Robotic Process Automation (RPA) Managed Service - Private Cloud

CGI provides end-to-end services for our clients to realise and optimise a range of benefits through accelerated adoption of Robotic Process Automation (RPA) and Artificial Intelligence (AI). We deliver complex world-class virtual workforce solutions to assist clients on their journey through digitisation of processes — ensuring enhanced stakeholder digital experiences.


  • Utility based pricing model, providing entry level into RPA
  • No upfront investment in infrastructure or RPA software licences
  • Monitoring and management of Cloud Infrastructure and Virtual Workforce Environment
  • Virtual Workfoce automated management through CGIs Bot Optimal Schedule Supervisor
  • Dynamic scheduling on combination of priorities/defined run times
  • Proactive monitoring and automatic triage
  • Worload reallocation to available workers for any worker becoming unavailable
  • Management, investigation, remediation of automation process exceptions and perceived failures
  • Virtual Worker workload management for optimised productivity of Virtual Workforce
  • Sectors:Justice, Policing, Prosecution, Courts, Prisons, Probation, Central Government, Education,


  • Proven automation methodology enabling reduced implementation and operating costs
  • Accelerated realization of wide ranging business benefits delivered by automation
  • Continuous monitoring and optimisation of virtual workforce for maximised productivity
  • Improved operational efficiency and output capacity
  • Suitably controlled robotic automation operations and changes


£478 per person

Service documents


G-Cloud 11

Service ID

3 5 5 2 5 4 1 8 9 2 0 9 2 3 3



Roger Baileff

07841 602596

Service scope

Software add-on or extension
Cloud deployment model
Private cloud
Service constraints
As per private cloud provider
System requirements
  • Our RPA license will have version updates
  • Base platform of RPA runs on a Microsoft Windows environment
  • Microsoft Windows environment will have required standard security updates

User support

Email or online ticketing support
Email or online ticketing
Support response times
Submission of incidents via e-mail or via CGI’s Service Desk, if the customer already has a CGI Service Desk in place (available as an additional service).
Priority 1: within 30 minutes.
Priority 2 : within 1 hour
Priority 3: within 4 hours
Priority 4: within 8 hours from receipt of call
User can manage status and priority of support tickets
Phone support
Web chat support
Onsite support
Yes, at extra cost
Support levels
Priority 1 Respond within 30 minutes, resolution or work-around within 24 hours
Priority 2 Respond within 1 hour. resolution or work around within 3 Working Days
Priority 3 Respond within 4 hours, resolution or work around within 10 Working Days & Permanent Solution in next release
Priority 4 Respond within 8 hours, resolution or work around within 30 Working Days & Permanent Solution in next major release
Support available to third parties

Onboarding and offboarding

Getting started
A typical on-boarding project comprises a Discovery phase, which documents and prioritises the tools and integrations required, how resources will be authenticated and what data might need to be imported. Hosting and security aspects are also discussed and agreed. It defines an agreed, prioritised scope for the remainder of on-boarding project.

An Alpha phase delivers an Interim Operational Capability which is limited to a small proportion of the capability available to the programme. This is not just a prototype – the parts that are included are fully functional and typically comprise the capability available to a single project on the programme. It is normally followed by a review at which the scope and priorities for the remainder of the on-boarding are agreed.

A Beta phase delivers the Final Operational Capability with the full agreed scope. This may include some re-work of the Alpha delivery as agreed at the review. The duration of the Beta phase depends on the complexity of integrations required, sources and formats of data to be imported and the number of tools to be configured, as well as the security architecture and any penetration testing required.
Service documentation
Documentation formats
End-of-contract data extraction
Data is not typically held within the RPAaaS environment and remains in the customers own business applications.
Where transient data is required to be held within the environment, this will be agreed with the customer before process implementation and is typically purged once processed.
End-of-contract process
All automation process schedules will be stopped and automation processes retired. Credentials held and used by the Virtual Workers will be disabled by the customer and deleted from the Virtual Workforce credentials store.
Any network or VPN connectivity will be terminated.

