SIB Ltd plus a number of departments and public bodies

Pathfinder projects - digitisation, system and process improvement and integration

8
Incomplete applications
7 SME, 1 large
7
Completed applications
5 SME, 2 large
Published Monday 6 May 2019
Deadline for asking questions Monday 13 May 2019 at 11:59pm GMT
Closing date for applications Monday 20 May 2019 at 11:59pm GMT

Overview

Specialist role Business analyst
Summary of the work Under the Executive's Asset Management Strategy 2013 the Asset Management Unit (AMU) housed within SIB Ltd has been tasked with promoting effective asset management processes that unlock value. In 2019-21 the AMU will work to progress system based solutions and develop new digital and data driven processes that unlock value.
Latest start date Monday 27 May 2019
Expected contract length Up to 2 years (work will be assigned in small packages)
Location Northern Ireland
Organisation the work is for SIB Ltd plus a number of departments and public bodies
Maximum day rate £825 per day

About the work

Early market engagement Not Applicable
Who the specialist will work with The specialist will work with (at minimum) staff from:

- The Asset Management Unit (AMU) housed within SIB Ltd
- Ordnance Survey Northern Ireland (OSNI)
- Land & Property Services (LPS)
- Department of Finance (DoF)
- Enterprise Shared Services (ESS)
- Other departments and public bodies
What the specialist will work on A series of inter-related initiatives which will seek to capture and leverage the six core property data types required for modern public sector asset management:

(1) property attribute data,
(2) spatial data,
(3) work management data,
(4) performance data,
(5) condition data, and
(6) financial data.

Consideration will also be given to:

- IT systems and data sets containing land and property data,
- resources and/or contracts gathering or generating property data,
- unstructured data such as drawings, pdf certificates, photographs, forms etc will also be considered.

Work setup

Address where the work will take place Throughout Northern Ireland
Working arrangements Five days a week co-located with Client Organisations
Security clearance Basic

Additional information

Additional terms and conditions May be occasional requirement to travel to London

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrable experience in working closely with public sector Clients in Northern Ireland researching and analysing opportunities to use data and systems to deliver efficiencies.
  • Demonstrable experience in designing and implementing SharePoint based solutions to deliver digital enablement and process improvements
  • Developing and presenting option papers setting out options for the Client along with pros and cons, risks and issues and cost implications
  • Demonstrable experience in developing prototypes in compliance with the NICS security policy framework and web standards
  • Demonstrable experience in analysing and documenting existing processes
Nice-to-have skills and experience
  • Experience of working with NI ESS ICT shared services
  • Experience of working with NI LPS

How suppliers will be evaluated

How many specialists to evaluate 3
Cultural fit criteria
  • Evidence of ability to effectively communicate with staff and stakeholders at all levels and understand their business processes.
  • Provide evidence of challenging accepted ways of working and encouraging the development of new business processes.
Assessment methods Work history
Evaluation weighting

Technical competence

40%

Cultural fit

20%

Price

40%

Questions asked by suppliers

1. Question 1. Is there a current incumbent? Answer 1. The nature of the work is such that the concept of an incumbent does not really apply. There are a number of different resources currently involved across a number of different initiatives and this additional requirement will pick up a set of new work packages. On this basis the concept of incremental resource is more appropriate.
2. Question 2. Can the Authority confirm if they are working with an incumbent supplier at the present, and if they will be invited to re-apply? Answer 2. The nature of the work is such that the concept of an incumbent supplier does not really apply. A number of different resources are currently involved across different initiatives. This additional requirement will pick up new work packages. On this basis the concept of incremental resource is more appropriate.

This competition is being run on an open and impartial basis and ALL tenders will be evaluated on that basis.

That said there is a possibly that incumbent resources may compete for more work packages. That said the authority is not actively soliciting returns from existing suppliers.
3. Question 3.
Is there a current incumbent and if so will they be reapplying? 		Answer 3. Please refer to Answer 1 and Answer 2.
4. Question 4. Please could you confirm if there is an incumbent and also if the role is outside IR35? Many thanks. Answer 4a. Regarding sub-question relating to incumbent staff, please refer to Answer 1 and Answer 2 previously provided.

Answer 4b. The role is outside IR 35 as far as I am aware.
5. Question 5. Can you please expand on the following "work will be assigned in small packages" thank you. Answer 5. For example, the process involved in categorising spend on land and property assets may require consistent use of cost codes across a number of organisations in order to understand the relative efficiency of the assets. Reviewing current costs coding practices and providing insights and recommendations for improving the efficiency of current processes may represent a small package of work.
6. Question 6a. Expected contract length: Up to 2 years (work will be assigned in small packages)

Question 6b. Please can you confirm the frequency of the work? will this be a full time / part time role etc.? 		Answer 6a. The total amount of work which can be completed has a ceiling value of £25k plus VAT. There might be £5k inc. VAT of work in the first year of the contract and £25k inc. VAT in the 2nd year. The frequency/timing of the work is not predictable at this stage as it supports a larger initiative which will dictate the delivery timetable.

Answer 6b. The role is 'ad-hoc' in nature. Some people may consider this opportunity to be full time others may consider it to be part-time - depending on their personal circumstances.
7. Question 7. Please can you confirm if the role will be inside/outside IR35? Answer 7. Please see answer 4b above.
8. Question 9. Please can you confirm what level of clearance is required for the successful supplier?
(DBS / BPSS / SC / DV etc.) ? 		Answer 8. BPSS Basic Disclosure.
9. Question 9. Based on the answers provided already can the Authority confirm they are looking for a individual specialist to carry out this work, and not a team? Answer 9. The authority has no single pre-defined view as to how the market will respond to the stated requirements.
10. Question 10. You mentioned in a previous answer a ceiling of £25k for the work, given the max day rate this will not provide for many days on site, please can you advise typically over the year what the expectation is for days worked? You mention 5 days a week so this budget seems likely to be exhausted quickly. Any advice on this would be appreciated. Answer 10a. £25k plus VAT worth of work is required.

Answer 10b. I cannot advise on the number of days to be worked in a year. Please refer to Answer 6a above. The role is 'ad-hoc' in nature.
11. Question 11. Would AccessNI clearance be accepted as the equivalent of BPSS/DBS? Answer 11. On this occasion, yes.