Training Administration Management System
The ES Training Administration System (TAS) is a market leader for organisations with multiple external customers, multiple suppliers and multiple training resources. It is the software engine for many Training Companies and Training Departments. Training Management System.
Training Administration Software
- Compliance, Training, Assessment,
- Manages Face to face learning,web based and blended programmes
- Customer and user login portals
- Onsite, off-site and rollout training management
- TNA and Level 3 evaluation analysis ensuring easy ROI calculaions
- Internal and 3rd party supplier catalogue integration
- Extended Enterprise, Staff, contractor and 3rd party delegate management
- Training eCommerce, WorldPay API, brokering, invoicing, training P&L
- Real time reporting, standard and build you own reports
- Resource management and scheduler
- Supports 70:20:10 learning model
- Enables commercial training management
- Full training centre or department management
- Significant administration reduction by automation of communication, notifications, simple reporting
- Enables better working practices, appropriate course fill rates.
- Reaches the right people with targets views, catalogues, communication
- Helps organisations meet regulatory requirements through Skill and assessment competencies
- Integrates your learning, eLearning, 3rd party learning
- Experienced integration with Finance, HR, CRM and ERP solutions
- Supports organisational targets through evaluation, ROI and performance features.
£15000 per licence per year
- Education pricing available
- Free trial available
Allocate Software Ltd
UK Health Sales
+44 (0)20 7355 5555
|Software add-on or extension||No|
|Cloud deployment model||
|Service constraints||Support Hours are between GMT 0900hrs and 1730hrs Monday Friday.|
|Email or online ticketing support||Email or online ticketing|
|Support response times||
Support response times
The Hosted Application Support Hours are between GMT 0900hrs and 1730hrs. Response Priority 1 Priority 2 Priority 3 The call will be addressed by support analyst within: 20 minutes 3 hours 24 hours Maximum target for provision of plan for resolution or circumvention 1 Day 3 Days As agreed Provision of Temporary Fix A.S.A.P. A.S.A.P. A.S.A.P. Provision of Permanent Fix A.S.A.P. A.S.A.P. A.S.A.P.
|User can manage status and priority of support tickets||No|
|Phone support availability||9 to 5 (UK time), Monday to Friday|
|Web chat support||No|
Enterprise Study provide one level of premium support to all customers. This entails email and phone support. Our support team have received a 97% Net Recommender score from customers for the last 3 years. In addition to email and phone support we offer online system help via videos, pdf content and FAQ's. A dedicated Account Manager with twice yearly face to face meetings working in line with agreed KPI's with our customers. During implementation you are assigned a dedicated implementation manager and named support representative.
Monthly live webinars are scheduled to allow customers a forum to chat and provide feedback as well as yearly face to face forums.
We build a collaborative relationship with customers and are proactive in our support and account management processes.
|Support available to third parties||Yes|
Onboarding and offboarding
Once contracts have been exchanged you will be introduced to your Implementation Manager.
They will guide you through the implementation process and will schedule regular calls in order to keep the implementation on track. The Implementation Manager will suggest the frequency of these calls based on the complexity of your implementation. It is essential that all parties engage with this communication. We have found that implementations that go over time or budget, or create dissatisfaction, are nearly always those where communication has been sporadic and not all the stakeholders have been involved in the process before go-live.
You will receive 3 full days of training for Administrators, held on your site.
You will be given access to user documentation and help guides.
Once your implementation is planned, we follow a tried and tested process to ensure you are supported throughout and beyond go-live. This is why our customers really love us. The process follows: Discover, Build, Verify, Rollout, Review.
|End-of-contract data extraction||
As we are ISO 9001 and 27001 accredited we follow a tried and tested process for customer decommissioning and subsequent data extraction. Prior to decommissioning notification will be sent to appropriate users (administrators) with a step by step process of anything they need to do or be aware of. We will send a copy of all the data in the same format as the Reporting Services Data Extract. This will be sent within 6 weeks of decommissioning.
The data is sent as an SQL database backup and can be sent via DVD or via the Internet, in all cases the data is encrypted.Three months after Decommission the remaining account data is deleted
Three months after Decommission the remaining account data is deleted.
At the end of the contract we would look to provide a rolling contract status, re-contract under current terms, or decommission following the previous process.
If a rolling contract or re-contract is not agreed we would follow the decommissioning process. There is no cost for this.
Using the service
|Web browser interface||Yes|
|Application to install||No|
|Designed for use on mobile devices||Yes|
|Differences between the mobile and desktop service||The solution is suitable for access via tablets or desktop. These functions include authorisation workflow and viewing tasks and notifications. Complex admin functions are recommended to be undertaken on a PC or laptop.|
|What users can and can't do using the API||
The REST API allows you to embed training course information into another website. The API allows for either a blue-sky, simplified booking or by directly deep linking into the cloud system and its UI.
The API is set up during implementation.
|API documentation formats|
|API sandbox or test environment||Yes|
|Description of customisation||
There are many customisable areas within the TMS.
Branding is customisable via support,
Invoicing and payment options (for ecommerce)
Administrators can customise:
Evaluations and evaluation settings
User settings, user levels.
