AdviseInc Ltd

Spend and Procurement Analysis

Our spend analysis tool quickly converts your raw finance and purchasing information into actionable insight. Using our applications you’ll have full transparency of every pound spent. You’ll understand spend patterns, identify savings opportunities and report on governance and policy initiatives, such as grip and control.

Features

  • Fully customisable, multi-dimensional, browser based analytics
  • Reliable technology: QlikView based
  • Data extraction and validation
  • Ability to search all fields / data using keywords
  • Import all your data, from finance/ERP through to Excel
  • Step by step analytics helps users prioritise analysis
  • Ability to create physical reports for meetings
  • Speed of analysis
  • Monitor data issues and accuracy of data
  • Cleansing and enhanced categorisation available depending on requirement

Benefits

  • Ease of use
  • Optimise your supply base
  • Opportunity to negotiate lower costs
  • Monitor compliance
  • Monitor performance
  • Modular approach (per department, location, category, supplier)
  • Merge disparate data
  • Identify significant savings
  • Transparency will provide opportunities to save money & change culture

Pricing

£7500 to £12500 per instance per year

Service documents

G-Cloud 10

567974848694041

AdviseInc Ltd

Mathew Oram

0207 112 9222

info@adviseinc.co.uk

Service scope

Service scope
Software add-on or extension No
Cloud deployment model Public cloud
Service constraints None
System requirements
  • Browser based access
  • IE 8.2+ and all other modern browsers supported

User support

User support
Email or online ticketing support Email or online ticketing
Support response times Weekday response is dependent on priority of ticket. All response times are in line with our SLA.
User can manage status and priority of support tickets Yes
Online ticketing support accessibility None or don’t know
Phone support Yes
Phone support availability 9 to 5 (UK time), Monday to Friday
Web chat support No
Onsite support Yes, at extra cost
Support levels 9 to 5 weekdays only.
Support available to third parties No

Onboarding and offboarding

Onboarding and offboarding
Getting started We provide webinar training on data extraction to feed our service, along with new user training and advanced user webinars. User guides and FAQs are available through our support desk.
Service documentation Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction There is no data extraction facility. When the service ends, the customer simply ceases to send further data.
End-of-contract process At the end of the contract access to the application is switched off. Customer data remains in the application unless otherwise requested.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 8
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install No
Designed for use on mobile devices Yes
Differences between the mobile and desktop service None
Accessibility standards None or don’t know
Description of accessibility N/A
Accessibility testing None
API No
Customisation available No

Scaling

Scaling
Independence of resources We always invest in our infrastructure to ensure user demand does not affect performance.

Analytics

Analytics
Service usage metrics Yes
Metrics types Full tracking of logins, objects clicked, keywords searched.
Reporting types Reports on request

Resellers

Resellers
Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Other security clearance
Government security clearance Up to Developed Vetting (DV)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations European Economic Area (EEA)
User control over data storage and processing locations No
Datacentre security standards Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency Less than once a year
Penetration testing approach In-house
Protecting data at rest Physical access control, complying with SSAE-16 / ISAE 3402
Data sanitisation process No
Equipment disposal approach In-house destruction process

Data importing and exporting

Data importing and exporting
Data export approach Data can be exported from the application objects at any time by clicking on an object in the application and selecting 'sending to excel'.
Data export formats
  • CSV
  • Other
Other data export formats XLSX
Data import formats
  • CSV
  • Other
Other data import formats XLSX

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks TLS (version 1.2 or above)
Data protection within supplier network TLS (version 1.2 or above)

Availability and resilience

Availability and resilience
Guaranteed availability We offer 99% uptime of our service.
Approach to resilience Available on request.
Outage reporting Support desk website and notification email to all customers.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication Username or password
Access restrictions in management interfaces and support channels All access is username and password controlled.
Access restriction testing frequency At least every 6 months
Management access authentication Username or password

Audit information for users

Audit information for users
Access to user activity audit information You control when users can access audit information
How long user audit data is stored for At least 12 months
Access to supplier activity audit information You control when users can access audit information
How long supplier audit data is stored for At least 12 months
How long system logs are stored for At least 12 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications Yes
Any other security certifications Cyber Essentials

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified No
Security governance approach Security is at the core of how we operate. We have a Data Protection Officer (one of our Co-founders) and use operating procedures that protect customer data at all stages. We are GDPR compliant and have procedures in place to remove personal information. Whilst we might not be certified, our infrastructure is through Node4.
Information security policies and processes Security is the responsibility of our Data Protection Officer, Mat Oram. Mat is one of our co-founders. We have policies in place surrounding protection of customer data in transit and at rest. We follow GDPR guidance and have up to date privacy statements. All of our data exists in secure data centres and we are Cyber Essentials certified. All server usage is monitored and breaches reported to customers. All users are provided with complex passwords.

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach Change requests are reviewed by our application development team and tested by the head of application development prior to release.
Versions and version changes are highlighted on the system. Where significant changes are planned the change is pre-advised. Small incremental changes are preferred to minimise user confusion and disruption.
Vulnerability management type Undisclosed
Vulnerability management approach Vulnerability is tested often. Patches to services are deployed immediately and potential threats are highlighted via user activity pattern recognition.
Protective monitoring type Undisclosed
Protective monitoring approach How we identify threats is undisclosed. We respond immediately when a threat is detected.
Incident management type Undisclosed
Incident management approach Users report incidents to our help desk – monitored 7am - 10pm.
Resolution is reported back to users who need to know.

Secure development

Secure development
Approach to secure software development best practice Supplier-defined process

Public sector networks

Public sector networks
Connection to public sector networks No

Pricing

Pricing
Price £7500 to £12500 per instance per year
Discount for educational organisations No
Free trial available No

Documents

Documents
Pricing document View uploaded document
Skills Framework for the Information Age rate card View uploaded document
Service definition document View uploaded document
Terms and conditions document View uploaded document
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