Business Systems (UK) Ltd

Speech Analytics for Police

Speech Analytics solutions from Business Systems, to manage and analyse multi-channel interactions including audio, email and chat. With 30 years' Speech and Interaction Analytics experience, we offer full consultancy, project management, implementation and support services to deliver best fit Speech Analytics solutions to police forces.


  • Capture 100% of control room interactions
  • Real time monitoring of content, word and sentiment
  • Innovative Speech Analytics user-interface with word cloud navigation
  • Neural phonetic Speech Analytics
  • Easy drag and drop interface
  • Analyse multichannel interactions from one integrated Speech Analytics solution
  • Both audio and screen recording and analysis in real-time
  • Patented, market-leading Speech Analytics technology
  • Speech Analytics know-how and experience in police and public safety
  • Market-leading Speech Analytics solutions e.g. NICE, Nexidia, Vocal


  • Improve identification of threat, risk and harm
  • Supervisor visibility of contacts including high risk cases
  • Improved compliance, for example risk assessment questioning
  • Fast Identification of key phrases to highlight risk to operators
  • Speech Analytics find and quantify behaviours to drive positive change
  • Speech Analytics solution optimised for the police market
  • Ingest over 100,000 hours of audio daily
  • Increase efficiency by processing thousands of queries at once
  • Reduce unnecessary control room costs through Speech Analytics


£55 to £60 per licence per month

Service documents


G-Cloud 11

Service ID

3 4 8 3 4 5 6 2 1 0 1 4 9 1 2


Business Systems (UK) Ltd

Julie Kerman

0208 326 8326

Service scope

Software add-on or extension
Yes, but can also be used as a standalone service
What software services is the service an extension to
Call recording, quality monitoring
Cloud deployment model
Private cloud
Service constraints
System requirements
  • Microsoft SQL Server TDS (port 1433)
  • Microsoft Windows Server 2008 R2 (64-Bit)
  • Microsoft.NET 2.0, 3.5, and 4 Frameworks
  • PostgreSQL v9. x Database Engine

User support

Email or online ticketing support
Email or online ticketing
Support response times
98% of support phone calls are answered within 5 seconds by our Customer Service centre. They will log a case and assign the priority of the query or problem. Typically Business Systems provide technical 1st response within 20 minutes for Support related issues. Response times differ outside core business hours due to the automated routing of calls. A 24 hour facility is available where cases can also be logged 24/7 (calls are routed to the Out Of Hours Team; emails would be logged and picked up the first business day).
User can manage status and priority of support tickets
Phone support
Phone support availability
24 hours, 7 days a week
Web chat support
Onsite support
Onsite support
Support levels
Business Systems provides five levels of support (remote access is a pre requisite) including:

1. Platinum - Full support, 2 hour response for P1 faults (24 hours a day, 365 days a year). 4 hour response for P2 faults (9 - 17:30 Mon-Fri, excludes UK bank holidays)

2. Gold - Full support, 2 hour response for P1 faults (08:00 – 20:00 hours a day, 365 days a year) 8 hour response for P2 faults (9 - 17:30 Mon-Fri, excludes UK bank holidays)

3. Silver - 2 hour response for P1 faults (0800-2000 Mon - Fri, includes UK Bank Holidays) 8 hour response for P2 faults (9 - 17:30 Mon-Fri, excludes UK bank holidays)

4. Bronze - Basic on-site support 4 hour response for P1 faults (9 - 17:30 Mon-Fri, excludes UK bank holidays) 8 hour response for P2 faults (9 - 17:30 Mon-Fri, excludes UK bank holidays)

5. Tailored Service Level based on the customer's requirements e.g. custom support hours, on-site support, technical account manager etc.
Support available to third parties

Onboarding and offboarding

Getting started
Training is provided on site and delivered by Business Systems Analytics Consultants. The training is consultative and promotes knowledge transfer through hands on exercises and relevant support. Training is 'Train the Trainer' based, to enable additional training to be conducted internally. Online training is also available.
Go live and post deployment support is also provided as standard and should the customer need additional go-live support, additional days can be provided.
Service documentation
Documentation formats
  • PDF
  • Other
Other documentation formats
  • Online Quizzes
  • Videos
  • In-built Help
End-of-contract data extraction
The solution is open in - open out. A data export utility facilitates the export of all data in CSV format. Users with appropriate permissions can export data via the application user interface. In the case of reports, these can additionally be emailed on demand or on a schedule, in line with the customer's exact requirements. Business Systems consultants would work with the customer to agree the most appropriate approach to ensure the data is captured as required.
End-of-contract process
Access is terminated and all data securely destroyed.

Using the service

Web browser interface
Supported browsers
Internet Explorer 10
Application to install
Compatible operating systems
  • MacOS
  • Windows
Designed for use on mobile devices
Service interface
Description of service interface
Nexidia Interaction Analytics is a web-based application. In addition to the web interface, certain users will require Nexidia Query Builder in order to create and manage queries within Interaction Analytics. Users will access Nexidia Interaction Analytics though a browser (e.g. Internet Explorer 10.0/11.0 (32-Bit) or Google Chrome) to access the system. All service interfaces are intuitive and user friendly.
Accessibility standards
None or don’t know
Description of accessibility
Users will access Nexidia Interaction Analytics though a browser (e.g. Internet Explorer 10.0/11.0 (32-Bit) or Google Chrome) to access the system.
Accessibility testing
Not Applicable.
Customisation available
Description of customisation
Standard installations include configurations which are customer specific. For example, metadata fields. Customisation at the individual user level is minimal with preferences set from a defined list. Professional services provided by Business Systems consultants, can be tailored according to the needs of its customers.


Independence of resources
Each installation of the solution is via its own private cloud and is sized and resourced for the number of users agreed at contract.


