Integrated Phone, Video, Meeting & Messaging Solution

RingCentral Office is a fully-integrated communication and collaboration platform offering a complete business phone system, unified
voice, fax, video, messaging and collaboration. It is a fully-featured and compelling replacement for a traditional, hardware-based phone
systems and PBXs and also integrates with leading SaaS providers like Google and Salesforce improving productivity.


  • Flexible, mobile, and powerful cloud phone system
  • PBX functionality, delivered over the cloud
  • Team messaging, chat and file sharing
  • Simple, but highly configurable interface to fit your organisation's needs
  • Per user pricing, with inclusive minutes means predictable costs
  • Call recording functionality
  • Real-time reporting and wallboards
  • Audio and video conferencing, plus webinars
  • Multiple integrations available with market leading SaaS providers
  • 7 layers of security, and 24/7 platform monitoring


  • One app for calls, messages, video, chat and file share
  • Accessible from multiple devices
  • Admins can configure and manage on the move
  • 1-Click HD video conferencing
  • Increased productivity via out of the box app integrations
  • Scales up or down with your organisation
  • Intuitive interface means a low time to adoption for users
  • Save money with this all-in-one solution


£7.99 to £34.99 per person per month

Service documents

G-Cloud 11



Austin Awadzi


Service scope

Service scope
Software add-on or extension Yes, but can also be used as a standalone service
What software services is the service an extension to RingCentral is a standalone solution. However with many out of the box integrations and open APIs, RingCentral Office can be integrated with most businesses applications companies use on a daily basis such as SalesForce, Google, Office365 and others.
Cloud deployment model Public cloud
Service constraints RingCentral Office is a pure cloud solution and as such does not require any specific hardware.
System requirements
  • Internet access
  • Windows 7 or Mac OS X 10.8 or later
  • Microsoft .NET Framework 4.0
  • Full. 2Ghz processor, 1GB RAM
  • Minimum 300 MB disk space

User support

User support
Email or online ticketing support Email or online ticketing
Support response times RingCentral offers 24x7x365 support via email, phone and live chat.80% of calls answered within 60 seconds by our UK premium support unit. Web and other escalations are responded to in under 1 hour.
User can manage status and priority of support tickets Yes
Online ticketing support accessibility None or don’t know
Phone support Yes
Phone support availability 24 hours, 7 days a week
Web chat support Web chat
Web chat support availability 24 hours, 7 days a week
Web chat support accessibility standard None or don’t know
How the web chat support is accessible RingCentral offers 24x7x365 web chat support easily accessible from the support section of the website.
Web chat accessibility testing None
Onsite support Yes, at extra cost
Support levels RingCentral packages include 24x7x365 support via phone, email and web chat. The solution is fully cloud based and includes comprehensive remote support. If onsite support is ever required, the Professional Services team is on hand to determine the best solution.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started Both onsite and online training is provided based on customers requirements and needs. A wide range of user documentation as well as an online user community is also available.
Service documentation Yes
Documentation formats
  • HTML
  • PDF
  • Other
Other documentation formats
  • Video
  • Online User Community
End-of-contract data extraction When the contract end, users will be able to extract their data. All customer data is destroyed upon account termination and all internal confidential material is shredded or put in locked shredding boxes when they are no longer needed or if the applicable defined retention period has expired.
End-of-contract process The contract includes a licence fee per user per month as well as Professional Services cost (one off payment). Based on customer's requirements and needs there might be additional hardware costs for headsets if required by the customer.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 7
  • Internet Explorer 8
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install Yes
Compatible operating systems
  • Android
  • IOS
  • Linux or Unix
  • MacOS
  • Windows
  • Windows Phone
Designed for use on mobile devices Yes
Differences between the mobile and desktop service RingCentral Office is a cloud based solution and is available anytime, anywhere. Agents are able to make and receive calls on their mobiles and supervisors can use an iPad to monitor the contact centre activities in real-time.
A consistent experience is provided across devices, delivering a similar look and feel, navigation and functionality. With RingCentral, agents do not need to learn and relearn how to use the solution on different devices.
Service interface Yes
Description of service interface Users with Admin credentials are able to access additional functionality to configure the service based on their organisational requirements.
Accessibility standards None or don’t know
Description of accessibility The service is highly intuitive and accessible for most users.
Accessibility testing None
What users can and can't do using the API APIs for different functions of RingCentral are available for free by signing up for Developer Account. These include APIs for: Voice, SMS/MMS, Glip Team Messaging, Meetings, Fax, Data, and General Configuration.
Documentation is available on how to use each API:
API documentation Yes
API documentation formats
  • Open API (also known as Swagger)
  • HTML
API sandbox or test environment Yes
Customisation available Yes
Description of customisation Users can fully customise their solution to meet their business processes, needs and goals. This includes the customisation of call configurations and call flows.


Independence of resources The platform has been designed from the ground up with high availability and geo-redundancy in mind. As a cloud solution RingCentral is highly scalable and provides service availability of 99.99%.


