EGRESS SOFTWARE TECHNOLOGIES LTD

Egress Secure Workspace

Egress Secure Workspace helps users share files and collaborate securely with colleagues and external partners. Leveraging government certified key management, Secure Workspace not only allows users to be productive faster, but also keep sensitive data safe at all times.

Features

  • Secure cloud-based file sharing and collaboration
  • Share files, folders and documents securely with authorised recipients
  • Encrypt files in transit and at rest using AES256bit encryption
  • Offered as a fully hosted service
  • Seamless integration with existing infrastructure including DMS and CMS
  • Centralised policy engine enforcement of security levels and access control
  • Integration with multiple Identity provider platforms for authentication
  • Access content on any internet enabled device
  • Time based access restrictions on shared documents
  • Centralised auditing of all user interactions and file shares

Benefits

  • Avoid a data leak with full control over user permissions
  • Reduce risk of a breach with additional layers of protection
  • Accelerate workflows with real-time editing and PDF annotation
  • Safeguard regulatory compliance with full tracking, auditing, and version control
  • Avoid financial penalties by remaining compliant with regulations
  • Eliminate the risk of network compromise with real-time anti-virus checks
  • Boost business productivity with APIs for integration into existing workflows

Pricing

£65 to £125 a user a year

  • Education pricing available
  • Free trial available

Service documents

Framework

G-Cloud 12

Service ID

2 3 9 1 0 5 9 9 7 1 8 4 3 6 5

Contact

EGRESS SOFTWARE TECHNOLOGIES LTD Malcolm Locke
Telephone: 0207 624 8500
Email: gcloud@egress.com

Service scope

Software add-on or extension
Yes, but can also be used as a standalone service
What software services is the service an extension to
Egress Secure Workspace provides add-ins for Microsoft Office (Outlook, Word, Powerpoint and Excel). An open API is also available to allow integration with most applications with integration capabilities. A dedicated Secure Workspace for Mobile app is also available.
Cloud deployment model
Public cloud
Service constraints
N\A
System requirements
  • Egress Client: MS Windows 8, 10
  • Egress for MS Office: MS Office 2013, 2016, 2019, O365

User support

Email or online ticketing support
Email or online ticketing
Support response times
SLAs are defined in the Terms and Conditions. A question is treated as a Service Request, Severity Level 4.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
Web chat
Web chat support availability
9 to 5 (UK time), Monday to Friday
Web chat support accessibility standard
None or don’t know
How the web chat support is accessible
To chat directly with Egress' Support Team, select the 'Help' icon that 'pops up' in the bottom right-hand corner of any of our web pages, here https://www.egress.com/
Web chat accessibility testing
No testing has been conducted with assistive technology users.
Onsite support
Yes, at extra cost
Support levels
- Basic Support (online and remote support only)
- Premium Support (telephone support between 09:00- 18:00 in weekdays)
- 24x7 support

Premium Support is included in the service subscription and not charged as a separate item.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Customers purchasing Egress Secure Workspace can benefit from:

- A dedicated Technical Account Manager to assist through the pre and post deployment phases
- A dedicated Customer Success Manager to ensure the software delivers the intended value across your organisation
- Technical documentation and user guides which can be used for training purposes.
- Communications packs for customers to share with their staff and external recipients where appropriate.
- Direct support for both paying subscribers and free recipients of the service.
Service documentation
Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction
Data can be extracted into ZIP format from the service.
End-of-contract process
At the end of the contract the service will cease and the customer data will be deleted within 30 days. Professional Services are available to assist in extracting customer data

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
Main access to the service is through the browser, all web interfaces are fully responsive for all device types and screen resolutions.
Service interface
Yes
Description of service interface
N/A
Accessibility standards
None or don’t know
Description of accessibility
N/A
Accessibility testing
N/A
API
Yes
What users can and can't do using the API
The following functions are supported in the Secure Workspace API.

• Getting Zones
• Creating a Zone
• Roles
• Getting users
• Adding or modifying users
• Removing users
• Downloading files
• Uploading files
• Moving files
• Resuming uploads
• Creating folders
• Getting file properties
• Setting file properties
• Sharing files
• Sharing folders

Users can interact with the API using a provided C# SDK or directly using HTTP web calls.
API documentation
Yes
API documentation formats
  • HTML
  • PDF
API sandbox or test environment
No
Customisation available
Yes
Description of customisation
Egress Secure Workspace policies can be configured to meet your data handling requirements:

- User Onboarding Policies
- User system access permissions, zone permissions and file / folder permissions
- Enrollment policies
- Data Availability windows (time to expire)
- Zone templates (to match domain-specific language, case file, project etc)
- Email Templates
- Welcome / T&C Messages

Scaling

Independence of resources
Service performance is guaranteed due to the unique tenancy configuration for each customer.