Service usage metrics
Metrics types
Business Systems can provide a range of metrics including the number and type of cases logged, SLA's, fixed times/closure summaries etc.
These are tailored to suit the needs of the customer. Within the application, user actions can be audited and reported on. Ingest reports (volume of interactions per day) are also available.
Reporting types
  • Regular reports
  • Reports on request


Supplier type
Reseller providing extra features and support
Organisation whose services are being resold
Nexidia Interaction Analytics

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with another standard
  • Encryption of all physical media
Data sanitisation process
Data sanitisation type
Explicit overwriting of storage before reallocation
Equipment disposal approach
In-house destruction process

Data importing and exporting

Data export approach
Users with appropriate permissions can export data via the application user interface. In the case of reports, these can additionally be emailed on demand or on a schedule. Again, the customer can work with Business Systems consultants to agree the exact data requirements.
Data export formats
  • CSV
  • Other
Other data export formats
  • PDF
  • Excel
  • HTML
  • Text (delimiter chosen by user)
  • Metadata (XML)
  • Phonetic Index File (PAT)
  • Transcript (Text)
  • Media File (native format or transcoded to mp4)
Data import formats
Other data import formats
  • Users do not import or upload data.
  • This is managed through the manufacturer's Data Exchange Framework.

Data-in-transit protection

Data protection between buyer and supplier networks
  • IPsec or TLS VPN gateway
  • Other
Other protection between networks
AES-256 encryption is implemented for data in transit and at rest in the manufacturer's PCI hosted environment using the Vormetric encryption solution (
Data protection within supplier network
  • IPsec or TLS VPN gateway
  • Other
Other protection within supplier network
The solution uses encryption throughout the data life cycle. The extractor can use secure network protocols such as SSH, SFTP, or IPSEC for moving files from the recorder to the Interaction Analytics application servers. User access is setup over site-to-site VPN. Also each customer has a dedicated environment and network segment.

Availability and resilience

Guaranteed availability
Service level agreements (SLA's) are negotiated as part of the contract. Hosted deployments are architected and implemented in line with the required SLA's of the customer.
Approach to resilience
The solution can support redundancy in a single datacentre if required. This assumes that the deployment is architected to be resilient by using Microsoft clustering for SQL and windows services, Network Load Balancing for the Web applications, a resilient storage configuration, redundant network connections and grid replica functionality. Maintenance is completed by built-in application processes in addition to scheduled SQL stored procedures included with the application deployment.
Outage reporting
In the event of an incident, Business Systems will notify the impacted customer based on the agreed notification process in the contract.

Identity and authentication

User authentication needed
User authentication
  • 2-factor authentication
  • Dedicated link (for example VPN)
  • Username or password
Access restrictions in management interfaces and support channels
Within the solution there are:
Privileges (defined by profiles) which determine which functions a user has access to,
Access Rights which determine the objects a user has access to (queries, workflows, sessions etc.), and,
Data Restrictions (metadata driven) which determine the types of data the user can see.
Access restriction testing frequency
At least once a year
Management access authentication
  • 2-factor authentication
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users receive audit information on a regular basis
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for

Standards and certifications

ISO/IEC 27001 certification
Who accredited the ISO/IEC 27001
ISO/IEC 27001 accreditation date
What the ISO/IEC 27001 doesn’t cover
All operational areas are covered.
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Other security certifications
Any other security certifications
Cyber Essentials Certificate

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
ISO/IEC 27001
Information security policies and processes
All security incidents posing a threat to the information storage and processing facilities are reported and documented. For each reported incident it is required that a thorough investigation is conducted and remedial action taken leading to a satisfactory closure. All employees and contractors are made aware of what constitutes an information security incident and are familiar with the reporting procedures.

It is the responsibility of all employees and subcontractors to report any information security incident or suspicion to the ISO Security Officer and ensure that the incident is duly recorded on the Information Security Incident form. It is the responsibility of the Security Incident Management to take appropriate action to provide a prompt response to the incident and to facilitate normal operation as soon as safely possible. This is overseen by the Board.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
To ensure the most secure environment and best practices, the solution is subject to a formal change management process. Firewall logs are reviewed weekly by network administrators to monitor any changes based on client requirements. Quarterly reviews of change logs also take place and stored in a change management system.

Several types of change require formal sign off by 1-2 change management committee members including user maintenance (access request), Windows updates, service restarts and re-boot of devices, data destruction and re-do of network architecture, firewall configuration (firewall policy or rule set changes require vulnerability scans for impact analysis).
Vulnerability management type
Vulnerability management approach
Monthly internal and external vulnerability scans are performed using industry standard tools. All vulnerabilities are evaluated based on a risk rating and assigned to the appropriate team.

The solution is then subject to a 6 week patching cycle (unless the patch requires immediate attention) and investigative actions are ticketed and documented within 48 hours of notification.
Protective monitoring type
Protective monitoring approach
In line with ISO 27001 accredited governance procedures.

This includes (but is not limited to):
- Site security measures and access points
- Strong passwords and 2 factor authentication for data access
- Full back up of critical data
- Media destruction
- PAN management encryption
Incident management type
Incident management approach
A defined escalation and response process is in place to determine the appropriate communication mechanisms, the potential need to notify customers and the timing of these events concerning the hosting of the solution. As for all support queries, these will be logged with Business Systems.

An incident classification determines the priority for handling the incident and scope of the impact. All alerts are responded to within 48 hours of receipt.

Status notifications are provided to the customer.

Secure development

Approach to secure software development best practice
Conforms to a recognised standard, but self-assessed

Public sector networks

Connection to public sector networks


£55 to £60 per licence per month
Discount for educational organisations
Free trial available

Service documents

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