Service usage metrics Yes
Metrics types RingCentral provides a full range of metrics including real-time wallboards, pre-built reporting, custom reporting and also allows you to export data into external systems such as a BI tool in order to gain additional insights and fully align your contact centre solution with organisational goals. The analytics suite gives full visibility into the contact centre and allows a high level of granularity.
Reporting types
  • API access
  • Real-time dashboards
  • Regular reports
  • Reports on request


Supplier type Reseller providing extra support
Organisation whose services are being resold RingCentral

Staff security

Staff security
Staff security clearance Staff screening not performed
Government security clearance Up to Security Clearance (SC)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
  • EU-US Privacy Shield agreement locations
User control over data storage and processing locations No
Datacentre security standards Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency At least once a year
Penetration testing approach Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with CSA CCM v3.0
  • Physical access control, complying with another standard
  • Encryption of all physical media
Data sanitisation process Yes
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data importing and exporting
Data export approach RingCentral users will be able to easily export their data from the online portal.
Data export formats CSV
Data import formats CSV

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks TLS (version 1.2 or above)
Data protection within supplier network TLS (version 1.2 or above)

Availability and resilience

Availability and resilience
Guaranteed availability The platform has been designed from the ground up with high availability and geo-redundancy in mind and provides 99.99% service uptime. RingCentral will share on financial compensation adjustments associated with underperformance upon request. All data is stored and processed in world-class datacentres highly secure running in an active-active configuration to provide business continuity in any situation.
Approach to resilience The platform's architecture has multiple levels of inter & intra redundancy built into it. It’s designed to run in an active/active mode and seamlessly switches to the available data centre in the event of any failure. Service failover is tested regularly during system maintenance windows.
Outage reporting RingCentral's network operations center (NOC) operates 24/7/365 to ensure optimal system configuration and service availability. The engineers continuously monitor countless systems, metrics, and alarms.

There are 5 internal alarm levels to ensure reliable operations (presented here from lowest to highest importance):
-Informational (take note, no direct action results)
-Warning (watch and take action as needed)
-Critical (immediately fix and/or escalate)
-Service Outage (immediately fix and escalate)
-Disaster (immediately fix and escalate through a live conference call regardless of day or time).

RingCentral customers are immediately notified of issues and outages affecting their service. Customers are also notified when the issue is resolved, what the issue was, and how it was resolved.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
Access restrictions in management interfaces and support channels RingCentral has complex password requirement to restrict access to its service. Upon entering wrong details, user's account will be locked.
Access restriction testing frequency At least once a year
Management access authentication
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

Audit information for users
Access to user activity audit information You control when users can access audit information
How long user audit data is stored for Between 6 months and 12 months
Access to supplier activity audit information You control when users can access audit information
How long supplier audit data is stored for Between 6 months and 12 months
How long system logs are stored for Between 6 months and 12 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification Yes
CSA STAR accreditation date Information upon request
CSA STAR certification level Level 3: CSA STAR Certification
What the CSA STAR doesn’t cover Information upon request
PCI certification Yes
Who accredited the PCI DSS certification Information upon request
PCI DSS accreditation date Information upon request
What the PCI DSS doesn’t cover Information upon request
Other security certifications Yes
Any other security certifications
  • TRUSTe Privacy Seal
  • Safe Harbour
  • CNI Compliant
  • GDPR

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified Yes
Security governance standards CSA CCM version 3.0
Information security policies and processes RingCentral is currently the only cloud contact centre solution with a Trust Office because it is committed to data security. The in-house experts make sure your important data is safe, and your contact centre system is reliable and runs at top speed. A commitment is made to maintain compliance standards in both customer privacy and where customer records and financial information are stored. It is understood that the necessary security controls should flow through the entire system and every effort is made to do so. In addition to standard compliance policies put in place by the following designations, RingCentral participates in internal process reviews periodically throughout the year.
- 404 SOX certification
- Safe Harbor

Operational security

Operational security
Configuration and change management standard Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach The RingCentral network and application perimeter is protected with firewalls and session border controllers. Administrative access requires authenticating through a production VPN gateway, then authenticating to local infrastructure systems. Technology layers include intrusion detection systems, system logs, and fraud analytics. Operational processes include system and service-level monitoring, system hardening, change management, and regular vulnerability scans.
Vulnerability management type Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach RingCentral uses Intrusion Detection Systems (IDS) to monitor network activity for suspicious traffic and attacks.
Protective monitoring type Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach RingCentral has a Network Operations Centre which monitors incidents 24x7. The security director is notified of the incident immediately. The required teams follow the approved information security incident response guide.
Incident management type Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach RingCentral has Network Operations Centre which monitors incidents 24x7. The security director is notified of the incident immediately. The required teams follow the approved information security incident response guide.

Secure development

Secure development
Approach to secure software development best practice Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Public sector networks
Connection to public sector networks No


Price £7.99 to £34.99 per person per month
Discount for educational organisations No
Free trial available Yes
Description of free trial RingCentral offers a 14-day trial which is a limited version of the services but will help buyers familiarise themselves with our solution, key functionalities and user experience.
Link to free trial

Service documents

pdf document: Pricing document pdf document: Skills Framework for the Information Age rate card pdf document: Service definition document pdf document: Terms and conditions
Service documents
Return to top ↑