Beyond Privacy Limited

GDPR (Privacy Regulation) Compliance Software

Smart Privacy (cloud platform) software supporting GDPR and Data Protection Act compliance.

Automates Privacy Impact Assessments (DPIAs), Departmental Audits, Supplier Audits, Data Inventory, Data Subject Rights, FOI and EIR requests, privacy notices, contracts, consent management and security breach response.

Expert privacy knowledge built into questionnaires and workflow (customisable)

Features

  • Conduct audits, generate reports and manage privacy risk
  • Automate DPIAs (Data Privacy Impact Assessment)
  • Manage data subject rights, FOIA/EIRs requests and privacy notices
  • Quickly assess and act on security breaches
  • Manage Data Processors and contract terms
  • Comply with record keeping requirements of the GDPR
  • Record legal basis for processing and consent
  • Expert privacy knowledge built into surveys and customizable questionnaires
  • Check against Information Commissioner compliance checklists
  • Report generation for detailed management reporting

Benefits

  • Automates record keeping elements of privacy compliance
  • Automates data privacy processes and procedures
  • Provides expert privacy knowledge to support privacy teams
  • Allows for detail reporting on trends and performance
  • Stores a complete audit trail of compliance
  • Secure storage for compliance documentation
  • Training for staff built in
  • Built in process documents
  • Customizable to department policy and procedures
  • Allows self-service for departments conducting PIAs etc

Pricing

£1500 per licence

  • Education pricing available
  • Free trial available

Service documents

G-Cloud 10

127765865226072

Beyond Privacy Limited

Jacqueline Gazey

08009883103

Admin@privacypartnership.com

Service scope

Service scope
Software add-on or extension No
Cloud deployment model Hybrid cloud
Service constraints No
System requirements
  • Threat Detection, Incident Response, and Compliance software
  • Cloud provider (e.g AWS, Azure, Google Cloud, CloudFoundry etc etc)
  • On Premise

User support

User support
Email or online ticketing support Email or online ticketing
Support response times Within 12 hours 24/7
User can manage status and priority of support tickets No
Phone support Yes
Phone support availability 9 to 5 (UK time), 7 days a week
Web chat support No
Onsite support Yes, at extra cost
Support levels 24/7 Customer service support
Technical support in working hours
Support available to third parties No

Onboarding and offboarding

Onboarding and offboarding
Getting started Training is provided customer success consultants through onsite training and this can be supplemented by online training material and user documentation
Service documentation Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction We can export the data as plain text/CSV/XML that will be easily manipulated to your destination system
End-of-contract process An agreed cost of exporting data based on Volume

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install No
Designed for use on mobile devices Yes
Differences between the mobile and desktop service Mobile responsive
Accessibility standards WCAG 2.0 AA or EN 301 549
Accessibility testing Tested against Google Accessibility tool
Aria validator
API Yes
What users can and can't do using the API We provide access to customer data through an REST API with security keys
API documentation Yes
API documentation formats Open API (also known as Swagger)
API sandbox or test environment Yes
Customisation available Yes
Description of customisation Through configuration you can do :-
Emails Templates
Reports + Dashboard
Process and Policies
User Access and Accounts and permissions

Scaling

Scaling
Independence of resources Dedicated team for public sector clients. Resource can be quickly scaled to meet demand.

Analytics

Analytics
Service usage metrics Yes
Metrics types Login in
Data storage/Usage
Assessment /Compliance Activity
Reporting types
  • API access
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

Resellers
Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Other security clearance
Government security clearance Up to Security Clearance (SC)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations Yes
Datacentre security standards Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency At least every 6 months
Penetration testing approach Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with CSA CCM v3.0
  • Encryption of all physical media
Data sanitisation process No
Equipment disposal approach Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data importing and exporting
Data export approach We allow CSV/Excel/pdf export from the application authorised user
Data export formats
  • CSV
  • ODF
  • Other
Other data export formats Docx
Data import formats
  • CSV
  • ODF

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks TLS (version 1.2 or above)
Data protection within supplier network Other
Other protection within supplier network We will deploy into whatever network is required

Availability and resilience

Availability and resilience
Guaranteed availability We guarantee availability dependent on the underlying platform the organisation chooses to run the software e.g AWS or Azure

We fix severity 1 bugs 24 hours - any other bugs with with our agreed SLA timeframe
Approach to resilience Available on request
Outage reporting Email alerts
performance platform ( on the roadmap for 2018)

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
Access restrictions in management interfaces and support channels Access to management and support channels are firewalled to restrict to IP ranges and geo-locations for our support team and 2FA for management interfaces and support channels
Access restriction testing frequency At least every 6 months
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)

Audit information for users

Audit information for users
Access to user activity audit information Users have access to real-time audit information
How long user audit data is stored for User-defined
Access to supplier activity audit information Users have access to real-time audit information
How long supplier audit data is stored for User-defined
How long system logs are stored for User-defined

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications No

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified Yes
Security governance standards Other
Other security governance standards Cyber Essentials Plus
Information security policies and processes We provide a software as a service platform and we ensure that rigorous security policies are followed based for best practice and industry standards for hosted services

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach We use Center for Internet Security Benchmarks / Checklist to ensure our docker and installed software conforms to best practice.

Also we follow CVE-Database alerts and patch immediately

We rely on the underlying platform supplier e.g Azure/AWS to follow CVE alerts and patch

As we provide software as a service that sit on underlying platforms e.g AWS/Azure or on premise
Vulnerability management type Supplier-defined controls
Vulnerability management approach Independent and regular penetration tests

We get information from https://nvd.nist.gov/ and patch accordingly.

We patch immediately
Protective monitoring type Supplier-defined controls
Protective monitoring approach We use Intrusion and Detection subsystems e.g AlienVault

We assess the threat level and respond accordingly

We have real-time monitoring and robust SLA 's depending on customer needs and requirements
Incident management type Supplier-defined controls
Incident management approach We have electronic logging through SalesForce ServiceCloud and telephone

The user can self service and the track the incidence

Secure development

Secure development
Approach to secure software development best practice Conforms to a recognised standard, but self-assessed

Public sector networks

Public sector networks
Connection to public sector networks No

Pricing

Pricing
Price £1500 per licence
Discount for educational organisations Yes
Free trial available Yes
Description of free trial We provide full access and capability for evaluation for 30 days and we support you online during the process.

Documents

Documents
Pricing document View uploaded document
Skills Framework for the Information Age rate card View uploaded document
Service definition document View uploaded document
Terms and conditions document View uploaded document
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