Blackthorn GRC Limited

Audit Case Management

No matter what is being audited, transparency, collaboration and remediation are key. This tool will highlight audit status and compliance weaknesses, manage task allocation and escalation, and give on-demand reporting via an integrated market-leading partnership platform. Compliance can be made easy when the experience is engaging. UK hosted to IL2/OFFICIAL.

Features

  • Perform internal audits and controls assessments (defined or bespoke)
  • Task management, alerting and tracking
  • Capture, manage and organise internal audits in a formalised way
  • Create and implement plans to resolve audit or controls failures
  • Full audit trail of all actions performed
  • Review and approve audits for audit and compliance control programs
  • Comprehensive reporting
  • Forms (e-forms) and surveys to capture audit and control information
  • Edit, Drag & Drop Configuration Capability

Benefits

  • Clean, intuitive user interface reducing the training burden for users
  • Scalable without the loss of operating speed
  • 24/7 access to your case information so you're always informed
  • Saves time managing cases with workflows, tasks, alerting and assignment
  • View stored information all in one place for increased visibility
  • Wide range of supported platforms e.g. mobile, tablet, desktop
  • Secure case management across all your teams and individuals
  • Fast service delivery with defined SLA's provided directly from Blackthorn
  • Easy to configure reports, automated dashboards and management information
  • Integrity of information and better governance for your organisation

Pricing

£45 to £65 per licence

  • Free trial available

Service documents

G-Cloud 9

120588127115842

Blackthorn GRC Limited

Nigel Adcock

02081237989

nigel.adcock@blackthorn.com

Service scope

Service scope
Software add-on or extension No
Cloud deployment model Private cloud
Service constraints This service is hosted in an IL0-2 environment with the main data centre and DR data centre based in the UK. It assumes your IT network infrastructure has a connection to the Public Sector Network (PSN-A) and your firewalls can be configured to allow traffic to and from our data centres.

An SSL certificate is required, which will need to be requested by your IT department, to ensure encryption of data in transit.
System requirements
  • Browser (minimum Windows 7, IE8 or chrome)
  • Suggested 1Mbps per concurrent user onto the PSN
  • SSL Certificate

User support

User support
Email or online ticketing support Email or online ticketing
Support response times Support response times are dependent on the severity of the reported issue. Email and online ticketing is continuously monitored and reported issues triaged on receipt.
Times:
- Issues with a critical business impact - 30 minutes;
- Issues with significant business impact - 4 hours;
- Issues with Minor Business Impact - 1 working day;
- Issues with no discernable impact - 3 working days.

SLA response times are different outside of normal office hours of 9am to 5pm. Details of out of hours support response times are provided in Product Description Documents.
User can manage status and priority of support tickets No
Phone support Yes
Phone support availability 24 hours, 7 days a week
Web chat support No
Onsite support Yes, at extra cost
Support levels Our Silver support level offers our clients access to support 9am -5pm.
The cost of Silver Support varies according to user numbers and starts from £498 a month.
For clients who need on call 24/7 support, we do offer a Gold level support package for P1 (business critical) and P2 (business significant) support issues. This provides direct access to technical support engineers as and when need and enables maintenance windows out-of-hours.
The cost of Gold Support varies according to user numbers and starts from £6,498 a month.
Further details can be found in the Service Definition and Pricing Guide documentation.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started Self-service, on-line training is provided as standard. Users are provided with a URL, (to the application), training account ID and temporary password. The URL is set to point to a dedicated training system, that has been pre-configured for training purposes.
Training material is provided to guide participants.
Classroom training, either using generic materials or bespoke packages developed in partnership with the customer, is available at additional cost.
Service documentation Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction Users are able to export the underlying database in CSV format. Information can be selectively extracted using Blackthorn's reporting functionality and user configurable filters. Additionally, a backup of the application database (MS SQL) is supplied in an unencrypted format.
End-of-contract process A backup of the MS SQL Database will be provided as part of off-boarding and at no additional cost.
Should you require assistance to migrate the database content to a new application or platform, we will be pleased to assist. Such assistance, available under Lot 3 is at additional cost.
Servers used to deliver the retiring service (production, development, test, acceptance etc.) will be securely wiped and repurposed.
Any legacy backups not retained by the customer will be identified and securely wiped.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 8
  • Internet Explorer 9
  • Internet Explorer 10+
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install No
Designed for use on mobile devices Yes
Differences between the mobile and desktop service At present we have only a single web application which is designed to work on devices with a permanent network connection. The web application will not work off-line.

