Issue reporting for councils, based on the popular service, FixMyStreet.com.
FixMyStreet’s user-centric design provides a free, easy, intuitive way to report issues. That same focus on usability has also been applied to the management interface for council staff, providing a simple experience that works with your existing systems.
- Online highways, environment and waste reporting for your authority
- Case management for customer services, inspection and maintenance teams
- Proven integration with all major asset, works and CRM services
- Responsive design for desktop, tablet and mobile browsers
- Companion mobile application for Android and iOS
- Uses the branding from your existing website and services
- Automatically route problems to the correct team or contractor
- Inspection, planning, markup and instruction service works offline on mobile
- Track service levels, highlight bottlenecks and monitor contracts
- Get the information you need with category-specific report content
- User-centred, co-designed approach to non-emergency issue reporting
- Streamline your workflow with our complete case-management service
- No need for rekeying, reports automatically enter your workflow
- Two way information flow: show residents upcoming maintenance works
- Maintain control, track service levels and manage contracts
- Open and transparent approach reduces incidents of duplicate reporting
- Helps councils achieve lower operating costs through channel shift
- Open standards compliant for complete customer flexibility
- Integrates with all of your existing processes and applications
- Expand your reach to 1 million existing users on fixmystreet.com
£7500 to £35000 per instance per year
- Pricing document
- Skills Framework for the Information Age rate card
- Service definition document
- Terms and conditions
|Software add-on or extension||No|
|Cloud deployment model||Public cloud|
|Email or online ticketing support||Email or online ticketing|
|Support response times||Within normal working hours our official response rate is 4 hours|
|User can manage status and priority of support tickets||Yes|
|Online ticketing support accessibility||None or don’t know|
|Web chat support||No|
|Onsite support||Yes, at extra cost|
We offer a single support level as defined in our SLA.
Critical: requests for errors resulting in non-availability of the service, e.g. the URL returns an HTTP error code 500. Resolution within three days.
Non-Critical: minor bugs that do not substantially affect the service, or minor feature/ content adjustment requests. Resolution within five days.
|Support available to third parties||Yes|
Onboarding and offboarding
Once you’re all signed up, we’ll contact you to make sure we have full understanding of your needs through a thorough on-boarding exercise in the following areas:
Templates and/or style guides so that FixMyStreet can adhere to your website’s existing look and fee, the reporting form categories and fields that will best fit into your structures, back end integration requirements. Your preferred notification methods, contact email addresses for report recipients, example address and postcodes for testing the service prior to launch and any specific content that needs to be added to the FAQs for your installation.
|End-of-contract data extraction||At the termination of the agreement the customer may choose to issue a transfer request which grants the customer sufficient data and rights to operate the service themselves or with a third party. This will be provided in the most appropriate format for ongoing usage.|
Either party can terminate service by giving notice to the other that service will cease at the end of the day before an anniversary of the agreement start date. Any notice must be given no less than six (6) weeks before an anniversary of the agreement start date.
At the termination of the agreement the customer may choose to issue a transfer request which grants the customer sufficient data and rights to operate the service themselves or with a third party.
Using the service
|Web browser interface||Yes|
|Application to install||No|
|Designed for use on mobile devices||Yes|
|Differences between the mobile and desktop service||The service is fully responsive thus apart from layout there are no differences in functionality.|
|What users can and can't do using the API||A full description of what users can do with the API can be found at https://www.fixmystreet.com/open311|
|API documentation formats||
|API sandbox or test environment||Yes|
|Description of customisation||Buyers can customise the look and feel of our service to meet their brand guidelines and can also customise the workflow and the reporting categories through the admin interface.|
|Independence of resources||Monitoring is in place to ensure that if there is any abnormal load or behaviour on any account a range of measure can be implemented to ensure service levels. These include but are not limited to the ability to rate limit, block or ban traffic sources.|
|Service usage metrics||Yes|
Metrics provided include (but are not limited to)
Number of reports
Number of closed/open reports in a time period
Average time to report closed
Number of reports by category
Number of reports by location
Numbers of reports by category by ward
|Reporting types||Real-time dashboards|
|Supplier type||Not a reseller|
|Staff security clearance||Staff screening not performed|
|Government security clearance||None|
|Knowledge of data storage and processing locations||Yes|
|Data storage and processing locations||United Kingdom|
|User control over data storage and processing locations||Yes|
|Datacentre security standards||Managed by a third party|
|Penetration testing frequency||At least once a year|
|Penetration testing approach||‘IT Health Check’ performed by a CHECK service provider|
|Protecting data at rest||Physical access control, complying with another standard|
|Data sanitisation process||Yes|
|Data sanitisation type||Explicit overwriting of storage before reallocation|
|Equipment disposal approach||A third-party destruction service|
Data importing and exporting
|Data export approach||FixMyStreet Pro provides a data export option that allows users to export CSV without intervention from us. If users require additional formats this can be facilitated.|
|Data export formats||CSV|
|Data import formats||CSV|
|Data protection between buyer and supplier networks||TLS (version 1.2 or above)|
|Data protection within supplier network||TLS (version 1.2 or above)|
Availability and resilience
|Guaranteed availability||Our service levels etc are available under the 'Service Level Agreement' heading of the Terms & Conditions document attached.|
|Approach to resilience||
We use Bytemark's national network which is built with resilience in mind. Through careful design and planning, they’ve created a network that is intended to handle much more traffic than we are ever likely to see in normal conditions.