Customer and external user portals
|Independence of resources||
For a standard shared service it comes down to continuous improvement, the right hosting environment and good up front design. Performance is monitored continuously using a comprehensive service called NewRelic (www.newrelic.com) and if that identifies any bottle necks we respond to them.
For those that want high levels of assurance we offer a different hosting solution where you can be the only tenant. The down side is that you lose the benefit of cost savings through sharing the hosting costs.
|Service usage metrics||Yes|
We provide data on the number of users accessing the system over a set period (annum).
Administrators can run their own reports on usage data. This includes how many users have accessed the system, how many have accessed elearning, how many have attended courses, how many have failed elearning, how many have cancelled/transferred learning dates, how many have never accessed the system. Compliance statistics, team and departmental statistics. There an many other usage reports available.
|Supplier type||Not a reseller|
|Staff security clearance||Staff screening not performed|
|Government security clearance||Up to Security Clearance (SC)|
|Knowledge of data storage and processing locations||Yes|
|Data storage and processing locations||United Kingdom|
|User control over data storage and processing locations||Yes|
|Datacentre security standards||Managed by a third party|
|Penetration testing frequency||At least every 6 months|
|Penetration testing approach||In-house|
|Protecting data at rest||Other|
|Other data at rest protection approach||Database backups are compressed and encrypted at source.|
|Data sanitisation process||Yes|
|Data sanitisation type||Deleted data can’t be directly accessed|
|Equipment disposal approach||A third-party destruction service|
Data importing and exporting
|Data export approach||
Standard report data is easily extracted from the system. Users can export their data via csv or excel formats for reports available on the system. Users can export their training records in the same manner.
The customer can choose whether to have a Reporting Service extract of all their data in SQL format to integrate with their BI tools. This extract would be set up in Implementation and run's daily.
|Data export formats||CSV|
|Data import formats||
|Other data import formats||
|Data protection between buyer and supplier networks||
|Other protection between networks||Private network - you can self host, but we're not on the public sector network.|
|Data protection within supplier network||
Availability and resilience
|Guaranteed availability||This is determined by the individual requirements of the client.|
|Approach to resilience||
We do this by taking a layered approach. Our hosting provider, Secura, provide the virtual servers (Using VMWare vSphere) and the DR for the applications on those servers. That, in turn, is housed in dual Virtus data centres which provide the physical, power and environmental support.
We look after our part, the application at the top level, and leave the rest to the experts.
|Outage reporting||Our support team report outages directly to clients. We monitor our services using a number of tools, notably NewRelic.|
Identity and authentication
|User authentication needed||Yes|
|User authentication||Username or password|
|Access restrictions in management interfaces and support channels||We use a role and permissions model.|
|Access restriction testing frequency||At least every 6 months|
|Management access authentication||Username or password|
Audit information for users
|Access to user activity audit information||Users have access to real-time audit information|
|How long user audit data is stored for||At least 12 months|
|Access to supplier activity audit information||Users have access to real-time audit information|
|How long supplier audit data is stored for||At least 12 months|
|How long system logs are stored for||At least 12 months|
Standards and certifications
|ISO/IEC 27001 certification||Yes|
|Who accredited the ISO/IEC 27001||Www.isoqsltd.com|
|ISO/IEC 27001 accreditation date||01/09/2016 - audited yearly thereafter|
|What the ISO/IEC 27001 doesn’t cover||All areas of our system and internal processes are covered by 27001|
|ISO 28000:2007 certification||No|
|CSA STAR certification||No|
|Other security certifications||Yes|
|Any other security certifications||
|Named board-level person responsible for service security||Yes|
|Security governance certified||Yes|
|Security governance standards||ISO/IEC 27001|
|Information security policies and processes||
We use the ISO 27001 framework for this (merged with ISO9001).
To ensure our policies are followed all employees undertake refresher training on the policies on a yearly or twice yearly basis. Access to certain systems are not enabled unless policies are read and confirmed as understood. We audit our processes every 6 months.
|Configuration and change management standard||Supplier-defined controls|
|Configuration and change management approach||
We use Microsoft Team Foundation Services for our version control and its integrated ticketing.
The deployment process is staged with automated unit testing and integration testing, together with some manual testing and integration steps.
|Vulnerability management type||Supplier-defined controls|
|Vulnerability management approach||We have these defined in our ISO 9001 processes during the design and development and ISO 27001 feeds back into ISO 9001 and manages the defects.|
|Protective monitoring type||Supplier-defined controls|
|Protective monitoring approach||We have detailed error monitoring and this trips whenever a black hat attempts to fuzz the system or they probe for known vulnerabilities in other platforms (eg high levels of 404). NewRelic is also monitoring this. Between that and other controls we are able to detect, assess and respond quickly.|
|Incident management type||Supplier-defined controls|
|Incident management approach||We have processes in ISO 27001 and ISO 9001.|
|Approach to secure software development best practice||Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)|
Public sector networks
|Connection to public sector networks||No|
|Price||£15000 per licence per year|
|Discount for educational organisations||Yes|
|Free trial available||Yes|
|Description of free trial||A "sandbox" version of the system is available to prospective clients for a month during the buying process. Buyers have access to all areas of the system. Items not included could include, but is not limited to, bespoke email templates, bespoke reports, connectors to 3rd party software.|