AiM Ltd

DataChain® - Work Management and Case Management Cloud Software Solution

DataChain® is AiM's complete and integrated collaborative work management tool, providing end-to-end straight-through processing capability for organisations that need control and management information over their a case- based operational process.

The tool is fully agnostic using APIs and modern protocols to integrate with systems that input and output data.

Features

  • Allows case management teams in multiple locations to work collaboratively.
  • Inputs/outputs of work management process joined up on one system.
  • Provides compliance, quality assurance checks, self-service portal, auto-routing of cases.
  • Converged common ways of working against standards/policies.
  • Safe and effective control of data and documents.
  • Easy creation of workflows to aid performance.
  • Supports inputs to create cases - emails, phonecalls, scanned correspondence.
  • Multi-tenancy allows system to be run securely for different teams/organisations.
  • Provides dashboards and analytic reports on workflow process

Benefits

  • Integrates with all functional databases for case management.
  • Performance tracking features - SLAs/OLAs.
  • Automation in workflows and service alerting to increase user productivity.
  • Multi-tenant framework tool making sure teams only see their data.
  • Operates in full robotic automation mode or with manual intervention.
  • Workflows developed on system without cost of implementing new applications.
  • User interface and navigation are designed to be intuitive.
  • Improved efficiency and productivity.
  • Dashboards and management reports to measure work-management metrics.

Pricing

£750.00 per user

  • Education pricing available
  • Free trial available

Service documents

Framework

G-Cloud 11

Service ID

5 2 6 9 6 6 0 8 8 2 5 4 6 7 6

Contact

AiM Ltd

Steve Ackland

+44 (0) 8448 040 653

steve_ackland@aimltd.uk

Service scope

Software add-on or extension
Yes, but can also be used as a standalone service
What software services is the service an extension to
AiM DataBelt®
AiM DataTrove®
BMC Discovery
Case Management Tools
Cloud deployment model
  • Public cloud
  • Hybrid cloud
Service constraints
No, technology agnostic
System requirements
  • System agnostic.
  • HTTPs or encrypted VPN.

User support

Email or online ticketing support
Email or online ticketing
Support response times
P1s response in 30 mins
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
WCAG 2.1 AAA
Phone support
Yes
Phone support availability
24 hours, 7 days a week
Web chat support
Web chat
Web chat support availability
24 hours, 7 days a week
Web chat support accessibility standard
WCAG 2.1 AAA
Web chat accessibility testing
Tested with all communities
Onsite support
Onsite support
Support levels
Three service windows:
1. 08.30 - 17.30 Monday to Friday, excl public holidays. £15,000/year
2. 07.00 - 19.00 Monday to Friday, excl public holidays. £20,000/year
3. 24x7x365 £30,000/year

Response and resolution time SLAs depend on call priority but are the same for all service windows. For example, P1s are responded to in 30 minutes.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Provide a full onboarding project as required
Service documentation
Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction
Using a tool like DataTrove® will allow all data/documents to be extracted and managed from DataChain®.

Any other data such as logs, customer makes a request and AiM will provide the user with the ability to extract their data before the contract ends. 1 month after the data will be destroyed.
End-of-contract process
Price includes removal of data by customer.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 8
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
Google Material Design in design allowing same UI deployed to any device.

Mobile provides functionality on reports, approvals, alerts.

Desktop provides full functionality of the system.
Service interface
Yes
Description of service interface
Interface between system and service is seamless
Accessibility standards
WCAG 2.1 AAA
Accessibility testing
Tested with all communities
API
Yes
What users can and can't do using the API
API allows the tool to integrate with all electronic files data of any master data platform.
API documentation
Yes
API documentation formats
  • HTML
  • PDF
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
Tool can be configured in terms of document management, reports, routing business rules.

Significant functional code changes are not possible by the user, only AiM.

Scaling

Independence of resources
Highly resilient cloud with scaleable hosting resource, guaranteed minimum provision supported by service credits.

Analytics

Service usage metrics
Yes
Metrics types
Availability
Response times
Reporting types
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Conforms to BS7858:2012
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Yes
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
‘IT Health Check’ performed by a CHECK service provider
Protecting data at rest
  • Physical access control, complying with SSAE-16 / ISAE 3402
  • Physical access control, complying with another standard
  • Encryption of all physical media
Data sanitisation process
Yes
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
API link to customer data sources to exchange data. The system will allow electronic documents to be transferred through DataTrove®.
Data export formats
  • CSV
  • ODF
  • Other
Other data export formats
XML.
Data import formats
  • CSV
  • ODF
  • Other
Other data import formats
XML.

Data-in-transit protection

Data protection between buyer and supplier networks
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

Guaranteed availability
99.99%
2% of monthly charge per outage below threshold.
Approach to resilience
Available on request.
Outage reporting
Service health public dashboard
Email alerts

Identity and authentication

User authentication needed
Yes
User authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Dedicated link (for example VPN)
  • Username or password
Access restrictions in management interfaces and support channels
Access controls using standard methods and API, eg:

1. Role based control.
2. Dedicated links.
3. Passwords, system accounts.
4. IP range restrictions.
Access restriction testing frequency
At least once a year
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
CQS
ISO/IEC 27001 accreditation date
2018
What the ISO/IEC 27001 doesn’t cover
All services and operations are covered.
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Other security certifications
Yes
Any other security certifications
  • Cyber Essentials
  • ISO 22301

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
  • ISO/IEC 27001
  • Other
Other security governance standards
Cyber Essentials
ISO 22301 Business Continuity
Information security policies and processes
All those required by ISO/IEC 27001 and ISO 22301. Recorded in our ISM Manual and Statement of Applicability, and BCM Manual.

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
Configuration management and Change/Release Management policies, backed up by processes and controlled in BMC Remedy CMDB, Jira following common data model, ITIL, software development best practices.

IT assets are controlled from purchase/development to disposal and service introduction assesses security risk and data protection risk in terms of any data it will host.
Vulnerability management type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach
We use a 3rd generation EDR tool to assess threats such as zero day threats and from this vendor obtain details of potential threats. Emergency patches deployed in 4-6 hours.
Protective monitoring type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach
Regular checks made of the code to ensure no vulnerabilities if penetrated (regular penetration testing).

Use of 3rd generation EDR tools to ensure endpoints of the service and system are secured to reduce the risk of external penetration from attack vectors, detect attacks and respond to them.

A security event raises a security incident for immediate escalation to the operations and SecOps teams. Response is immediate.
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
Incident and major incident process defined through ITIL best practice managed by service desk on Remedy ITSM system.

Users report incidents to the service desk by phone, email or portal.

For each P1 and P2 a major incident report is generated for the user (security, operational, or other).

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
No

Pricing

Price
£750.00 per user
Discount for educational organisations
Yes
Free trial available
Yes
Description of free trial
14 day trial supported by AiM.
Set up and initial training. Help with use cases and success criteria.
Access to the software and facilitated help throughout.
Assessment at end of trial.

Service documents

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