Queen's University Belfast

Client Side Support Consultancy - LIMS System

Incomplete applications

Incomplete applications
6 SME, 0 large

Completed applications

Completed applications
6 SME, 3 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 14 January 2019
Deadline for asking questions Monday 21 January 2019 at 11:59pm GMT
Closing date for applications Monday 28 January 2019 at 11:59pm GMT


Opportunity attribute name Opportunity attribute value
Specialist role Product manager
Summary of the work Queen’s University Belfast is seeking a specialist to provide client side support to assist the Northern Ireland Biobank (NIB) with the procurement and deployment of a new Laboratory Information Management System (LIMS).
Latest start date Monday 1 April 2019
Expected contract length 2 years
Location Northern Ireland
Organisation the work is for Queen's University Belfast
Maximum day rate £500 per day maximum

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement
Who the specialist will work with The specialist will work with staff from the Northern Ireland Biobank, the existing IMS vendor and the eventual new LIMS vendor.
What the specialist will work on The specialist must be independent of the Laboratory Information Management System (LIMS) vendor and will work collaboratively with the Northern Ireland Biobank (NIB) team, providing expert support and advice during all phases of the project. They will need to support the NIB team with the following:

1) Project organisation and planning
2) Vendor selection
3) Development of user stories and in-house documentation for the new LIMS
4) Deployment of new LIMS
5) Data migration between existing LIMS and new LIMS
5) Validation of the new LIMS system

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Health Sciences Building, Queen's University Belfast
Working arrangements Close engagement with NIB as well the existing and future LIMS vendors to is mandatory. The specialist must be available to carry out services on site at Health Sciences Building, Queen’s University Belfast.

Resourcing needs will be agreed on a rolling 3 month basis. It is estimated that the initial 3 months will require 40-60 man-days of effort, primarily on-site.
Security clearance

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have demonstrable experience of using MS SQL Databases
  • Have demonstrable experience of LIMS development and/or installation
  • Be an IT Specialist
  • Have experience of working at the tender development and evaluation stages of a procurement cycle
  • Have proven, demonstrable experience in delivery projects using the Agile or PRINCE2 project management methodology
  • Have proven ability to be adaptable when working and re-evaluating progress to achieve deadlines
  • Have excellent organisation, planning and communication skills
  • Have a track record of delivering projects on time within milestones
Nice-to-have skills and experience
  • Experience of working with biobank/tissue bank/biorepository LIMS
  • Knowledge of CAMP5 guidelines
  • Understanding of the Human Tissue Act (2004)

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 5
Cultural fit criteria
  • Work collaboratively with staff from the Northern Ireland Biobank, the existing IMS Vendor and the chosen LIMS vendor
  • Take ownership of the project and take responsibility for timelines
  • Facilitate project participants with limited technical expertise
  • Communicate effectively with the team
  • Keep the Client's end goal in sight at all times
Assessment methods Work history
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Can the Authority confirm if an incumbent is in this role, and if they will be invited to apply via DOS ? There is no incumbent provider for consultancy support.
2. What level of seniority are you looking for the specialist to be? Consultants must have 3 years or more experience of a similar project with similar responsibilities.
3. Could you please confirm whether the role is inside or outside of IR35? On the basis that Queen’s requires the Consultant to arrange and pay for a suitable and acceptable substitute to work on this engagement in the event of absence, we believe that the intermediaries legislation does not apply to this engagement.
4. We have an excellent candidate interested in the position with the skills and experience required for the role and is willing to relocate for the position.
There notice period is 6 Weeks. Please can you give an estimate on the timescales involved regarding the process i.e. evaluation of applications, interviews, award and start date?
It is expected that the successful provider will be in place by March 2019 to commence preparation work on the tender documentation and associated consultations.
5. What is the minimum numbers of days work expected to be used over the course of the 2 year contract? It is expected that the minimum engagement period will consist of 40 days.