We do have a IOS application in development, offering reduced functionality but the ability to work off-line. Please speak with us for further information.
Accessibility standards None or don’t know
Description of accessibility The application has been developed with the intention of conforming to W3C standards. The application is accessed via a Web page and therefore accessibility features provided by the Windows operating system (such as speech-to-text, font-size, and zoom) are fully operable.

User accounts can be personalised to aid any impairments. One exception is display timeouts. These are set at 'service' level and therefore apply to all users generally. The challenge is striking an appropriate balance between convenience, accessibility and security.

If requested, as with any such need, we will gladly assist to enable users to work as efficiently as any other.
Accessibility testing We frequently receive feedback from clients employing staff with assistive needs. We focus our energies on supporting supporting users with specific needs, through the adaption, configuration and bespoking of the application rather than trying to ensure the application meets every possible need.
API Yes
What users can and can't do using the API We have a number of API services for consumption by third party applications.
Where Blackthorn functions are supported by an API service, the functions behave and operate as if a user was logged directly onto the application.
API requests must be serviced by a standard user account (not system account) so that there is an auditable history of all actions invoked remotely. The user account can be dedicated to API requests, or an actual user's account can be used. In both cases, the account must be marked for API usage and a separate application key is required.
API documentation Yes
API documentation formats PDF
API sandbox or test environment Yes
Customisation available Yes
Description of customisation The application has a flexible user interface that allows terminology, workflow, taxonomies, form layouts, surveys, team structures etc. to be tailored to an organisation's individual needs..
A general user account, with appropriate account permissions, can configure dashboards, exports, mail merge reports, surveys etc. using an intuitive, filter based interface.
An administration account, with appropriate account permissions, can configure via the interface workflow, users, teams, taxonomies, forms layouts, emails etc. again via dedicated customisation interfaces.

Scaling

Scaling
Independence of resources Due to the type of service (IL0-2) the hosting is dedicated with fixed, pre-defined allocation of platform resources. This eliminates the possibility of memory bursts and contention by other parties.
Application servers are monitored and alerts automatically sent (to us) when a threshold is breached.
During our frequent service and maintenance reviews we assess performance to see if further resource should be allocated based on projections.
Additionally, the underlying architecture of the service is fully scalable allowing additional hardware (application servers) to be brought online if and when required.

Analytics

Analytics
Service usage metrics Yes
Metrics types Service metrics are providing covering: service availability, memory usage, peek bandwidth demand.

Service responsiveness can also be measured but requires a suitable host machine on which to run the monitoring software. Ideally, this machine needs to be on the customer's network.
Reporting types
  • Regular reports
  • Reports on request

Resellers

Resellers
Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Conforms to BS7858:2012
Government security clearance Up to Security Clearance (SC)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations United Kingdom
User control over data storage and processing locations Yes
Datacentre security standards Managed by a third party
Penetration testing frequency At least once a year
Penetration testing approach ‘IT Health Check’ performed by a CHECK service provider
Protecting data at rest Physical access control, complying with another standard
Data sanitisation process Yes
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data importing and exporting
Data export approach Facilities provided as standard to export data to CSV files.
Filters can be applied to the database to narrow down the data-sets exported at any given time.
Data export formats CSV
Data import formats
  • CSV
  • Other
Other data import formats Email (requires mapping)

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks
  • Private network or public sector network
  • TLS (version 1.2 or above)
Data protection within supplier network Other
Other protection within supplier network Uses networks guaranteed as secure by Government.

Availability and resilience

Availability and resilience
Guaranteed availability We have SLA's defining targets for initial analysis time and resolution time. The targets are a function of the severity of the incident and therefore vary. Only normal working hours count towards the measurement of response times. For example, if an incident was reported one day and not resolved until the next, the over-night non-working hours would not count in the determination of actual response times.
Response times targets for initial analysis and resolution are provided below for different priorities of incident: Priority 1, 30 minutes and 5 hours respectively: Priority 2, 4 working hours and 8 working hours respectively; Priority 3, 1 working day and 3 working days respectively;
Priority 4, 3 working days and 5 working days respectively.

Should we fail to meet these targets for an incident or KPI 3 or more times and customers are awarded service credits:

3 breaches of targets = 1% service credit, 4-5 breaches = 2%, 6-7 breaches = 3%, 8-9 breaches = 4%, 10+ breaches = 5% service credit.

