KMsoft Ltd

StockAssist Inventory Management

Cloud hosted inventory management solution

Features

  • Real-time inventory management
  • GS1 Certified
  • Cloud hosted
  • HIBC Compliant
  • Utilise Barcodes or RFID tags
  • Offline mode
  • Label printing

Benefits

  • Reduce overheads
  • Manage stock rotation
  • Remove the use of expired products
  • Batch number tracking
  • Serial number tracking
  • Manage stock levels on the move
  • Improve profitability

Pricing

£1200 per instance per year

Service documents

G-Cloud 11

367074533544517

KMsoft Ltd

Pete Thomson

01786 349 350

pete@kmsoft.co.uk

Service scope

Service scope
Software add-on or extension No
Cloud deployment model Public cloud
Service constraints StockAssist integrates at a low level with mobile computing hardware to ensure the best possible user experience.
Currently many major manufacturers are covered, with the list or supported devices growing.
System requirements Android mobile computers with integrated barcode scanners

User support

User support
Email or online ticketing support Email or online ticketing
Support response times All support tickets are responded to within 4 hours, during normal UK office hours.
User can manage status and priority of support tickets Yes
Online ticketing support accessibility None or don’t know
Phone support Yes
Phone support availability 9 to 5 (UK time), Monday to Friday
Web chat support No
Onsite support Onsite support
Support levels On-site installation and training are provided for all new implementations.
Following installation, off-site telephone and e-mail support is provided, utilising an MDM solution to enable off-site support of mobile devices.
Additional on-site support is available at additional cost.
As we are a small organisation, there is currently no requirement to assign a specific account manager to each customer.
Support available to third parties No

Onboarding and offboarding

Onboarding and offboarding
Getting started We provide on-site installation and training for all new users. On-line help and training documents are accessible to all users.
Service documentation Yes
Documentation formats PDF
End-of-contract data extraction Users can export all data from the database automatically.
End-of-contract process Users can export all data required themselves. If additional processing or formatting is required, KMsoft can supply a CSV or excel file in agreed format.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 7
  • Internet Explorer 8
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
Application to install Yes
Compatible operating systems
  • Android
  • Windows
Designed for use on mobile devices Yes
Differences between the mobile and desktop service All stock movements are carried out using a mobile device with integrated barcode scanner. The StockAssist app must be installed on this device.
System reporting and administration is browser based, and would normally be carried out using a desktop device.
API Yes
What users can and can't do using the API The API interfaces with external systems to allow sales orders, or picklists to be passed to StockAssist and displayed on-screen for the storeman.
API documentation Yes
API documentation formats PDF
API sandbox or test environment Yes
Customisation available Yes
Description of customisation StockAssist is fully configurable to work with single or multiple sites. The Batch mode software allows off-premise use, where there is limited connectivity available.
Additional customisation can be done by our development team as required.

Scaling

Scaling
Independence of resources StockAssist utilises Microsoft Azure for hosting. This allows the application to scale or multiply as required when a load is placed on it.

Analytics

Analytics
Service usage metrics Yes
Metrics types Reports within the package show use of the system. These can be generated by the user.
Reporting types
  • Real-time dashboards
  • Reports on request

Resellers

Resellers
Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Staff screening not performed
Government security clearance None

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations United Kingdom
User control over data storage and processing locations Yes
Datacentre security standards Managed by a third party
Penetration testing frequency At least once a year
Penetration testing approach Another external penetration testing organisation
Protecting data at rest Physical access control, complying with another standard
Data sanitisation process No
Equipment disposal approach In-house destruction process

Data importing and exporting

Data importing and exporting
Data export approach Custom reports can be generated within StockAssist to show any required data, then exported as a CSV or excel file.
Data export formats CSV
Data import formats CSV

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks TLS (version 1.2 or above)
Data protection within supplier network IPsec or TLS VPN gateway

Availability and resilience

Availability and resilience
Guaranteed availability StockAssist has a 99% SLA. If the system does not meet the guaranteed levels of availability, users are refunded a percentage of their subscription fee for the downtime.
Approach to resilience StockAssist utilises Microsoft Azure datacentres.
Outage reporting Service outages are reported by e-mail to the system administrator.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication Username or password
Access restrictions in management interfaces and support channels Generally username & password access is requested by our clients (we can force complex passwords if required). If 2-factor authentication is required, this can also be enabled, but is usually not required by our clients.
Access restriction testing frequency At least every 6 months
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Username or password

Audit information for users

Audit information for users
Access to user activity audit information Users have access to real-time audit information
How long user audit data is stored for At least 12 months
Access to supplier activity audit information Users contact the support team to get audit information
How long supplier audit data is stored for At least 12 months
How long system logs are stored for At least 12 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications No

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified No
Security governance approach Authorised access to the system is controlled by a system administrator appointed by the client.
KMsoft actively maintain the security of the system by working with leading cyber security educational establishments and regularly monitor system logs for unauthorised access.
Information security policies and processes All security details are controlled by the company directors and only when specifically required are they passed to employees. Once access is complete, credentials are updated.

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach All changes are discussed and signed off by the board, and if required with the client before implementation. A change log is created for each update, and stored in our version control system.
Vulnerability management type Supplier-defined controls
Vulnerability management approach We work with cyber security experts who carry out ethical hacking audits to ensure that the system remains secure.
Any potential threats discovered are mitigated as soon as possible.
Protective monitoring type Supplier-defined controls
Protective monitoring approach We utilise the tools provided by our hosting to monitor traffic and identify potential compromises.
If a potential compromise is discovered, the client is informed immediately, the system is locked down to prevent any further access, and an off-line backup of the data created immediately.
Incidents are responded to as soon as we are aware of them.
Incident management type Supplier-defined controls
Incident management approach We manage incidents on a case-by-case basis as required by the company directors.

Secure development

Secure development
Approach to secure software development best practice Supplier-defined process

Public sector networks

Public sector networks
Connection to public sector networks No

Pricing

Pricing
Price £1200 per instance per year
Discount for educational organisations No
Free trial available No

Service documents

pdf document: Pricing document pdf document: Service definition document pdf document: Terms and conditions
Service documents
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