Gradian Systems Ltd

Echoworx Oneworld Encryption

Oneworld Encryption, powered by Echoworx, is a boundary-based encrypted email service that will encrypt sensitive emails and attachments before they leave the organization.

Features

  • Outlook Add-In offer easy Encrypt Button to enterprise senders
  • Message Recall (by the sender) for messages in web portal
  • Multiple authentication options for recipients
  • Custom Branding on encrypted emails, notification emails, inside web portal
  • Encrypted reply option for external recipients
  • eStatement Encryption mode where only attachments are encrypted
  • The above includes PDF and Office (XML) encryption

Benefits

  • Cloud-Based solution
  • 24x7 management of hosted services
  • Data Leakage Protection by automatically encrypting sensitive content
  • Recipients can self-manage passwords/recover password without Administrator involvement
  • Can manage DKIM keys in the cloud
  • Recipient self-managed password (portal, pdf or attachment encryptions)
  • 24 x 7 Partner Support

Pricing

£17.42 a user

  • Free trial available

Service documents

Framework

G-Cloud 12

Service ID

5 8 8 3 6 1 8 5 3 2 3 5 6 9 3

Contact

Gradian Systems Ltd

Ciaran O'Rourke

07770 377 936

ciaran.orourke@gradian.co.uk

Service scope

Software add-on or extension
Yes, but can also be used as a standalone service
What software services is the service an extension to
Echoworx Oneworld Encryption is an OEM product and optional add-on of Symantec's Email Security Service.
Cloud deployment model
Public cloud
Service constraints
None
System requirements
  • This service can be added to any email gateway
  • This includes Gmail

User support

Email or online ticketing support
Email or online ticketing
Support response times
Please see attached Support Guide.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
24 hours, 7 days a week
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
Please see attached Support Guide
Support available to third parties
No

Onboarding and offboarding

Getting started
The service does not require any user interface. There are some simple configuration options which are explained at the time of implementation.

Gradian Professional Services may be required to complete the integration.
Service documentation
Yes
Documentation formats
  • PDF
  • Other
Other documentation formats
PowerPoint
End-of-contract data extraction
There is no data to extract
End-of-contract process
If the contract is not renewed the services are switched off

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
All detection is carried out in a cloud environment so there is no difference in service regardless of the endpoint being used
Service interface
No
API
No
Customisation available
Yes
Description of customisation
The service can be customised through logo and text support, making the service appear native to the customer. Gradian will manage the customisation on behalf of your team

Scaling

Independence of resources
Echoworx scales the service to ensure all incoming email volume is processed without delay. When required, additional instances of the encryption engine and/or the secure web portal can be deployed without any service interruption. With respect to external recipients accessing the secure web portal, Echoworx uses a multi-version concurrency control database to allow simultaneous access to data. File or database record deadlocks are avoided by ensuring row locks are obtained in a consistent order

Analytics

Service usage metrics
Yes
Metrics types
All email flows through your email gateway
Reporting types
  • Regular reports
  • Reports on request

Resellers

Supplier type
Reseller providing extra support
Organisation whose services are being resold
Echoworx

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
No
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
Physical access control, complying with CSA CCM v3.0
Data sanitisation process
Yes
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Some encryption reports (such as the Policy Report) are generated in the web-based console. Administrative Consoles can be saved as a CSV file.
Data export formats
CSV
Data import formats
CSV

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
99.9%, assured by contractual commitment
Approach to resilience
All services are redundant. Multiple instances of both the encryption engine and the secure web portal are load-balanced and running in a single datacentre. Furthermore, the services are replicated in a secondary datacentre for DR purposes
Outage reporting
The portal provides public updates and there are email and text alerts for any severe outages

Identity and authentication

User authentication needed
Yes
User authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
Access restrictions in management interfaces and support channels
Authenticated access is required to access the administration consoles. Echoworx will provision accounts (using provided customer email address(s) and the user will choose a secure password when they create their account. Access granted is role based such that Echoworx Operations will see options and configuration that is not available to customer administrators. There is also a special role with reduced access for credential management (PGP keys, SMIME keys) and Reporting.
Access restriction testing frequency
At least every 6 months
Management access authentication
Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
Between 1 month and 6 months
Access to supplier activity audit information
No audit information available
How long system logs are stored for
Between 1 month and 6 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
Lloyds Register
ISO/IEC 27001 accreditation date
23/05/2016
What the ISO/IEC 27001 doesn’t cover
TBA
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
Yes
Who accredited the PCI DSS certification
Richter Advisory Group
PCI DSS accreditation date
11/07/2018
What the PCI DSS doesn’t cover
Echoworx was determined to be compliant with all 12 PCI DSS requirements as well as Appendices A1 and A2.
Other security certifications
Yes
Any other security certifications
  • SOC2
  • WebTrust Certified

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
ISO/IEC 27001
Information security policies and processes
Echoworx is SOC2, WebTrust certified and PCI compliant. The datacentre however, is ISO 27001.

The service follows the security policies and standards that are outlined in
SOC2 and WebTrust. These can be provided upon request.

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
Change is managed at all levels through the design, software development, quality assurance, deployment, and operational management of the services. Some examples: All source code is versioned and tagged in a Version Control System. Change requests are reviewed weekly by Product Management, Sales Engineering, Operations, and Development. Change requests are assigned to the current or future release based on severity and value to the solution. All production system changes, including config changes, are documented and tracked in the ticketing system and reviewed by management before any version of the software is deployed changes.
Vulnerability management type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach
Echoworx has a series of IDS, and IPS systems in place in their environment. Additionally, routine vulnerability and penetration testing is performed on its services. Echoworx is registered to receive updates via 3rd party mailing lists of almost all 3rd party tools used in the environment. The committed response time for deploying a new security patch from a 3rd party is 1-2 days for high severity / critical security patches. If the security patch is minor, or does not affect the Echoworx solution, it may be released after it has been tested during the next planned major release of software.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
For 3rd party compromises, the answer from Vulnerability management can be repeated here. On the topic of application monitoring, the Echoworx Operations team has system and log file monitoring in place that will alert the team of any errors. Service degrading errors are addressed immediately when possible with infrastructure changes, otherwise the issue is escalated to the Product group for assessment and resolution via a software patch.
Incident management type
Supplier-defined controls
Incident management approach
Please see the attached Gradian Support Guide

Secure development

Approach to secure software development best practice
Conforms to a recognised standard, but self-assessed

Public sector networks

Connection to public sector networks
No

Pricing

Price
£17.42 a user
Discount for educational organisations
No
Free trial available
Yes
Description of free trial
Information provided on request.

Service documents

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