LookingLocal - Kirklees Council

EverybodyActive

EverybodyActive is a digital, web-based platform which uses Cognitive Behavioural Therapy (CBT) techniques to help users change their thinking and behaviour to increase their amount of physical activity. It takes a holistic approach, employing goal-setting tools, social support and tailored information whilst addressing barriers people may have to activity.

Features

  • Underpinned by a detailed confidence assessment system
  • Tools to individually set and manage challenges, targets and goals
  • Multimedia content to support activity with in-built recommendation engine
  • Journal functionality with prompts and activity log
  • Designed in partnership with local authority physical activity team
  • Email/SMS notifications to drive behaviour change
  • Ability to request support from friends, family and professionals
  • Integration with Google Analytics
  • Can be deployed for specific user groups or needs

Benefits

  • Personalisation of physical activity plans
  • Mobile optimised, available 24/7
  • Mobile working solution for health professionals dealing with activity
  • Ability to track health and activity triggers and trends
  • Increased patient activation, engagement and confidence
  • Population wide solution for activity
  • Activity data feeds into ongoing assessment plans/processes

Pricing

£27600 to £59000 per instance per year

Service documents

G-Cloud 9

240325045819438

LookingLocal - Kirklees Council

Guy Giles

0845 434 8540

guy.giles@lookinglocal.gov.uk

Service scope

Service scope
Software add-on or extension No
Cloud deployment model Public cloud
Service constraints No
System requirements N/a

User support

User support
Email or online ticketing support No
Phone support Yes
Phone support availability 9 to 5 (UK time), Monday to Friday
Web chat support No
Onsite support No
Support levels As part of our commitment to provide first class support, our proposals include the provision of “1st Line Support” throughout the life of the solution. This will be a call centre number that visitors or users of the solution can ring 24/7/365 to report issues like loss of service, orphaned content, or general presentation issues. Detailled response times would be covered in our SLA although they are generally between 2 business hours and 24hrs depending on the severity of the issue, and recovery times of 4-8 business hours - again depending on the severity or the issue. The costs for this support are included in the overall ongoing management costs - e.g. hosting, content refreshes. Each deployment comes with a dedicated technical manager to handle support requests, identify the issue and update keep the stakeholders updated on progress in a timely fashion. Customised, higher levels of support are available on request and costed based on needs.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started Full onsite training to up to 8 users; this one-day training covers all relevant tools and knowledge to update the solution and manage the service. A user manual, plus two guides on Umbraco (relating to the triage functionality) and Contentflue (for CMS support) are also provided.
Service documentation No
End-of-contract data extraction We provide the data on demand.
End-of-contract process At the end of the contract any user data is returned to the customer in a format of their choosing. All data is then destroyed in accordance with our data destruction policy. Analysis, deployment, customisation, testing and ongoing management are all included as part of the the initial contract. Work carried out outside of the terms of the contract - e.g. change requests or out-of- scope features are charged on our regular time & materials basis

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 10+
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install No
Designed for use on mobile devices Yes
Differences between the mobile and desktop service N/A
Accessibility standards WCAG 2.0 AA or EN 301 549
Accessibility testing All solution deployments are tested against WCAG 2.0 AA standards or higher where possible. Some aspects are AAA compliant but we try to achieve a balance between accessibility and browser coverage and have found that AAA compliance sometimes rules out older browsers to the detriment of other users. The solution is tested using a variety of assistive technology interfaces from Windows Narrator to Jaws
API No
Customisation available Yes
Description of customisation Style (look and feel) is managed by LookingLocal based on client requirements.

Scaling

Scaling
Independence of resources The solution is hosted in an 'elastic' environment within the EU that offer a broad set of global compute, storage, database, analytics, application, and deployment services that scale on demand applications. This generally ensures that users are never affected by performance issues.

