Affinitext (UK) Limited

PFI Deal Books / Project Bibles in Intelligent Document Format

Deal Books / Project Bibles transformed into an online intelligent document format ('IDF'), enabling quick comprehension of a document suite or suites, with 100% pop-up definitions and 100% pinpoint hyperlinking of paragraphs and any other links within and between documents; combined with powerful search, knowledge sharing and task management modules

Features

  • Intelligent Document Format ('IDF')
  • Pop-up definitions of all the defined terms in document
  • Pin-point clause-to-clause navigation
  • Contracts always fully up-to-date on screen
  • Secure hosted libraries with portfolios of projects
  • Transformational ability to identify contractual obligations
  • Interactive, auditable contractual compliance at the relevant clause
  • Capture and share knowledge (personal knowledge = corporate knowledge)
  • 5* Transparency
  • Best practice collaboration (ISO 44001)

Benefits

  • Unparalleled improvements in contract performance and outcomes
  • Reduce Risk / Maximise Opportunity
  • Drive Efficiency / Save Cost
  • Ensure auditable compliance
  • Capture and share knowledge (Personal Knowledge = Corporate Knowledge)
  • Engage proactively and seamlessly with stakeholders
  • 5* Transparency
  • Extremely Powerful extraction and management of 000's of contractual promises
  • Transforming contract management (Find, understand & manage: FAST!)
  • Walking the talk in collaboration

Pricing

£4000 per unit per year

  • Free trial available

Service documents

Framework

G-Cloud 11

Service ID

1 0 7 4 1 9 7 7 6 1 6 2 3 5 2

Contact

Affinitext (UK) Limited

Graham Thomson

+44 (0) 2036674866

graham.thomson@affinitext.com

Service scope

Software add-on or extension
No
Cloud deployment model
Private cloud
Service constraints
Nil
System requirements
Using vendor (e.g. Microsoft) supported browser versions

User support

Email or online ticketing support
Email or online ticketing
Support response times
15 minutes
User can manage status and priority of support tickets
No
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
Web chat
Web chat support availability
24 hours, 7 days a week
Web chat support accessibility standard
WCAG 2.1 A
Web chat accessibility testing
- Description of accessibility: The webpages are nearly always text pages only, and meet most of the principles of WCAG 2.1A. For non-text pages, we do not provide braille, speech, symbols or simpler language .

- Accessibility testing: Our developers and QA teams are responsible for appropriate interface testing to ensure that we satisfy the principles of WCAG 2.1A which are relevant to the published text pages.
Onsite support
Onsite support
Support levels
Service Desk, Email, Phone and On-site support.
Support available 24/7.
Standard support response time is 15 mins.
Incident escalation process is available.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
An on-boarding process is provided to ensure customers are able to get up and running promptly
Service documentation
Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction
A data download can be provided, which gives the customer copies of all documents provided to Affinitext, in the format in which they were provided, and all Tasks and Notes can be exported as .csv or .xls files
End-of-contract process
At the end of the contract, user access is terminated. The only cost at end of contract is the cost of a data download dump, if the customer desires this.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
The service scales to size on mobile devices
Service interface
No
API
No
Customisation available
No

Scaling

Independence of resources
Sufficient capacity is built into the service for a multitude of users to be accessing the service without impacting performance for other users. The system design allows rapid expansion of capacity as required.

Analytics

Service usage metrics
Yes
Metrics types
Reports include various collations and filtered reports of logins, substantive hits, searches, defined terms and clause link hits, etc.
Reporting types
Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
No
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
Physical access control, complying with SSAE-16 / ISAE 3402
Data sanitisation process
Yes
Data sanitisation type
Explicit overwriting of storage before reallocation
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Depending on the data being exported, users can export data via downloading the original documents provided to Affinitext, or by exporting the HTML version into PDF or MS Word. Tasks, Notes, Searches and Analysis Tracks can be exported to .csv or .xls
Data export formats
  • CSV
  • Other
Other data export formats
  • XLS
  • PDF
Data import formats
  • CSV
  • ODF

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
IPsec or TLS VPN gateway

Availability and resilience

Guaranteed availability
98% guaranteed uptime outside of planned improvements / upgrades. Users are compensated via damages if guaranteed levels are not achieved.
Approach to resilience
Available on request
Outage reporting
1. News alerts via user dashboard.
2. Emails

Identity and authentication

User authentication needed
Yes
User authentication
  • 2-factor authentication
  • Username or password
Access restrictions in management interfaces and support channels
We restrict access with role based permission system.
Access restriction testing frequency
At least every 6 months
Management access authentication
2-factor authentication

Audit information for users

Access to user activity audit information
Users contact the support team to get audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
BSI
ISO/IEC 27001 accreditation date
31/05/2017
What the ISO/IEC 27001 doesn’t cover
Nil
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Other security certifications
Yes
Any other security certifications
  • Ministry of Defence accreditation to OFFICIAL SENSITIVE
  • Cyber Essentials
  • Cyber Essentials Plus

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
  • ISO/IEC 27001
  • Other
Other security governance standards
Ministry of Defence accredited to "OFFICIAL SENSITIVE", Cyber Essentials and Cyber Essentials Plus.
Information security policies and processes
We follow ISO 27001 security policies and processes, reporting via Country Heads, CDO and CTO to the ISMS Officer, ISMS Steering Committee and to the CEO.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
Change management is carried out in accordance with the A03 IT Procedures for change management as part of our ISO 27001 processes and procedures
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
An identification and escalation process deals with the assessment of potential threats to the Service. Depending on severity, patches are rapidly deployed. For normal lower level threats, patches are included in the regular 6 weekly sprints. Information on potential threats come via a number of structured internal and external sources and reviews.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
We continually monitor the service for attack, misuse and malfunction. We respond via our ISO 27001 processes and procedures, which both deal with the attack or malfunction, and communicate as appropriate throughout the company and externally to users.
Incident management type
Supplier-defined controls
Incident management approach
We follow our ISO 27001 processes and procedures for Incident Management. Incidents are reported into a incident management system, and reports are monitored regularly by management. A root cause analysis is performed for all incidents and form part of the continual improvement process.

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
No

Pricing

Price
£4000 per unit per year
Discount for educational organisations
No
Free trial available
Yes
Description of free trial
Access is provided to a demonstration library or small customer library.
Training is provided.
Access is provided for 2 months.

Service documents

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