INFOR (UNITED KINGDOM) LIMITED

Infor Expense Management Timesheets

With Timesheets you can accurately report project hours along with
general work and absence hours through an intuitive and fully mobile or web based solution. Screens guide you through creation/submission, with templates pre-populated with project codes to accelerate document creation. Infor uses Amazon Web Services as our cloud hosting provider.

Features

  • Full web based and/or mobile application
  • Flexible rules based engine
  • Full integration to back-end systems (AP/Payroll/Projects/HR)
  • Optional integrated reporting with pre-built reports
  • Working Policy Compliance
  • Track Project Hours

Benefits

  • Streamline end to end time recording process
  • Manage and Enforce policy compliance
  • Fully functioning mobile application
  • Enhance solution with Expense and Travel management as well

Pricing

£2.84 per unit

Service documents

G-Cloud 11

454404177248570

INFOR (UNITED KINGDOM) LIMITED

Lorant Horvath

07752065133

lorant.horvath@infor.com

Service scope

Service scope
Software add-on or extension Yes, but can also be used as a standalone service
What software services is the service an extension to Infor Expense Management Timesheet Module also has options for capturing receipts, expense reporting and managing ad-hoc (non purchase order) payment requests
Cloud deployment model Public cloud
Service constraints As a multi-tenant subscription as a service cloud offering there are monthly software patching windows and an annual upgrade window pre-planned. All clients are advised of the planned downtime.
System requirements
  • Full web browser support
  • Native mobile applications from Apple App Store or Google Market

User support

User support
Email or online ticketing support Email or online ticketing
Support response times Response times vary between 15 minutes and 4 business hours depending on the severity of the incident and the customer's support plan.
User can manage status and priority of support tickets Yes
Online ticketing support accessibility None or don’t know
Phone support Yes
Phone support availability 24 hours, 7 days a week
Web chat support Web chat
Web chat support availability 9 to 5 (UK time), Monday to Friday
Web chat support accessibility standard None or don’t know
How the web chat support is accessible Chat is accessible through our support portal.
Web chat accessibility testing This functionality is not available in the current version of the Webchat tool. No particular tests have been carried out in the area of usage.
Onsite support No
Support levels Infor offers two support levels, Infor Premium Support Plan and Customer Success Plus Program.  Both plans cover a lot of services by default, including 24/7 availability and usage of Support portal, Knowledge Base, and they differ predominantly on the responsiveness and some additional services which the Customer Success Plus Program includes. All customers have access to the Support Operation Handbook which fully documents these support plans. Further information is available upon request.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started At Infor, we recommend starting with a "Train-the-Trainer" approach. One to two "power-users" will be included in the implementation team to gain in-depth knowledge of the product. This assures an 'on-site' expert that can handle user questions as well as continued internal training.
Service documentation Yes
Documentation formats
  • HTML
  • PDF
  • Other
Other documentation formats
  • DOC
  • MP4
  • Via the Webportals: User Communities, Xtreme Support, Infor Education
End-of-contract data extraction Infor will provide an sFTP site and help the Owner download all data back on site or to another Cloud provider. In the event that customer requires the return of customer Data in an alternate format or requires any other termination assistance services, Infor and customer shall mutually agree upon the scope of such termination assistance services and the fees and expenses payable for such termination assistance services.
End-of-contract process Infor believes that the data belongs to the customer. Upon termination of the contract, all data will be returned to the customer.

Infor will provide an sFTP site and help the Owner download all data back on site or to another Cloud provider. In the event that customer requires the return of customer Data in an alternate format or requires any other termination assistance services, Infor and customer shall mutually agree upon the scope of such termination assistance services and the fees and expenses payable for such termination assistance services.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 7
  • Internet Explorer 8
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install Yes
Compatible operating systems
  • Android
  • IOS
  • MacOS
  • Windows
Designed for use on mobile devices Yes
Differences between the mobile and desktop service The screen estate is formatted appropriately for the best possible mobile experience when using mobile devices. There is no functional differences between the mobile application and the desktop from a user experience. Administrators will also have access to a system admin tool only via desktop.
API No
Customisation available Yes
Description of customisation Infor provides extensibility tools within the applications to enable the users to personalise and configure.

No new code will be required for the customisations described above. Infor will be using proprietary, pre-existing software to provide the SaaS service and accordingly will not be publishing its code and data.

Scaling

Scaling
Independence of resources Infor Cloud based offerings (Software as a Service – SaaS) are designed to ensure the end user experience is maintained at optimal performance levels for all licensed users. Infor Cloud solutions can easily adjust to changes in processing volumes or shifting capacity requirements as the business demands fluctuate by utilising auto scaling mechanisms. Infor carries out extensive monitoring through automated tools to guarantee such performance is optimised at all times across the Infor Cloud.

