Capabiliteez Ltd t/a PQS Pre-Qualification-Scheme

Prequalified Supplier & Contractor Management Portal via PQS

PQS Pre-Qualification-Scheme™ is a registered SSIP Member.

We provide a FREE cloud based software for you to manage and monitor your contractors and suppliers.

We assess, you manage and monitor them using our FREE cloud based tool.
- SSIP Health & Safety, Insurance, Environment, Modern Slavery, etc -


  • Free cloud based supplier mananagement software
  • Flexibility and choice
  • Real-time supply chain information
  • Unlimited Users
  • Realtime Data and Reporting


  • FREE acccess to PQS registered suppliers and contractors
  • FREE access to software to manage suppliers and contractors
  • Reduced Administration
  • Collaborative Working
  • Fulfillment of health, safety & other oligations


£0 to £0 per unit per year

  • Education pricing available
  • Free trial available

Service documents


G-Cloud 11

Service ID

5 7 3 3 8 7 7 9 9 6 8 4 1 7 0


Capabiliteez Ltd t/a PQS Pre-Qualification-Scheme

Gareth Duford

0333 567 5670

Service scope

Software add-on or extension
Cloud deployment model
Private cloud
Service constraints
Planned maintenance undertaken out of normal working hours (9 to 5pm)

Suppliers and contractors appearing in the database need to be PQS registered
System requirements
Web browser (e.g. chrome, edge)

User support

Email or online ticketing support
Email or online ticketing
Support response times
Same day response.

No service at weekends.
User can manage status and priority of support tickets
Phone support
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
Onsite support
Yes, at extra cost
Support levels
Tailoring free software to organisational requirements

User training
Support available to third parties

Onboarding and offboarding

Getting started
Where required onsite setup and initial account creation can be provided.

User training is available through documentation or contact via email or phonecall, dependant on the customer preference.

User instructions is are available through prepared through documentation.

Screen sharing services can be implemented to guide users as required.
Service documentation
Documentation formats
End-of-contract data extraction
Exports of data in CSV, excel, or pdf formats
End-of-contract process
Users stop accessing the software

We discuss deletion of the overall account

This is a free software tool

Using the service

Web browser interface
Supported browsers
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install
Designed for use on mobile devices
Differences between the mobile and desktop service
Desktop service preferred.

Layout and resolution limited on mobile.
Service interface
Customisation available
Description of customisation
Active users can be added removed at any point by designated persons. There is no limit to how many active users can be had at a given time.

Visual branding is highly customisation, colours logos etc. can be modified by designated persons.

How data is presented and manipulated is adjustable by the end user where relevant.

Flexible reporting functionality is in place, some reports allow complete user customisation as to what data should be presented in a report.


Independence of resources
The PQS Administrators monitor usage and performance daily

We have a fully scaleable platform to avoid users being affected by demand of other users


Service usage metrics
Metrics types
Basic metrics around supplier and contractors

Basic logs of user activity
Reporting types
  • Real-time dashboards
  • Reports on request


Supplier type
Not a reseller

Staff security

Staff security clearance
Staff screening not performed
Government security clearance
Up to Baseline Personnel Security Standard (BPSS)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Datacentre security standards
Managed by a third party
Penetration testing frequency
At least once a year
Penetration testing approach
Protecting data at rest
Physical access control, complying with another standard
Data sanitisation process
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
A third-party destruction service

Data importing and exporting

Data export approach
Tailored export tool to CSV, excel or PDF
Data export formats
  • CSV
  • Other
Other data export formats
  • Excel
  • PDF
Data import formats
  • CSV
  • Other
Other data import formats

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
Service is available continuously except for planned and any non planned maintenance.

The service is FREE.
Approach to resilience
In process of finalising cyber essentials certification.

Databases and file storage are managed by a 3rd party with assurances for data security, physical security and data loss mitigation.

Additionally in house backups are maintained and stored securely in the incredibly unlikely event there is data loss by the 3rd party.
Outage reporting
Scheduled maintenance details are displayed on login page. There are mechanisms in place to inform users if the service is unavailable for use in the event of an unscheduled outage.

Identity and authentication

User authentication needed
User authentication
Username or password
Access restrictions in management interfaces and support channels
Administrative user(s) in your organisations controls invitations and permissions of users
Access restriction testing frequency
At least once a year
Management access authentication
Username or password

Audit information for users

Access to user activity audit information
You control when users can access audit information
How long user audit data is stored for
Between 1 month and 6 months
Access to supplier activity audit information
You control when users can access audit information
How long supplier audit data is stored for
Between 1 month and 6 months
How long system logs are stored for
Between 1 month and 6 months

Standards and certifications

ISO/IEC 27001 certification
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Other security certifications
Any other security certifications
In progress - Cyber Essentials

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
Other security governance standards
In process of finalising cyber essentials certification
Information security policies and processes
Policies and practices based on principles of ISO27001.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
Principles of ISO27001 adopted
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
Principles of ISO27001 adopted
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
Principles of ISO27001 adopted
Incident management type
Supplier-defined controls
Incident management approach
Principles of ISO27001 adopted

Secure development

Approach to secure software development best practice
Supplier-defined process

Public sector networks

Connection to public sector networks


£0 to £0 per unit per year
Discount for educational organisations
Free trial available
Description of free trial
The whole service is FREE

Service documents

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