We are also able to provide 24x7 support, fully details are in the accompanying product description documents.
Approach to resilience Our application runs in a virtualized cloud environment. If a virtualised server fails, such as a web server, other web servers within the virtualisd environment will take up the load, until a new instance of the failed server can be brought back on line (minutes).
If the primary data centre is lost, real-time data replication to the DR data centre ensure continuity of service with short Recovery Point Times. The DR facility is normally passive and has a Recovery Time Objective (RTO) of less that 4 hours. Within this recovery time, a fully operational mirror of the Production service can be up and running.
Our enhanced offering comprises of multiple production web servers, so in the event one fails, the other can continue. Obviously there are TMGs and IPS units. There is also a DR site which can be used for fail over.
Outage reporting We have monitoring services installed on servers within the Data Centre but outside the main production environment. These monitoring service call API's with the application to determine its health. If the application is non-responsive, the monitor alerts us by email. Our service desk email is continuously monitored by support staff (mostly 24 x 7) to ensure outages are detected soonest and an appropriate recovery plan is executed.

The hosting provider also has monitoring software with realtime dashboards, copies of which are made available during each monthly service review meeting.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication
  • 2-factor authentication
  • Limited access network (for example PSN)
  • Username or password
  • Other
Other user authentication This service is provided over the PSN. Certain areas of the product can be made authentication free (such as surveys and alerts).
Access restrictions in management interfaces and support channels Support is offer not over the PSN, but via a VPN tunnel with client certificates and a number of jump boxes which allows access to a separate Virtual Network on which the VM's sit.

All internal and external firewalls are limited to only those ports and IP addresses that are required.
Access restriction testing frequency At least once a year
Management access authentication Public key authentication (including by TLS client certificate)

Audit information for users

Audit information for users
Access to user activity audit information Users have access to real-time audit information
How long user audit data is stored for At least 12 months
Access to supplier activity audit information Users have access to real-time audit information
How long supplier audit data is stored for At least 12 months
How long system logs are stored for At least 12 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security accreditations Yes
Any other security accreditations
  • Accredited to HMG Information Assurance Standard 1
  • Cyber Essentials +

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance accreditation Yes
Security governance standards Other
Other security governance standards HMG Information Assurance Standard 1
Information security policies and processes Bespoke Security Operating Procedures developed to support security accreditation of the service and approved for use by a Government Security Accreditor.
Hosting infrastructure Pan-Government accredited.

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach We normally adopt the Change Management Process of the organisation owning the data, to ensure that our changement management processes align fully with those of the customer. We do not make changes to the service without the prior approval of the customer's Change Approval Board.

Change and configuration management is managed using industry standard, cloud based tools supported by procedures identifying gate keeps and associated controls.

Our Software Development Life-cycle includes post implementation reviews which are conducted by engineers familiar with OWASP guidance of security web coding practices. All coding is assessed for impact and regularly penetration tested for vulnerabilities.
Vulnerability management type Undisclosed
Vulnerability management approach Threat assessment are carried out at least annually to support the annual security testing of the application. Government websites and industry associations are used to maintain awareness of the changing threat landscape, especially in respect of cyber threats. The threat assessment results are used to inform the scope of the annual security testing.

Operating system patches are installed by our Cloud Hosting Partner, a month is areas to avoid any zero-day issues. the process followed meets Pan-government accreditation requirements.
Protective monitoring type Supplier-defined controls
Protective monitoring approach The cloud hosting environment incorporates a Threat Management Gateway and Intrusion Protection monitoring. Protective monitoring (aligned to GPG 13 - DETER) is implemented at Data Centre hypervisor level.

The Hosting provider's Service Desk or NOC operations will acknowledge incidents and advise on the tests and actions required to mitigate the incident, consulting as necessary with other IT representatives and/or 3rd parties. If unable to resolve,the incident will be escalated to the team leader of either the the NOC operations or Host provider's Service Desk Team.
Escalation to Priority 1 incidents within 30 minutes; priority 2, 3 hours.
Incident management type Supplier-defined controls
Incident management approach We use and instance of the Blackthorn Case Management Tool to monitor and track incidents. Each type of incident has its own pre-prescribed workflow for incident management.

Incidents can be raised through our web portal, emailing our support desk, or by calling our support desk phone number.

A management report is provided each month with figures indicating how we have performed against our SLA.

Secure development

Secure development
Approach to secure software development best practice Supplier-defined process

Public sector networks

Public sector networks
Connection to public sector networks Yes
Connected networks Public Services Network (PSN)

Pricing

Pricing
Price £45 to £65 per licence
Discount for educational organisations No
Free trial available Yes
Description of free trial This environment is hosted in a commercial datacenter and so should not be used to hold confidential/PM information. We do not guarantee the availability of the system and may be brought down at any time.

It includes the full functionality that the production system will have.

Documents

Documents
Pricing document View uploaded document
Skills Framework for the Information Age rate card View uploaded document
Service definition document View uploaded document
Terms and conditions document View uploaded document
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