Ministry of Defence

DInfoCom/0072 - Provision of DLMC Service and Technical Architecture Design copy

Incomplete applications

4
Incomplete applications
2 SME, 2 large

Completed applications

5
Completed applications
2 SME, 3 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 10 June 2019
Deadline for asking questions Monday 17 June 2019 at 11:59pm GMT
Closing date for applications Monday 24 June 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Delivery partner to provide a small, focused team to validate the DLMC Service Design and Solution Architecture within the context of operating live services and provide the evidence to inform a Business Case seeking approval for the development phase.
COPY OF STATEMENT OF REQUIREMENT CAN BE OBTAINED FROM TONI.PRINCE177@MOD.GOV.UK
Latest start date Monday 5 August 2019
Expected contract length 5 Months with up to 3 Months Option Period
Location South East England
Organisation the work is for Ministry of Defence
Budget range

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done DLMC is a pan-Defence digital transformation programme to deliver a modern, integrated learning and management capability to supersede two legacy systems: TAFMIS and DLE.

Work to in-house TAFMIS and DLE to the MOD from industry is now complete, which gives us full access to the knowledge of the people that run them, and the people that support the business to operate them.

The programme now needs to validate the DLMC Digital Service Design and Solution Architecture within the context of operating live services and provide the evidence to inform a Business Case for the development phase
Problem to be solved 1. Technical architecture design, specifically application and data architectures.
2. Transition architecture definitions (business, application, data and technology) building from legacy systems.
3. Generate and analyse options for digital services development by validating the Service Design and delivery options in line with GDS standards.
4. Identify time, cost, quality information for all options ensuring confidence in achievability of the recommended option.
5. Produce an actionable development plan/roadmap for the recommended option and supporting evidence, working with the Programme to determine an agile assurance approach.
6. Business Architecture design and development. Understand Defence training systems landscape and dependencies on related Projects/Programmes.
Who the users are and what they need to do a. The main users of the system are training schools in the MoD to manage the training.
b. A central group that is responsible for creating the courses and reporting on the training for MIS purposes.
c. Instructors who use the system to view course schedules, activities and allocations.
d. Trainees who use interact with the systems.
Early market engagement
Any work that’s already been done The DLMC Programme conducted a Discovery/Alpha phase in 2018 which provided a High-Level Solution Design and a summary of DLMC’s digital services.

The Programme now has access to its legacy systems and the people that operate them.

These outputs need to be validated within the context of operating TAFMIS and DLE to enable Defence to gain approval to move away from these legacy systems.
Existing team The selected Partner will be working with MOD Crown Servants and independent contractors that are already working on the programme, and delivering live services in both Andover and Corsham.
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place The work will be based predominately in Andover however frequent travel to Corsham will be required. Travel to centres of training provision and other sites on the UK Defence estate may also be required. Expenses are to be in accordance with MOD Statement of Business Travel Guide, Fuel costs will not be granted for travel between home and Andover.
Working arrangements 1) Partner team to work on site in Andover (and occasionally in Corsham) on MODNet for a minimum of four days per week (Monday to Thursday).

2) There will be a requirement for working at remote MOD sites.

3) The Partner will need to work closely alongside existing teams in Army HQ and ISS as well as external stakeholders (i.e. ISS and MOD Scrutiny, GDS, the user community) to deliver the required outputs.
Security clearance SC clearance is required for all resources representing or provide by the supplier.

The Authority will not sponsor SC or DV clearance. Clearances must be in place from the start of any contract and remain valid for the duration.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions DEFCON 5J (Edn 18/11/16) Unique Identifiers, DEFCON 76 (Edn 12/06) Contractors on site, DEFCON 129J (Edn 18/11/16) Electronic business Delivery Form, DEFCON 513 (Edn 11/16) Value Added Tax, DEFCON 516 (Edn 04/12) Equality, DEFCON 518 (Edn 02/17) Transfer, DEFCON 531 (Edn 11/14) Disclosure of Information, DEFCON 534 (Edn 06/17) Subcontracting/Prompt Payment, DEFCON 537 (Edn 06/02) Rights of Third Parties, DEFCON 550 (Edn 02/14) Child Labour/Employment Law, DEFCON 566 (Edn 12/18) Change of control of contractor, DEFCON 642 (Edn 06/14) Progress meetings, DEFCON 658 (Edn 10/17) Cyber (if over Not Applicable), DEFCON 694 (Edn 07/18) Accounting for Property of the Authority

