Medialogix Ltd

FotoWare Digital Asset Management

Off-the-shelf software to manage media files such as images, video, audio and documents. Suitable for police, health, military and government departments. Offering a secure, cost-efficient and scalable solution for Digital Asset Management. On-premise, cloud or hybrid.

Features

  • SSO with SAML2, OneLogin Active Directory, Azure AD etc.
  • Faceted Search using Taxonomies - create powerful search lists
  • Flexible uploading and ingestion plugins and integration
  • Easy Export and Embed  using drag and drop
  • Easily embed photos in WordPress, Joomla, eZ Publishing etc
  • Mobile/Tablet Apps - Access and upload files from anywhere
  • Acesss from anywhere using web based html5 interface
  • Flexible selection tools and efficient workflow processes
  • Options to adjust video playback speed
  • RESTFul APIs for seamless integration with your systems

Benefits

  • Increase efficiency and reduce risk by properly managing your assets
  • More than 3,000 different customers across the world use FotoWare
  • High Performance - optimized searching, indexing and workflow
  • Manage image, video, document, audio and any other file type
  • Responsive and touch-sensitive interface for screens and mobile devices
  • Online commenting and user interaction
  • Create custom workflows and processes to optimise your assets
  • No coding required. Easy to set up and manage
  • Seamless integration with Microsoft Word or PowerPoint
  • Seamless integration with Adobe InDesign or PhotoShop

Pricing

£20000 per instance per year

Service documents

Framework

G-Cloud 11

Service ID

2 3 8 1 8 3 4 8 9 7 1 4 9 5 1

Contact

Medialogix Ltd

Faisal Mahmood

01216630309

sales@medialogix.co.uk

Service scope

Software add-on or extension
No
Cloud deployment model
  • Public cloud
  • Private cloud
  • Hybrid cloud
Service constraints
No
System requirements
  • Windows Server 2016, 2012, 2012 R2 - 64 bit versions
  • Internet Information Services 7.5 or 8.0
  • Microsoft SQL Server Express 2008 minimum
  • Microsoft .NET Framework 3.5 minimum
  • Microsoft Silverlight 5.1
  • Local Administrator privileges for service account

User support

Email or online ticketing support
Email or online ticketing
Support response times
Our normal SLA response times from us when a call is raised are:

Software inoperable fault – Initial response time -2 hours – fix time 4 hours
Serious degradation fault – Initial response time – 2 hours – fix time 4 hours
Minor degradation fault - Initial response time – 2 hours – fix time 16 hours
Cosmetic issue fault - Initial response time – 2 hours – fix time 32 hours

Site visit day response time – 3 working days

Bespoke SLAs and informal arrangements are available subject to negotiation.

Standard Support UK business hours/days. 24/7 support options available.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
24 hours, 7 days a week
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
Our normal SLA response times from us when a call is raised are:

Software inoperable fault – Initial response time -2 hours – fix time 4 hours
Serious degradation fault – Initial response time – 2 hours – fix time 4 hours
Minor degradation fault - Initial response time – 2 hours – fix time 16 hours
Cosmetic issue fault - Initial response time – 2 hours – fix time 32 hours

Site visit day response time – 3 working days

Bespoke SLAs and informal arrangements are available subject to negotiation.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
We provide onsite training and user documentation. Training can be generic product training or specific training relevant to the system deployed.
Service documentation
Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction
Data is always available in the standard file system which can be extracted at anytime by anyone with minimal IT knowledge. Extracting data from SQL Server and MongoDB would be done by the end-user's Database Administration (DBA)
End-of-contract process
Perpetual licence the software will continue to function without updates or upgrades.

Subscription licence software will be disabled at the end of the contract. You will have the opportunity to download all the data prior to end of the contract.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Chrome
Application to install
Yes
Compatible operating systems
  • Android
  • IOS
  • Windows
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
Simpler interfaces for mobile devices and functions implemented differently if using mobile devices or tablets. Web interface works best at screen resolution 1280x1024 or higher.
Mobile apps for Android and iOS devices which are simple, robust and configurable. These apps are used to capture and upload files and developed with law enforcement and healthcare organisations in mind.
Service interface
No
API
Yes
What users can and can't do using the API
The API can be used for the following purposes:
Building custom user interfaces
Building custom mobile apps
Automating workflow
Analytics

An API client communicates with the FotoWeb server by making HTTP requests, which roughly fall into two categories:
Requests that only read data (GET requests)
Requests that modify data on the server (POST, PUT, DELETE, PATCH, ... requests)

If the response body contains data, then it is usually in the JSON format (See http://www.json.org). Most programming languages these days have built-in support or mature third-party libraries for processing JSON data.

