Awarded to Vesta Consulting Limited

Start date: Monday 1 April 2019
Value: £50,000
Company size: SME
Queen's University Belfast

Client Side Support Consultancy - LIMS System

6 Incomplete applications

6 SME, 0 large

9 Completed applications

6 SME, 3 large

Important dates

Monday 14 January 2019
Deadline for asking questions
Monday 21 January 2019 at 11:59pm GMT
Closing date for applications
Monday 28 January 2019 at 11:59pm GMT


Specialist role
Product manager
Summary of the work
Queen’s University Belfast is seeking a specialist to provide client side support to assist the Northern Ireland Biobank (NIB) with the procurement and deployment of a new Laboratory Information Management System (LIMS).
Latest start date
Monday 1 April 2019
Expected contract length
2 years
Northern Ireland
Organisation the work is for
Queen's University Belfast
Maximum day rate
£500 per day maximum

About the work

Early market engagement
Who the specialist will work with
The specialist will work with staff from the Northern Ireland Biobank, the existing IMS vendor and the eventual new LIMS vendor.
What the specialist will work on
The specialist must be independent of the Laboratory Information Management System (LIMS) vendor and will work collaboratively with the Northern Ireland Biobank (NIB) team, providing expert support and advice during all phases of the project. They will need to support the NIB team with the following:

1) Project organisation and planning
2) Vendor selection
3) Development of user stories and in-house documentation for the new LIMS
4) Deployment of new LIMS
5) Data migration between existing LIMS and new LIMS
5) Validation of the new LIMS system

Work setup

Address where the work will take place
Health Sciences Building, Queen's University Belfast
Working arrangements
Close engagement with NIB as well the existing and future LIMS vendors to is mandatory. The specialist must be available to carry out services on site at Health Sciences Building, Queen’s University Belfast.

Resourcing needs will be agreed on a rolling 3 month basis. It is estimated that the initial 3 months will require 40-60 man-days of effort, primarily on-site.
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Have demonstrable experience of using MS SQL Databases
  • Have demonstrable experience of LIMS development and/or installation
  • Be an IT Specialist
  • Have experience of working at the tender development and evaluation stages of a procurement cycle
  • Have proven, demonstrable experience in delivery projects using the Agile or PRINCE2 project management methodology
  • Have proven ability to be adaptable when working and re-evaluating progress to achieve deadlines
  • Have excellent organisation, planning and communication skills
  • Have a track record of delivering projects on time within milestones
Nice-to-have skills and experience
  • Experience of working with biobank/tissue bank/biorepository LIMS
  • Knowledge of CAMP5 guidelines
  • Understanding of the Human Tissue Act (2004)

How suppliers will be evaluated

How many specialists to evaluate
Cultural fit criteria
  • Work collaboratively with staff from the Northern Ireland Biobank, the existing IMS Vendor and the chosen LIMS vendor
  • Take ownership of the project and take responsibility for timelines
  • Facilitate project participants with limited technical expertise
  • Communicate effectively with the team
  • Keep the Client's end goal in sight at all times
Assessment methods
Work history
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. Can the Authority confirm if an incumbent is in this role, and if they will be invited to apply via DOS ?
There is no incumbent provider for consultancy support.
2. What level of seniority are you looking for the specialist to be?
Consultants must have 3 years or more experience of a similar project with similar responsibilities.
3. Could you please confirm whether the role is inside or outside of IR35?
On the basis that Queen’s requires the Consultant to arrange and pay for a suitable and acceptable substitute to work on this engagement in the event of absence, we believe that the intermediaries legislation does not apply to this engagement.
4. We have an excellent candidate interested in the position with the skills and experience required for the role and is willing to relocate for the position.
There notice period is 6 Weeks. Please can you give an estimate on the timescales involved regarding the process i.e. evaluation of applications, interviews, award and start date?
It is expected that the successful provider will be in place by March 2019 to commence preparation work on the tender documentation and associated consultations.
5. What is the minimum numbers of days work expected to be used over the course of the 2 year contract?
It is expected that the minimum engagement period will consist of 40 days.