London Ambulance Service

Office 365 - Options and high level plan to deliver email & productivity toolset for collaboration

Incomplete applications

16
Incomplete applications
13 SME, 3 large

Completed applications

10
Completed applications
9 SME, 1 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 28 December 2018
Deadline for asking questions Friday 4 January 2019 at 11:59pm GMT
Closing date for applications Friday 11 January 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work A costed options appraisal to determine approach to provide secure email, internal and NHS partner collaboration and productivity capabilities using Microsoft existing O365 licencing. Considering the Trust’s mobile and fixed client estate, user roles, existing licencing arrangements current infrastructure and strategy. Provide a high level plan to transition and deliver.
Latest start date Monday 21 January 2019
Expected contract length 10- 15 working days
Location London
Organisation the work is for London Ambulance Service
Budget range £5000 to £7000

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done To improve our service capability and offer best value for money.
Problem to be solved To determine the Trust’s preferred approach to provide secure email and internal and NHS partner collaboration and productivity capabilities using the Trusts Microsoft existing O365 licencing.
Who the users are and what they need to do 7000 email users within the trust.
Early market engagement
Any work that’s already been done Options paper will contain 2 options:
o Office 365 Mail
o Office 365 NHS Hybrid (available from March)
Previously discounted options include NHS Mail and accrediting our existing server for email.
Existing team The options paper will seek input from
-Internal EUC and System team managers
-Chief Information Office and Chief Clinical Information Officer
-IM&T Senior Management Team
-NHS Digital and Accenture (who run the NHSMail service and the NHSM2 tenancy)
-Microsoft
-London Fire Brigade and other Ambulance Services

This work will be supported by a IM&T Programme Manager and Business analyst
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Union St, London SE1 0LL, with occasional visits to other London office locations.
Working arrangements Regular presence onsite, 3 plus days a week for face to face meetings.
Security clearance

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Demonstrate approach and methodology provide evidence of previous Office 365 projects
  • Provide case study evidence of similar successful deployment
  • Demonstrate knowledge of NHSMail2
Nice-to-have skills and experience Worked for other NHS Trusts

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 6
Proposal criteria
  • Approach and methodology
  • How the approach meets the trusts digital strategy
  • Value for money
Cultural fit criteria
  • Work as a team with our organsiation and other suppliers
  • Be transparent and collaborative when making decisions
  • Have a no blame cultuyre and encourage people to learn from their mistakes
  • Take responsibility for their work
  • Share knowledge and experience with other team members
Payment approach Fixed price
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

No questions have been answered yet