Awarded to Landmark Information Group Ltd

Start date: Thursday 21 March 2019
Value: £392,500
Company size: large
Highways England Company Limited

Highways England Historic Mapping Contract

12 Incomplete applications

7 SME, 5 large

5 Completed applications

2 SME, 3 large

Important dates

Wednesday 9 January 2019
Deadline for asking questions
Wednesday 16 January 2019 at 11:59pm GMT
Closing date for applications
Wednesday 23 January 2019 at 11:59pm GMT


Summary of the work
A GIS web service is required to supply historic OS plans and land use data for England to aid the investigation of past land usage.
Latest start date
Friday 1 March 2019
Expected contract length
2 Years
Yorkshire and the Humber
Organisation the work is for
Highways England Company Limited
Budget range

About the work

Why the work is being done
We wish to consolidate sources of historic land use data to facilitate decision making with boundaries, road design, long term management of land and accuracy of land registration. Users will access this service for historic land use.
The service must be ready within a month of awarding the contract and cover England (and 2km buffer).
Problem to be solved
Access to spatial data/mapping (eg OS Historic Mapping):
1. Access via a web service, within GIS tool specifically Esri Portal v10.3 (and future versions) and ArcMap 10.2 (and future versions);
2. Queryable web service to return attribute data on Scale, Epoch/Date and unique reference;
3. Separate digital copies to allow for storage in evidence files, web service and copies will allow easy matching between the two;
4. Web service with password and username management for multiple companies;
5. OS mapping to cover England with a 2km buffer;
6. OS mapping to cover scales from 500 and above, where coverage allows
Who the users are and what they need to do
Access for Highways England employees through GIS portal, HAGIS, in order to relate to other spatial data; to enable investigation into past land usage. Access to be restricted by password and user accounts.
Early market engagement
Any work that’s already been done
Existing team
Team will need to work with IT providers in order to integrate service with company GIS Portal.
Current phase
Not started

Work setup

Address where the work will take place
No specific region- they can work remotely.
Working arrangements
Service and data should be ready to access once delivery requirements are discussed and agreed.
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrable evidence of using GIS technologies to solve problems – 20 points
  • Demonstrable evidence of using innovative technologies to solve problems – 15 points
  • Demonstrable evidence of applying appropriate security controls and best practices – 10 points
  • Demonstrable evidence of having a capability to securely manage and configure web service environments – 15 points
  • Demonstrable evidence of building data specifications and understanding data lifecycle management, including information assurance levels – 10 points
  • Demonstrable evidence of working with spatial data and spatial database technologies – 20 points
  • Demonstrate knowledge of working with historic Ordnance Survey maps – 20 points
  • Demonstrate knowledge of working with overlapping images and how to best format layers to prevent loss of access – 10 points
Nice-to-have skills and experience
  • Experience of working successfully with UK Government – 5 points
  • Experience of delivering solutions to open standards– 5 points
  • Experience of working with data quality standards – 5 points
  • Knowledge of Data Protection issues – 7 points
  • Experience of creating password restricted services – 7 points
  • Knowledge of OS products – 7 points
  • Knowledge of contaminated sites – 7 points

How suppliers will be evaluated

How many suppliers to evaluate
Proposal criteria
  • How technologies and technical skills could be applied to meet this outcome – 20 points
  • How the approach or solution meets the needs– 20 points
  • Estimated timeframes for the work– 10 points
  • What risks and dependencies are identified, and approaches to manage them - 10 points
  • Coverage of the solution, will it cover the whole of England – 20 points
  • Ease of use of solution – 15 points
  • Value for money, preference of completed solution over need to create from scratch – 10 points
Cultural fit criteria
  • Innovate – Act on initiative, drive improvements, balance risks
  • Build client capability –Encourage learning, share knowledge, address capability gaps, act on feedback, collaborating with client technical and user research staff continuously
  • Work as a team – Clearly communicate, collaborate, establish good working relationships, generate team spirit, working across multiple sites
  • Provide value for money –Cost awareness, forecast and monitor performance, identify and address inefficiency
  • Focus on delivery –Focus on goals, set stretching targets, take responsibility for delivery
Payment approach
Fixed price
Assessment methods
  • Written proposal
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. 1. Does this assignment sit inside or outside of IR35?
2. What is the daily pay rate for this assignment?
1. This requirement falls outside IR35.
2. We would prefer a fixed price for the required work based on the agreed CCS framework rates.
2. 1. Has any work been done in creating wireframes of how this service need to look and operate at the front end?
2. Has all the user requirements been finalised? or is there work to be done to firm up these requirements before the development of this web service?
3. There is a mention of service being required to be developed within 1 month of contract signature. If this is the case, what's the contract length of 2 years is meant to cover? Would you like us to cost maintenance and ongoing support?
1. A single service that holds all raster map layers in a format that allows access to the plans in date order. No wireframes have been created.
2. User requirements have been collected. Some development may be needed to align the service with these requirements.
3. Yes, cost for two years of maintenance and support.
3. Please can you advise if you have an existing service supplier or do you have the whole archive yourselves to be loaded in?
Part of the contract is to supply the data as a separate offline repository, the other part is to host and provide a web service to integrate into our GIS system.
4. With regards to question 3. Do you have an existing supplier of your mapping data other than the Ordnance Survey?
We have no current, or past, supplier for historic OS mapping on this scale (coverage).
5. Please can you advise if you have a licence / access to all OS data or is the supplier expected to provide all of it? Also, which datasets you would like to be provided?
Highways England is signed up to the PSMA; we have current OS maps, this service will cover editions before this. We don’t have historic OS mapping, the supplier will source that and quote for any licences.
The service should cover all scales and editions where possible; allowing for different scales depending on location (urban areas etc). Coverage should go as far as possible into the 1800s.
6. Can we please clarify whether you will provide us access to the development environment of the ArcGIS Portal that our developers can use to create a web service or you expect the suppliers to develop this service at their end and deploy it to your instance of ArcGIS Portal?
We expect the suppliers to develop this service at their end and host it. We will integrate the service it into our tools via our IT supplier using the provided URL.