Using the service

Web browser interface
Application to install
Designed for use on mobile devices
Service interface
Customisation available
Description of customisation
Each Robotic Process Automation is bespoke to the customers specific business process being automated and as such, is customized to that requirement


Independence of resources
Hosted on Cloud, the RPA environment can scale both up (additional resources per Virtual Machine) and out (additional Virtual Machines).


Service usage metrics
Metrics types
Time consumed per Virtual Worker per process.
Time consumed per work item/transaction
Available on request, not part of standard service
Reporting types
Reports on request


Supplier type
Reseller providing extra support
Organisation whose services are being resold
Microsoft Azure and AWS

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
Other data at rest protection approach
As per Private Cloud provider
Data sanitisation process
Data sanitisation type
Explicit overwriting of storage before reallocation
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Data is not typically held within the RPA environment and remains in the customers own business applications.
Where transient data is required to be held within the environment, this will be agreed with the customer before process implementation and is typically purged once processes
Data export formats
Other data export formats
Not Applicable
Data import formats
Other data import formats
Not Applicable

Data-in-transit protection

Data protection between buyer and supplier networks
Private network or public sector network
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
As per Private Cloud provider
Approach to resilience
As per Private Cloud provider
Outage reporting
As per Private Cloud provider

Identity and authentication

User authentication needed
User authentication
  • Username or password
  • Other
Other user authentication
Each Virtual Worker has their own unique identity when accessing the environment’s resources and business applications
Access restrictions in management interfaces and support channels
All systems processes access the database using a dedicated system user account. Access to the database for admin users is controlled by adding such users to a dedicated admin user group, which in turn is granted admin access to the database.
Access restriction testing frequency
At least every 6 months
Management access authentication
Username or password

Audit information for users

Access to user activity audit information
Users contact the support team to get audit information
How long user audit data is stored for
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
How long system logs are stored for

Standards and certifications

ISO/IEC 27001 certification
Who accredited the ISO/IEC 27001
AFNOR UK Ltd (UKAS Registration No.022)
ISO/IEC 27001 accreditation date
What the ISO/IEC 27001 doesn’t cover
Nothing is NOT covered.
The following IS covered from a Technical perspective: Provision of outsourcing services including managed infrastructure services, contact centre services, service desk services, management of print and email, application development, maintenance and support services.
The following IS covered from a Business perspective: The provision of outsourcing, project and consultancy services, including development and delivery activities, plus the management of people, technologies and physical security
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Other security certifications

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
ISO/IEC 27001
Information security policies and processes
Our security, information security and data protection management system for CGI is established through the Enterprise Security Management Framework (ESMF). The framework applies to the work we conduct for ourselves and for clients under UK contracts. All CGI UK members and contractors are expected to comply with its principles and processes.

The ESMF is comprised of:
A first level suite of security policies and security requirements that apply across the CGI enterprise.

A second level set of standards set out how these policies and requirements are met, these being detailed within the following operational categories:- Access Control- Operations- Technology- Applications- Data management- HR and Organisation- Physical

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
CGI has a robust configuration and change management process adapted specifically for Cloud Services. This will be agreed with the customer in a configuration plan deliverable. This records the roles/people responsible and the change process to be followed and if deviation from standard configuration is required. Deviation (change) requires signoff from both the client and CGI and is closely tracked.
Vulnerability management type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach
All CGI and customer managed systems are kept current with vendor patches (both operational and security) with vulnerability tests performed regularly. Systems are prioritized based on criticality of known vulnerabilities. All changes are strictly controlled through CGI’s change management process
Protective monitoring type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach
Please see the CGI - Security Operations Centre (SOC) - Protective Monitoring Service for full details of these processes
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
CGI has a very well-defined security incident management standard and supporting process to handle all phases of a security incident. Responsibilities are clearly defined at all levels. Priorities are established to ensure the timely resolution of incidents. Records of incidents are maintained and reported to senior management. Incidents considered to be severe (high priority) are managed through CGI’s Incident Management Centre (IMC), who coordinate/escalate all required parties based on priority. Collection/preservation of evidence is carefully observed throughout the process.

Incident exercises are performed regularly to ensure the process works as expected when needed.

Secure development

Approach to secure software development best practice
Supplier-defined process

Public sector networks

Connection to public sector networks


£478 per person
Discount for educational organisations
Free trial available

Service documents

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