The core and data centre networks benefit from 10Gbps of connectivity and are designed to transparently tolerate the failure of any link or piece of equipment.
More detail is available upon request.
|Outage reporting||Services outages are reported via email and major issues are covered on the platform blog https://www.mysociety.org/blog/.|
Identity and authentication
|User authentication needed||Yes|
|User authentication||Username or password|
|Access restrictions in management interfaces and support channels||Username and passwords with two-factor authentication.|
|Access restriction testing frequency||At least once a year|
|Management access authentication||
Audit information for users
|Access to user activity audit information||Users contact the support team to get audit information|
|How long user audit data is stored for||User-defined|
|Access to supplier activity audit information||Users contact the support team to get audit information|
|How long supplier audit data is stored for||User-defined|
|How long system logs are stored for||Between 1 month and 6 months|
Standards and certifications
|ISO/IEC 27001 certification||No|
|ISO 28000:2007 certification||No|
|CSA STAR certification||No|
|Other security certifications||Yes|
|Any other security certifications||Cyber Essentials https://ces.apmg-certified.com/PublicOrgLogin/Certificate.aspx|
|Named board-level person responsible for service security||Yes|
|Security governance certified||No|
|Security governance approach||
Information is key to mySociety's continuing business. The management of it is the responsibility of all users of the systems which mySociety provide. All information must only be used for its intended and stated purpose. Information must be protected from its creation, during its useful life, and through its authorised disposal. All information should be maintained in a secure and reliable manner.
Compliance with applicable legislation is paramount, and all information must be processed, maintained and disposed of in accordance with the laws relevant to the jurisdiction.
|Information security policies and processes||
Minimum password complexity ensures that brute-forcing is sufficiently difficult that it is mitigated by other practices
All mySociety servers and the packages on them are regularly and routinely patched to minimise the potential for vulnerabilities
Access Control Model
mySociety maintains a least-permissive access control model to reduce potential cross-contamination of access in the event of a security compromise. Where appropriate, processes are jailed
mySociety employs both on-line, near-line and off-site backup solutions. All data is encrypted using GnuPG? (key) encryption, and data verification can take place before restoration to ensure there has been no data tampering
Secure access to servers
Privileged credentials are only transmitted to mySociety servers via encrypted protocols (HTTPS or SSH). Credentials are only exchanged in person or out-of-band with manual integrity checking
mySociety servers are hosted by Bytemark within two data centres in Manchester. The data centres employs CCTV, 24 hour security and biometric sensors, and their operator is certified to ISO27001:2005.
Host Based Firewalling
Every mySociety server runs a host based firewall to restrict inbound and outbound access of traffic
|Configuration and change management standard||Supplier-defined controls|
|Configuration and change management approach||
We operate automated configuration management of our systems using Puppet. This ensures that all our systems are kept in a consistent state. The configuration is kept in version control.
Configuration and code changes are subject to peer-review via pull requests and reviews against our git repositories.
|Vulnerability management type||Supplier-defined controls|
|Vulnerability management approach||For core system software we run daily checks for security updates and apply them.|
|Protective monitoring type||Supplier-defined controls|
|Protective monitoring approach||
We check daily for security patches/updates and apply these.
We also monitor our SSL certificates and have a partly automated system for renewals (aim is for full automation in due course).
|Incident management type||Supplier-defined controls|
|Incident management approach||
We record logs for major incidents to capture actions and details and then raise appropriate issue tickets once root cause is established or to implement changes based on lessons-learned.
Users can report issues via the usual support channels and we provide incident reports via our blog.
|Approach to secure software development best practice||Supplier-defined process|
Public sector networks
|Connection to public sector networks||No|
|Price||£7500 to £35000 per instance per year|
|Discount for educational organisations||No|
|Free trial available||No|