Ministry of Housing, Communities and Local Government (MHCLG)

MHCLG need a senior business analyst to assist with development of an Outline Business Case

Incomplete applications

18
Incomplete applications
15 SME, 3 large

Completed applications

21
Completed applications
18 SME, 3 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 21 January 2019
Deadline for asking questions Monday 28 January 2019 at 11:59pm GMT
Closing date for applications Monday 4 February 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Business analyst
Summary of the work MHCLG needs an experienced senior business analyst to undertake a number of business, technical, analytical and project management related activities to support the re-procurement of the new Energy Performance of Buildings Register service.
Latest start date Monday 25 February 2019
Expected contract length Until 31 May 2019
Location London
Organisation the work is for Ministry of Housing, Communities and Local Government (MHCLG)
Maximum day rate A budget within a range between £50k to £70K has been allocated for work on this project.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement Covered below.

Outputs from Discovery show and tell presentation slide pack.

Energy-Performance-of-Buildings-(EPB)-Registers contracts are due to expire shortly. The Department is preparing to buy/build a new service to maintain continuous service delivery for England/Wales and Northern Ireland. The current service facilitates the lodgement and retrieval of Energy-Performance-Certificates.

Further information can be found at https://www.epcregister.com/

MHCLG need a Senior Business Analyst to continue with the development of the current Outline-Business-Case (OBC), seeking approval for funding/justification of the project. in conjunction with Government Digital Service (GDS)Standards, the project needs to develop an agile programme business case to support digital transformation of the current EPB-Register-Services. Re-procurement, user, business and technical specifications need to be reviewed and formally agreed to meet business needs.
Who the specialist will work with The successful supplier will work alongside an internal project delivery team (Service Owner, the Alpha team, Programme Management Office subject matter experts (SME's) (including IT, digital, data, legal, finance, commercial, and policy). The successful supplier will also work with the successful supplier delivering the Alpha phase for the Energy Performance of Buildings Register service.
What the specialist will work on MHCLG requires a business analyst to;

• Deliver a further iteration of Outline-Business-Case (OBC) in accordance with HM Treasury 5 case model to seek approval for the next phase of the re-procurement of the Energy Performance of Buildings Register (EBPR) service.

• Alongside, the OBC, to develop an agile Programme Business Case (PBC) to support a new digital service transformation to replace the-existing service.

• To update the EPB-Service-and-Business process-flow in conjunction with discovery/alpha outputs.

• Provide support for the procurement of BETA/project-delivery to ensure effective management-of-key-project-risks and delivery plans.

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place All work will be delivered at the MHCLG office located at 2 Marsham Street, London, SW1P 4DF.
Working arrangements We would prefer someone to work on site full time and will consider working remotely 1-2 days a week with agreement.

We expect the successful candidate/supplier to work with us on a weekly sprint basis.

Travel/expenses to the primary site in 2 Marsham Street cannot be reimbursed by MHCLG.
Security clearance CTC or above is essential to avoid staff escorting on site. There is no requirement for supplier personnel to be security cleared. BPSS clearance will be required to access MHCLG's ICT systems.

Please make it clear whether staff have CTC security clearance or not when submitting responses.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions 1. All materials/outputs derived from the contract shall be the property of MHCLG.

2. GDPR requirements will be discussed and agreed once the successful supplier has been notified (as part of discussions to agree the wording of the call-off contract.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Demonstrate (with specific examples) where you lead on the development of a project outline business case in accordance with HMT Green Book.
  • Demonstrate with specific scenarios in securing approval for the OBC, the challenges and issues you encountered in successfully securing the necessary project and funding approval of the OBC.
  • Demonstrate your technical experience in developing an agile programme business case (PBC) in conjunction with GDS Service Standards to support a transformation and procurement of a digital service
  • Outline your experience of delivering business and technical requirements to meet the business needs, utilising cloud/technical opportunities and the handling of complexities in a fast paced timeline for delivery.
  • Provide (with specific examples) how you used your business. technical and analytical skills/experience in the designing and delivering Cloud-based MVP solutions (for alpha-prototype, private-beta and/or public-live services).
  • Demonstrate your analytical approach to the management of technical, commercial and delivery risks.
  • Demonstrate your experience working to the Cabinet Office Digital Service Standards (GDS), ideally at alpha and Beta phase.
  • Demonstrate (with specific examples) of your skills and experience in delivering projects using your agile Project management expertise
Nice-to-have skills and experience

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 4
Cultural fit criteria
  • Approach and methodology
  • Be transparent and collaborative
  • Value for Money
  • Timescales to deliver the project
  • Technical Solution
  • Flexible approach from supplier
Assessment methods
  • Work history
  • Interview
  • Scenario or test
  • Presentation
Evaluation weighting

Technical competence

50%

Cultural fit

10%

Price

40%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Is there a current incumbent in this role? If so, will they be applying? No, there is no current incumbent delivering this service at present.
2. Could you please provide a link to the Discovery show and tell presentation pack? Link is shown below:

https://we.tl/t-OTWyChwB9w

Please note that this link shall stop working after 7 days (starting from Tuesday 22 January).
3. Budget of £50k to £70K which you have mentioned, is this without VAT or inclusive of VAT? VAT is exclusive for this requirement.
4. Will you consider sponsoring a person for CTC clearance if he/she does not hold the existing CTC clearance in hand? MHCLG would consider sponsoring a person if they do not hold existing CTC clearance. However, please note that this may impact and potentially delay our timescales for this requirement. As a result, our preference is for interested suppliers to ensure that their business analysts interested in this position already hold CTC clearance.
5. Is this role outside IR35 or inside IR35? As we are looking for a specialist, this role is inside IR35. Arrangements for this shall be agreed with the successful supplier.
6. What is the key need for this requirement? Experienced business analyst with understanding of business, financial and technical experience, who can deliver a revised Business Case for internal and external approval. Challenge options provided through the Alpha, evaluate and challenge options linked into the business case.
7. What are the key Governance challenges – both internal and external Internal shall be to the Investment governance board, in which the successful candidate/supplier shall present the business case to the Investment sub-committee. External challenges consist of those working with the Cabinet Office – to develop and approve both the business case and sign-off of the Alpha phase to go to Beta.
8. Is this requirement brand new or was it revised based on the opportunity issued before Christmas 2018? This is a revision of the requirement originally issued in December 2018. The original requirement was stopped due to the need for greater GDS skills and experience required for our original competition. This has been highlighted as has the need for more experience in the technical aspects of the future service.
9. What are the timescales for this procurement? Provisional timescales are as follows:

Close date for responses:

Friday 4 February

Evaluation of proposals:

Monday 7 and Tuesday 8 February

Interviews take place provisionally:

Wednesday 13 February

Selection of preferred supplier:

Thursday 14 February
10. What is the current position of the new service requirements? As part of the Alpha phase, future requirements are still in the process of being finalised.
11. If our candidate has SC clearance, would this be carried over in the event that we were successful. Yes, that’s right.