CIVIC Site Search

CIVIC's Site search is a cloud-based intelligent and instant site search solution which delivers efficiently any content of your website upon visitor search. It optimizes the searchability within the data sources (web content and documents) of your organization's website within a fully integrated and scalable solution.


  • SaaS cloud based, platform-agnostic search solution
  • Search everywhere using anydata source
  • Document search support (docs, PDFs, spreadsheetsetc.)
  • Flexible multilingual engine and crawler with multi-domain indexing
  • Intelligent and instant search functionality with predictive search query suggestions
  • Customisable multi-faceted search algorithm and rankings
  • Real-time search analytics
  • Seamless integration with Google Analytics


  • Platform and OS independent
  • Zero install, browser-based management interface
  • Low cost of ownership
  • Index the structured and unstructured content
  • Customise the look and feel of your search results page
  • Promote content that is most important to your website
  • Leverage search analytics to make optimised data-driven decisions
  • Fast deployment and minimal configuration
  • Exclude content that is not relevant to your users


£90 to £1000 per instance per month

  • Education pricing available
  • Free trial available

Service documents


G-Cloud 11

Service ID

2 7 1 3 2 6 9 7 7 7 9 3 1 8 9



Greg Rouchotas

0131 624 9830

Service scope

Software add-on or extension
Yes, but can also be used as a standalone service
What software services is the service an extension to
The search is based on open source standards and can be extended or integrated to most services using it's API
Cloud deployment model
  • Public cloud
  • Private cloud
  • Community cloud
  • Hybrid cloud
Service constraints
The service does not have any limitations
System requirements
  • Apache or Microsoft ISS
  • Jboss
  • MySql, Oracle or MS SQL Server

User support

Email or online ticketing support
Email or online ticketing
Support response times
For critical issues we respond within 0.5 hours.
User can manage status and priority of support tickets
Online ticketing support accessibility
WCAG 2.1 AA or EN 301 549
Phone support
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
Web chat
Web chat support availability
9 to 5 (UK time), 7 days a week
Web chat support accessibility standard
WCAG 2.1 AA or EN 301 549
Web chat accessibility testing
We have done some testing to assistive technologies.
Onsite support
Yes, at extra cost
Support levels
We provide three support levels. Baseline, Standard and Premium
The support options rage from £85 to £270 per month
We provide a technical account manager and cloud support engineer
Support available to third parties

Onboarding and offboarding

Getting started
The can sign up on our website, by email or phone. Full deployment and user documentation is provided
Service documentation
Documentation formats
  • HTML
  • ODF
  • PDF
End-of-contract data extraction
Users can extract the data through the API of the system
End-of-contract process
There are no additional costs at the end of the contract. Data extraction is included in the costs.

Using the service

Web browser interface
Supported browsers
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install
Designed for use on mobile devices
Differences between the mobile and desktop service
Mobile interface provided
Service interface
Description of service interface
The interface allows full control of the application
Accessibility standards
WCAG 2.1 AA or EN 301 549
Accessibility testing
We have done some testing to assistive technologies.
Customisation available
Description of customisation
Authenticated users have the ability to fully customise the service


Independence of resources
We operate multiple custers of servers to deliver the service and watch the load to ensure optimal performance at all times.


Service usage metrics
Metrics types
We can provide details of the service usage as required by the client.
Reporting types
Reports on request


Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Datacentre security standards
Supplier-defined controls
Penetration testing frequency
At least every 6 months
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with another standard
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
Data sanitisation process
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Users can export their data through the service's API
Data export formats
Data import formats

Data-in-transit protection

Data protection between buyer and supplier networks
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Bonded fibre optic connections
  • Legacy SSL and TLS (under version 1.2)
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Legacy SSL and TLS (under version 1.2)

Availability and resilience

Guaranteed availability
We provide SLA for availability based on the licence type
Approach to resilience
We operate multiple clusters of servers to deliver performance and resilience. DDOS protecting in place.
Outage reporting
Email Alerts

Identity and authentication

User authentication needed
User authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password
Access restrictions in management interfaces and support channels
Access to management interfaces is controlled via private or VPN links.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Who accredited the ISO/IEC 27001
QMS International
ISO/IEC 27001 accreditation date
What the ISO/IEC 27001 doesn’t cover
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Other security certifications
Any other security certifications
Cyber Essentials

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
ISO/IEC 27001
Information security policies and processes
We have a number of information security policies as dictated by ISO 27001. These include:
-Information Security Policy
-Access Control Policy
-Anti-Piracy Policy
-Backup Policy
-Bring your own device (BYOD) Policy
-Cloud Computing Policy
-Email & Internet Acceptable Usage Policy
-Leaving Policy
-Network Systems Monitoring Policy
-Password Policy
-Remote Access and Mobile Computing Policy
-Social Media Policy
-Virus Protection Policy

Our information security manual is reviewed and tested annually. The testers and external auditors report their findings to the board.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
We control our configuration and change management processes through our ISO27001 policies
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
We use external third parties to perform penetration testing on a regular basis. We also use internal industry standard scanners to perform bi-weekly penetration tests. We monitor all major security lists to ensure we are notified of any threats in a timely manner.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
We use internal and external monitoring and Intrusion detection systems to identify potential problems or compromises.
In the event of a potential compromise our board level security officer is notified as well as the potentially affected clients.
We respond to potential incidents immediately.
Incident management type
Supplier-defined controls
Incident management approach
We have a number of processes to deal with common events.
Users can report incidents via email, telephone or online through our issue tracking system.
We provide reports and root cause analysis reports via email

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks


£90 to £1000 per instance per month
Discount for educational organisations
Free trial available
Description of free trial
A free trial can be arranged for a limited time period and includes full use of the service.

Service documents

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