Analytics

Analytics
Service usage metrics Yes
Metrics types The service provides a full audit trail via a management console. They cover user CRUD activities, published dates and access times along with the standard Google analytics of Audience Demographics, Real Time Behaviour, Geo Locations and session data.
Reporting types
  • Real-time dashboards
  • Reports on request

Resellers

Resellers
Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Staff screening not performed
Government security clearance Up to Baseline Personnel Security Standard (BPSS)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations European Economic Area (EEA)
User control over data storage and processing locations No
Datacentre security standards Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency At least once a year
Penetration testing approach ‘IT Health Check’ performed by a CHECK service provider
Protecting data at rest
  • Physical access control, complying with CSA CCM v3.0
  • Scale, obfuscating techniques, or data storage sharding
Data sanitisation process Yes
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach A third-party destruction service

Data importing and exporting

Data importing and exporting
Data export approach Data export is limited to the features that require it but generally they are on an ad hoc basis and performed by the customer from inside the management console. Custom exports are available on request
Data export formats
  • CSV
  • ODF
  • Other
Other data export formats
  • .txt
  • .json
Data import formats Other
Other data import formats
  • .CSV
  • Tab delimited

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks Private network or public sector network
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

Availability and resilience
Guaranteed availability Historically, our availability has remained above above 99.5%. Our solution is monitored in real time and SMS alerts are relayed to our technicians in the event of an outage lasting more that a few seconds. Refunds would negotiated if uptime falls below this benchmark but handled on a case by case basis. For example, the absence of a third party API that is consumed by the solution cannot be attributed to loss of service.
Approach to resilience Resilience information is available on request but built into the solution at the outset
Outage reporting The solution is monitored by Uptime Robot and notifies technicians or any outages via SMS notification, email, and API to dedicated Slack channels

Identity and authentication

Identity and authentication
User authentication needed No
Access restrictions in management interfaces and support channels Access to management interfaces are restricted using either IP address or with secure login and OTP
Access restriction testing frequency At least once a year
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

Audit information for users
Access to user activity audit information Users contact the support team to get audit information
How long user audit data is stored for Between 1 month and 6 months
Access to supplier activity audit information Users contact the support team to get audit information
How long supplier audit data is stored for Between 1 month and 6 months
How long system logs are stored for Between 1 month and 6 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security accreditations No

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance accreditation Yes
Security governance standards CSA CCM version 3.0
Information security policies and processes We have an ethical, legal and professional duty to ensure that the information the solution holds conforms to the principles of confidentiality, integrity and availability. We endeavour to ensure that the information we hold or are responsible for is safeguarded where necessary against inappropriate disclosure; is accurate, timely and attributable; and is available to those who should be able to access it. As such we have our own Information Security Policy in place that covers processes such as Legal & Regulatory Obligations, Information Classification, Compliance, Policy Awareness, Disciplinary Procedures, Incident Handling and Codes of Practice. We ensure this policy is enforced by periodic review of the Information Services Manager.

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach We use a change management tracking service called Jira to ensure that any configuration or change management requests are accurately documented, prioritised and carried out in a timely fashion. We use version control to decide whether the change constitutes as step change in the fabric of the solution and carry out regular penetration testing if the change presents a potential security issue.
Vulnerability management type Undisclosed
Vulnerability management approach We belong to a number of accredited bodies that share information on new or emerging security issues. Any potential threats presented are assessed for severity either by our CTO or by a third party CHECK or CREST accredited body and acted upon accordingly
Protective monitoring type Supplier-defined controls
Protective monitoring approach We give any security related incidents the highest priority. We have monitoring software that detects abnormal activity and provides SMS alerts if unusual patterns of activity are detected. In the event of a potential breach, the situation is assessed for severity and an appropriate response is coordinated immediately.
Incident management type Undisclosed
Incident management approach Users can report incidents via our 24 hour telephone support helpdesk, via our incident reporting software or via email to the Technical Support Manager. Most incidents do fit a common type and have appropriate processes in place to deal with them. Non common incidents are dealt with on an ad hoc basis and followed up with an incident report to the stakeholders depending on the severity

Secure development

Secure development
Approach to secure software development best practice Supplier-defined process

Public sector networks

Public sector networks
Connection to public sector networks No

Pricing

Pricing
Price £27600 to £59000 per instance per year
Discount for educational organisations No
Free trial available No

Documents

Documents
Pricing document View uploaded document
Service definition document View uploaded document
Terms and conditions document View uploaded document
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