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Demonstrate experience of applying the Technology Code of Practice & Digital Service Standards to pass Digital Services Assessments; provide experienced/qualified personnel to support Agile Discovery and Alpha work. (20)
  • Demonstrate experience of ISS and MOD approvals processes including providing evidence to support Business Case approval, working with Scrutiny and Assurance communities. (20
  • Demonstrate experience of GDS Digital Service Assessments. (10)
  • Demonstrate experience of successfully planning and architecting, a digital solution. (10)
  • Demonstrate experience of delivering training and learning solutions, including planning, transformation and integration. (10)
  • Demonstrate experience of planning successful data and application strategy/approaches from legacy to new solution (10)
  • Demonstrate the ability to assess: benefits, drawbacks and implications of different technology strategies (e.g. re-use solutions, COTS, build and development of other open-source/bespoke solutions). (10)
  • Demonstrate the ability to assess: benefits, drawbacks and implications of different commercial routes to market to procure IT products and services, in line with the Technology Code of Practice. (10)
  • For all questions 1 - 8 please provide the last 3 years evidence with timelines detailed.
Nice-to-have skills and experience Experience of delivering digital transformation projects in government (10 points)

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Provide a high level plan to your approach, provide an understanding of workpackage/sprint content to ensure the quality of outcomes and aretefacts produced (20 points)
  • Provide core team structure and CVs of team members who could be part of the service (25 points)
  • Explain how you plan to mobilise the team quickly and retain key resources for the duration of the contract (15 points)
  • Evidence your ability to flex up and down resources to meet the demand of the project during different phases, whilst ensuring quality and consistency (15 points)
  • Evidence your commitment to quality of the deliverables, outcomes and experience of the resources, and rapid remediation/replacement if an issue occurs (10 points)
  • Identify the risks and dependencies associated with this requirement and potential mitigation (10 points)
  • Provide two referenceable client-focused case studies where your company have provided the desired service capability.
Cultural fit criteria
  • Experience of working, collaborating and delivering as an Agile Team (through Discovery/Alpha) (25)
  • Evidence of flexible, “can-do” collaborative attitude and ways of working, working across a range of disparate stakeholder groups to ensure successful outcomes on behalf of the Authority. (25)
  • Evidence of a willingness to take ownership of problems and issues at their own initiative to ensure a successful outcome. (25)
  • Evidence of working with clients with different levels of technical expertise. (25)
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Is there an anticipated budget range for this project? Funding for this requirement has yet to be approved (approval date expected to be no later than 26/06/19). The Authority is not in a position to divulge the budget range, this is in order to achieve VfM.
2. Can you please confirm that the final question in the Essential Skills and Experience does not require a full 100-word answer? Please be informed that Q9 is additional information to Q1-8 as we were unable to include the "specific dates required" due to word counts. to clarify, please ensure you include specific start/finish dates to your answers to Q1-8 for each question.
3. Please can you advise the expected budget / value of this opportunity? Please see response to Q1.
4. For Essential Criteria 9 (“For all questions 1 – 8 please provide the last 3 years evidence with timelines detailed.”) we assume that we are only required to provide the start/finish timescales in order to evidence that the example used in Q1-8 is within the last three years. Please confirm that our assessment is correct or if you require additional information. Please see response to Q2.
5. Please can you provide indication of the timelines for the next phase(s) of the procurement, in particular your expected timescales for submission of proposals It is anticipated that:
- The EOI stage will be evaluated by no later than 26 Jun 19,
- Successful (with Tender Docs) /unsuccessful Letters to be issued 27 Jun 19,
- Tender response due 09 Jul 19 - 1130hrs,
- Contract Award 16 Jul 19
- Contract Start 29 Jul 19 for a period of 5 Months

Please note, the dates detailed above are anticipated only at this stage and may be subject to change.