Analytics

Service usage metrics
Yes
Metrics types
A wide range of customisable reports on usage for both organisation, group and user based transactions
Reporting types
  • API access
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
  • EU-US Privacy Shield agreement locations
User control over data storage and processing locations
Yes
Datacentre security standards
Managed by a third party
Penetration testing frequency
At least once a year
Penetration testing approach
‘IT Health Check’ performed by a CHECK service provider
Protecting data at rest
Encryption of all physical media
Data sanitisation process
Yes
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
A third-party destruction service

Data importing and exporting

Data export approach
Data can be exported via the secure web interface or API.
Data export formats
Other
Other data export formats
ZIP
Data import formats
  • CSV
  • Other
Other data import formats
ZIP

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
Service credits are required to be paid to Egress customers in the event that the Service Level Performance Measure falls below the Availability Target of 99.90% in a Service Period. Full details on how service credits are calculated and applied if the SLAs is not met are in the subscription agreement on Service Availability SLAs. The Service credit is a % of the monthly subscription fee, refunded to the customer.
Approach to resilience
Available on request
Outage reporting
Email alerts are available.

Identity and authentication

User authentication needed
Yes
User authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
Access restrictions in management interfaces and support channels
Access to management interfaces and support channels are restricted by both procedural and technical enforced security including infrastructure restrictions and privileged access management software.
Access restriction testing frequency
At least once a year
Management access authentication
  • 2-factor authentication
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
User-defined
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
BSI
ISO/IEC 27001 accreditation date
08/05/2020
What the ISO/IEC 27001 doesn’t cover
Egress offices currently in scope - London HQ, Sheffield, Toronto,Amsterdam & Boston.
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
Yes
Who accredited the PCI DSS certification
Trustwave
PCI DSS accreditation date
1010/2019
What the PCI DSS doesn’t cover
Only online billing (via Paypal) through the Egress website is covered.
Other security certifications
Yes
Any other security certifications
  • NCSC Commercial Product Assurance (CPA)
  • NCSC Pan Government Accreditation (PGA)
  • Common Criteria
  • Cyber Essentials Plus
  • FIPS 140-2

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
ISO/IEC 27001
Information security policies and processes
Egress are ISO27001 certified, with a mature ISMS comprised of relevant, adhered-to policies & procedures (P&P) by all staff. Egress’ ISMS Management Team meet regularly to ensure all P&P remain relevant & are feasible for all departments. All P&P are maintained on an internal Egress Secure Workspace, accessible by all staff (& audited as to who has accessed, downloaded etc. which policies). Egress also run a Security Awareness Programme that includes monthly testing of all staff’s company P&P knowledge.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
Egress service model is ITIL v3 compliant and has defined processes and procedures for Change and Configuration Management. The Service Management team are responsible for the coordianting and scheduling of changes.
Configuration Management is managed by automation tools that track the states of desired configurations and report on deviations, in addition with audit logs.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
Egress conduct annual penetration tests with external providers, plus whenever there is a major change to the architecture/or a significant information security incident.Security threats are assessed via alerts from security bulletins from a wide range of vendors as well as independent information security providers. System and software patches are usually applied within two days of being available. Depending on the severity, patches may be applied quicker. The Egress Change Control Process includes steps to ensure that security impact of changes is considered. The roll-back procedure ensures that service is not adversely impacted by a change.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
Egress has a full Security Incident and Event Monitoring (SIEM) service that caputures all the logs from the core components in the infrastructure and proactively monitors them to provide realtime alerts to the Operations team. Incidents are responded to based on the defined severity. Workspace applications are monitored with native public cloud security monitoring and alerting.
Incident management type
Supplier-defined controls
Incident management approach
An Security incident is reported to Customer Services channels (via telephone, email, logging a ticket or online chat). A Security Incident is then passed to the Operational Security team to assess the impact and of the incident and engineer resource is engaged to investigate if a breach has occurred and take appropriate action.

Secure development

Approach to secure software development best practice
Conforms to a recognised standard, but self-assessed

Public sector networks

Connection to public sector networks
No

Pricing

Price
£65 to £125 a user a year
Discount for educational organisations
Yes
Free trial available
Yes
Description of free trial
There is a trial period for 30 days.
Link to free trial
Bespoke url, depending on the paying subscriber.

Service documents