Analytics

Analytics
Service usage metrics Yes
Metrics types Users and all activities undertaken can be monitored for a complete audit trail of activity.
Reporting types Reports on request

Resellers

Resellers
Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Other security clearance
Government security clearance None

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
  • EU-US Privacy Shield agreement locations
User control over data storage and processing locations No
Datacentre security standards Managed by a third party
Penetration testing frequency At least once a year
Penetration testing approach Another external penetration testing organisation
Protecting data at rest Other
Other data at rest protection approach Infor encrypts data at rest using AES-256.
Data sanitisation process Yes
Data sanitisation type Explicit overwriting of storage before reallocation
Equipment disposal approach A third-party destruction service

Data importing and exporting

Data importing and exporting
Data export approach Clients of Infor XM have a couple of options for data import/export, however the lowest common denominator is through the use of the XMDB Tool .

The XMDB Tool is an application used to:
•Import data to XM.
•Export data from XM.

The application is also used to generate the ETL files that run the XM background processes and other related processes.
XMDB Tool is available as a standalone client and also as a background process where client installation is not required.
Data export formats
  • CSV
  • Other
Other data export formats Business Object Documents (OAGI)
Data import formats
  • CSV
  • Other
Other data import formats Business Object Documents (OAGI)

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks TLS (version 1.2 or above)
Data protection within supplier network TLS (version 1.2 or above)

Availability and resilience

Availability and resilience
Guaranteed availability Infor commits to 99.5% uptime for our cloud solutions subject to our supplier terms and service level description. Details of service credits for non-performance are set out in our supplier terms attached to this application.
Approach to resilience Infor application and database servers are installed across multiple AZ’s to provide the highest availability possible. If a data center or AZ partially or completely fails, the work load is automatically redistributed across the other AZ’s within the region by the AWS Elastic Load Balancers (ELB) and Auto Scaling services. Relational database servers employ synchronous or near-synchronous replication to duplicate data in multiple AZ’s to minimize or eliminate any transaction loss due to a system, data center, or AZ failure.
Outage reporting Automated Notifications.

Any services which has service degradation or service outage, an automated notification is sent out.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
  • Other
Other user authentication Our applications are capable of integrating to customer Active Directory system (through an ADFS trust) to provide consistency with customer user management systems. The customer IdP must be SAML 2.0-compliant. If multi-factor authentication for customer's users already exists, it can be supported.
Access restrictions in management interfaces and support channels Infor Cloud Operations adheres to the security principles of “least privilege and need-to-know” and has implemented several security controls to ensure the confidentiality, integrity and availability of data. These security controls include database-level segregation, roles based access controls and role-based application level controls. Infor offers a multitude of profiles for our customers. It is the responsibility of the customer to designate privileges.
Access restriction testing frequency At least once a year
Management access authentication
  • 2-factor authentication
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Audit information for users
Access to user activity audit information Users contact the support team to get audit information
How long user audit data is stored for At least 12 months
Access to supplier activity audit information Users contact the support team to get audit information
How long supplier audit data is stored for At least 12 months
How long system logs are stored for At least 12 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification Yes
CSA STAR accreditation date 13/06/2017
CSA STAR certification level Level 1: CSA STAR Self-Assessment
What the CSA STAR doesn’t cover The CSA STAR self-assessment is only for single tenant and multi-tenant Infor products hosted through AWS.
PCI certification No
Other security certifications Yes
Any other security certifications SSAE 18 SOC 1 / SOC 2

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified Yes
Security governance standards Other
Other security governance standards SSAE18 Type 2 SOC 1 and SOC 2
Information security policies and processes Infor has an Information Security Office responsible for all aspects of security for Infor's Cloud offerings. Policies are published and employees are mandated to sign up to the adherence of these policies on an annual basis.

Operational security

Operational security
Configuration and change management standard Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach Infor's SaaS Cloud Services Change Management process aligns with ITIL v3 ITSM best practices. All the changes will be tested before deploying.
Vulnerability management type Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach Infor ISO performs the following security scans to identify OWASP security threats: source-code scanning, vulnerability scanning, penetration testing, and system hardening scans. The security items identified in the scans are triaged and the proper remediation are added to the Development process for resolution (for application related issues) or provided to the Cloud Operations team (for infrastructure related issues).
Members of the Security team receive updates from the Center for Internet Security (CIS) as well as from the Federal Government (US-CERT).
Protective monitoring type Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach Infor leverages the AWS security tools as the first layer of defense against unauthorized access. Infor Cloud Operations and Infor Security Office (ISO) then deploy host-based malware and IDS/IPS protection to provide an additional layer of protection. This host-based protection is managed from a centralized location, pushing updates on a daily basis and centrally managing all security. Alerts are reviewed on a daily basis and appropriate action is taken upon review.
Incident management type Undisclosed
Incident management approach Infor has an incident management process in place. Further details will be part of master service agreement.

Secure development

Secure development
Approach to secure software development best practice Supplier-defined process

Public sector networks

Public sector networks
Connection to public sector networks No

Pricing

Pricing
Price £2.84 per unit
Discount for educational organisations No
Free trial available No

Service documents

pdf document: Pricing document pdf document: Service definition document pdf document: Terms and conditions pdf document: Modern Slavery statement
Service documents
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