Weavee

Workforce Planning

We de-risk team management by empowering you to take scientifically backed team direction actions and solutions.

Linking people to the existing DNA of your teams, roles and projects we auto-generate the team health improvement strategies which catalyze toward optimal team design; continue building on your existing capability.

Features

  • Real time reporting
  • Employee management
  • Website application
  • SAAS
  • Culture mapping
  • Organisational Network Analysis
  • Psychometrics
  • Engagement Surveys
  • Employee career development and analytics
  • Machine Learning

Benefits

  • Curated content for employees career development
  • Greater awareness of mental health for managers
  • Better understanding of employee happiness levels
  • Culture transparency in team merger and acquisition
  • Feedback on how your teams intrinsic motivators are being met
  • Instant feedback on team dynamic based on business objectives
  • Automated reccomendations on managing different types of people
  • Automatic potential career path mapping for employees
  • Feedback on how personality and leadership styles fit corporate values
  • Automated identification of best person to handle different company tasks

Pricing

£2 per user per year

Service documents

Framework

G-Cloud 11

Service ID

4 1 0 8 3 6 4 5 8 8 2 6 3 8 3

Contact

Weavee

James Grant

+447411533122

james@weavee.co.uk

Service scope

Service scope
Software add-on or extension Yes, but can also be used as a standalone service
What software services is the service an extension to Multiple public Job boards via an API
Can be integrated with existing ATS or HCM
Cloud deployment model Hybrid cloud
Service constraints No
System requirements Windows 10 and above or any other modern browser

User support

User support
Email or online ticketing support Email or online ticketing
Support response times 30 mins, workdays only
User can manage status and priority of support tickets No
Phone support Yes
Phone support availability 9 to 5 (UK time), Monday to Friday
Web chat support No
Onsite support Yes, at extra cost
Support levels We are priced at 3 levels
- General support and software queries are free
- Onsite and technical support and operational advice are provided at a standard rate of £200 per day
- Onsite consulting and support are provided at a standard rate of £1000 per day
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started All tutorials and documentation are provided within the service or via a dedicated support technician
Service documentation Yes
Documentation formats PDF
End-of-contract data extraction All company-owned data can be deleted or exported to excel
All employee-owned data e.g. career progression can be downloaded to excel or deleted

Both are done through the software or via a support request
End-of-contract process Each timeboxed project will include
- Ongoing real-time analysis of employee
- wellbeing
- happiness
- engagement levels
- performance
- Analytics to highlight gaps, issues, and positives within the organisation
- Automated advice and recommendations on how to maintain and improve the organisation will be generated via analysis of multiple datasets
- Measurement of improvements in team and organisational performance measured ongoing
- Ongoing support and advice for users of the software
- API Integration support and new feature development based on pre-agreed upon time-allocation
- Onsite culture and employee performance consulting based on pre-agreed time allocation

Additional costs will be for time spent outside of contract e.g. integrating solution and developing new features. Additional consulting to support the effective implementation of software and recommendations generated by the software. Above agreed upon customer support to operate software

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install No
Designed for use on mobile devices Yes
Differences between the mobile and desktop service The application is designed mobile first for employees and quick and easy to use. Analytics and dashboards are best viewed on a larger screen, e.g. desktop
Service interface No
API No
Customisation available Yes
Description of customisation Whitelabel of software for end users
setup of company pages and design
is controlled by overall software owner and designated administrators

Scaling

Scaling
Independence of resources Load balancing
Scalable server infrastructure and architecture
Dedicated servers
Internal downtime and slow operation notifications
Error reports and logs
Performance bottleneck reports
Code efficiency improvement software

Analytics

Analytics
Service usage metrics Yes
Metrics types Active users
Feature usage
Performance and ROI benefits of software
Common problems experienced by users
Reporting types
  • Real-time dashboards
  • Reports on request

Resellers

Resellers
Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Staff screening not performed
Government security clearance Up to Baseline Personnel Security Standard (BPSS)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations United Kingdom
User control over data storage and processing locations No
Datacentre security standards Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency At least once a year
Penetration testing approach In-house
Protecting data at rest
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
Data sanitisation process Yes
Data sanitisation type Deleted data can’t be directly accessed
Equipment disposal approach In-house destruction process