Every request sent to the server has a URL (uniform resource locator), which refers to a resource. A resource can be any object known to the server and exposed by the API, such as an asset, an archive, an album or a user. Each resource has a unique URL, which is also its ID. API clients should not compose or decompose URLs. Instead, the URL itself should be used as the ID of the archive.
An API client may read data from a resource, modify it, delete it, or create a new resource.
The FotoWeb RESTful API was designed to be as self-documenting as reasonably possible.
API documentation
Yes
API documentation formats
HTML
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
FotoWare products are modular with options in each product to customise views, colours, metadata forms, markers, access to archives, workflow processes and access control. The possibilities are vast when the available modules are configured together. Listing all configuration options here is not possible here however what we can say is that we have been able to configure a solution for all of or clients to date. If a feature didn't exist in the product we were able to convince the manufacturer to add it or make a word-around.
Typically, with FotoStation Pro the user can customise the interface though typically, this best done by a system administrator to minimise errors. Server based products ( Index Manager, Color Factory, FotoWeb and Connect) are customised by an administrator. Most typical installations are configured to cater for all possible eventualities with access controlled for individuals or groups.
This provides you with the flexibility to configure often complex solutions but controlled so that end users are not overwhelmed with options and processes which can lead to confusion or mistakes occurring.

Scaling

Independence of resources
Each client instance is independent and assigned dedicated resources

Analytics

Service usage metrics
Yes
Metrics types
Typically, on the server level, CPU, storage and memory usage are monitored in real time. In addition, the number of active users, the amount of files in the database, number of files in processing queues, the filename of the currently processed file at all viewable in real time.
User activity (login, search, view, preview, add to process and more) is stored in an SQL database from which configurable reports can be created
Microsoft Azure cloud also has it's own metrics so you can monitor what effect our service has on your infrastructure.
Reporting types
  • API access
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

Supplier type
Reseller providing extra features and support
Organisation whose services are being resold
FotoWare and Microsoft

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Yes
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
Less than once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with CSA CCM v3.0
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
Data sanitisation process
Yes
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
There are a number of options. The first one is the simplest as the FotoWare DAM uses industry standard Adobe XMP metadata format which is readily readable by any XMP compatible DAM software. Alternatively, you can export metadata in SQL format or CSV if your new DAM solution is database driven.
Data export formats
  • CSV
  • Other
Other data export formats
  • Original media files (doc, ppt, jpg etc)
  • Adobe XMP
Data import formats
CSV

Data-in-transit protection

Data protection between buyer and supplier networks
Private network or public sector network
Data protection within supplier network
Legacy SSL and TLS (under version 1.2)

Availability and resilience

Guaranteed availability
This depends on what Microsoft Azure cloud service you will be running your FotoWare software on. As a general rule for a single instance of virtual machine you can expect 95% availability minimum.
More information can be found at https://azure.microsoft.com/en-gb/support/legal/sla/
Approach to resilience
Local and Geo redundancy options are available from Microsoft on the Azure Cloud service
Outage reporting
This is provided by Microsoft Azure Cloud services and is accessed from the portal dashboard and email alerts.

Identity and authentication

User authentication needed
Yes
User authentication
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password
Access restrictions in management interfaces and support channels
This is done using access control features for groups and individuals.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
User-defined
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
User-defined
How long system logs are stored for
User-defined

Standards and certifications

ISO/IEC 27001 certification
No
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Other security certifications
Yes
Any other security certifications
Cyber Essentials

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
  • CSA CCM version 3.0
  • ISO/IEC 27001
Information security policies and processes
This is determined by FotoWare and Microsoft

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
Determined by end user or client.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
This is performed by FotoWare and Microsoft and as a reseller we not involved in the vulnerability management process.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
This is managed by FotoWare and Microsoft.
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
This is managed by FotoWare and Microsoft.

Secure development

Approach to secure software development best practice
Conforms to a recognised standard, but self-assessed

Public sector networks

Connection to public sector networks
Yes
Connected networks
  • Public Services Network (PSN)
  • NHS Network (N3)

Pricing

Price
£20000 per instance per year
Discount for educational organisations
Yes
Free trial available
Yes
Description of free trial
A fully functional trial can be made in the Microsoft Azure Cloud for 30 days.
The trial is fully functional with a standard/basic configuration.
Link to free trial
https://azuremarketplace.microsoft.com/en-us/marketplace/apps/fw.digital-asset-management

Service documents

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