Data importing and exporting

Data importing and exporting
Data export approach One click excel
Data export formats
  • CSV
  • Other
Other data export formats Tab delimeted
Data import formats
  • CSV
  • Other
Other data import formats Tab delimited

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks TLS (version 1.2 or above)
Data protection within supplier network TLS (version 1.2 or above)

Availability and resilience

Availability and resilience
Guaranteed availability As a non-critical analytics technology we provide an SLA for 100% uptime linked to the uptime of our hosting provider, heroku and amazon AWS

If the software breaks, you can call the team 24/7 for software fixes.

If the software is not meeting the required uptime or unfit for the purpose the contract can be canceled with no penalty
Approach to resilience Everything is hosted on a third party provider Heroku with data stored on Amazon AWS, both provide independent guarantees of service availability. Penetration testing is regularly conducted and software updates are
continuously integrated to ensure the latest compliance to standards of security, safety, and web standards.
Outage reporting Automated notifications on the web pages affected
email alerts

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
Access restrictions in management interfaces and support channels User access levels are controlled by organisational account administrators. New administrators are managed by a dedicated data controller designated by the customer
Weavee admins have absolute control and discretion to remove or limit data access should this be necessary
Access restriction testing frequency At least every 6 months
Management access authentication Username or password

Audit information for users

Audit information for users
Access to user activity audit information Users have access to real-time audit information
How long user audit data is stored for User-defined
Access to supplier activity audit information Users contact the support team to get audit information
How long supplier audit data is stored for User-defined
How long system logs are stored for At least 12 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications Yes
Any other security certifications https/ssl

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified No
Security governance approach Access to private data silos is restricted to approved members of the team only.
Ability to download, store and process data outside of servers is not available to any member of the team to ensure compliance with data processing agreements we have with end users and nullify the risk of data loss and mishandling.
Information security policies and processes Weavee operates as a data processor on behalf of people. It does not have any authority to use or change the data provided by people outside of their specific consent.
Database access is strictly limited to trained members of the team. All confidential data is loaded into the platform directly where it is encrypted and only accessible to users directly specified by the data controller.

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach Weavee is compartmentalized, all software is sold on a modular basis. The purchaser is required to specify their needs for the relevant software modules to be activated. Each module is continuously improved and developed according to user feedback. Behavior-driven development is employed to ensure functionality operation and continued uptime. Design updates are not checked for security issues however core functionality and data input changes are regularly tested for flaws following the software security guidelines
Vulnerability management type Undisclosed
Vulnerability management approach Critical patches are typically deployed within 1 hour of identification via rapid testing and deployment.
Weavee is built on ruby on rails which has numerous forums, guidelines and software advice boards for new vulnerabilities requiring solutions.
Ruby on Rails uses a software called Brakeman to conduct software vulnerability testing.
Protective monitoring type Supplier-defined controls
Protective monitoring approach Limits to the number of login attempts
Automated IP blocking
Suspicious activity detection software
Cross site injection detection
Inbuilt software automatically compensates, alerts team and blocks suspicious activity within seconds
Incident management type Supplier-defined controls
Incident management approach All incidents, concerns and problems can be raised directly via email or chat functionality support. Urgent queries can be made via phone.
Common events are typically handled by software, requiring no internal intervention.
Security incidents which affect the user are notified as soon as possible with an action plan to the customer on how the incident is to be handled and steps that may need to be taken. Steps and reports are made on a case by case basis

Secure development

Secure development
Approach to secure software development best practice Conforms to a recognised standard, but self-assessed

Public sector networks

Public sector networks
Connection to public sector networks No

Pricing

Pricing
Price £2 per user per year
Discount for educational organisations Yes
Free trial available Yes
Description of free trial Unlimited usage of one module for two weeks e.g. psychometric testing, engagement surveying

Free use of psychometric for personal career empowerment as standard
Link to free trial https://www.weavee.co.uk/big_five/new/

Service documents

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