Charity Commission for England & Wales (Commission) (CCEW)

Enterprise Architecture Assessment

Incomplete applications

12
Incomplete applications
10 SME, 2 large

Completed applications

17
Completed applications
15 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 20 December 2018
Deadline for asking questions Thursday 27 December 2018 at 11:59pm GMT
Closing date for applications Thursday 3 January 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work An Enterprise Architecture Assessment to document existing architecture, create a new target architecture model to support future business operation and change plans. The Assessment will also
create an transition programme roadmap for the proposed target architecture model, considering business priorities and return on
investment.
Latest start date Friday 18 January 2019
Expected contract length 3 months
Location South West England
Organisation the work is for Charity Commission for England & Wales (Commission) (CCEW)
Budget range £60k

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Charity Commission is mobilising a digital transformation programme. In order to support the change programme a supplier is sought to document the existing architecture and deliver a Target Architecture Model (TAM) and transition programme roadmap covering both applications & infrastructure.

The work must complete by Mid-March 2019.
Problem to be solved Inability of Digital & Technology function to understand impact of change and maintenance requirements due to is no coherently documented understanding of the as-is architecture caused by lots of changes of personnel, incremental and point solutions applied over time with no supporting documentation.

• Requirement for a Target Architecture Model and transition roadmap to support digital transformation requirements.

• Need to understand what current architecture elements we should continue to invest in, which we should stop and what new investments are required.

• Challenge understanding/perceptions of current application and infrastructure estate to design future state
Who the users are and what they need to do -As CDTO I need to understand where to commit financial & staffing resources so that my function can effectively undertake the digital transformation.
-As an IS professional I need to understand the impact of change on the current architecture so that we understand and mitigate risks.
-As a IT Operations Manager I need to understand which elements of the existing architecture need to be maintained or decommissioned so that I can utilise my resources effectively.
-As a IT leadership team member I need to know what the target architecture is so I can make effective service portfolio decisions
Early market engagement
Any work that’s already been done We have a number of architecture design artefacts and operating procedures that will be made available to the supplier and if used verified by the supplier as being accurate and fit for purpose.
Existing team Predominatly working with the internal Information Services teams; which is made up of a Solution Design, Software Development, Testing, Strategy & Governance, Infrastructure, Service Delivery Teams (ServiceDesk & Application Support), and a Data Team. These teams are made up of a mixture of skill, knowledge and experience levels of both the Commission, technical role, methodologies and ways of working.

There will also be engagement with non-technical colleagues in the wider Commission and other suppliers.
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Spilt between:
- South West - Brendon House, House, 35-36 3PN, Upper High St, Taunton
- North West England - Redgrave Court, Merton Road, Merseyside L20 7HS
Working arrangements The Commission is open to a variety of working arrangements, but there is an expectation that supplier personnel will need to facilitate face to face meeitngs with colleagues in the Taunton and Liverpool Offices for short periods of time.

Suppliers will be responsible for travel and expenses to the normal workplace. Any travel required in addition to/or outside of the locations specified, will only be paid if agreed in advance and in line with the Charity Commission's Travel and Subsistence Policy.
Security clearance Delivery team members must have completed the HM Government Baseline Personal Security Standard (BPSS) check and be eligible and prepared to undergo the clearance process to at least Security Check level.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions - GDPR compliance
- All contractors have completed security checks (BPSS clearance)
- All materials/outputs from the discovery shall be the property of the Commission.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Experience of successfully documenting existing architectures, creating Target Architecture models and programme roadmaps that support business requirements
  • Experience of advising and guiding a client regarding the adoption of cloud hosting and cloud services
  • Experience of incorporating security & privacy by design into requirements, solutions and delivered digital services
  • Experience of defining how to transition from legacy systems and existing digital services to new services
  • Experience of designing an effective services/API architecture (preferably utilising Mulesoft and Microsoft technologies inc Flow)
  • Experience of government digital standards and having passed GDS service reviews
  • Experience of advising and guiding a client organisation upon its long term architectural decision making
Nice-to-have skills and experience
  • Evidence of resources that have existing BPSS security clearance that will support the speeding up of on-boarding teams.
  • Experience of successful working with other government departments.
  • Experience of delivering creative, innovative solutions utilising latest technology

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • How you would ensure continuity & consistent delivery through the course of the contract
  • Your approach to addressing & helping a client with low maturity/skill levels
  • Your approach to working as a blended team with our organisation and other suppliers and ability to take direction from Commission colleagues
  • What would you propose to implement to demonstrate risk-sharing in the achievement of successful outcomes for the Commission.
  • Provide sample artefacts from previous similar engagements
  • Team structure, including skills, qualifications and experience of individuals
  • Your proposed approach & methodology to conducting this assessment
Cultural fit criteria
  • Describe how you would successfully engage with internal project & product management personnel, provide previous examples where you have done this.
  • Provide example/s of successfully and harmoniously challenging a client where you believe they are not best fulfilling their outcome and achieving a better result/outcome.
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Work history
  • Reference
Evaluation weighting

Technical competence

55%

Cultural fit

10%

Price

35%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. We are really keen to submit a response for this and have a lot of experience in delivering this kind of work. However, Is it feasible due to holidays and staff being away that we can have a 5 day extension for the submission. If that is possible it would be much appreciated. We are unable to amend the response date for the short-listing process as this may impact the delivery of the requirement.
2. Who from your team will be scoring applications for this opportunity and what positions do they hold? Senior colleagues from our Digital & Technology and Commercial teams will be scoring the applications.
3. Can you host a call with suppliers about this opportunity where we can have a live Q&A and the discussion notes are shared on this tender ad? This has proven helpful on other DM opportunities. Due to nature of the requirements, value and timescales for this opportunity, we have determined that this is not required.
4. Are you working with any existing suppliers related to this tender opportunity? No.
5. Was your infrastructure built by an external supplier and are you still working with that supplier? The Commissions infrastructure has been built over a number of years by number of different suppliers and in-house colleagues and contractors.

We are still working with a small number of suppliers who have been involved in creating/amending elements of our infrastructure.
6. Please can you provide details of the next steps are following this initial application i.e. deadlines for the written proposal/if there will be an interview and when? Once we've shortlisted the suppliers, we will be using the assessment methods as detailed within the requirement.
7. Why is it a mandatory requirement to have taken a service through the GDS service assessment? The engagement appears to be a traditional EA project and not the technical development of services. It seems strange given that GDS only recognise a technical architect role and not an Enterprise Architect, suggesting that their focus is on implementation and not strategy. In addition to the traditional EA engagements we have asked for a transition programme roadmap.
One of our evaluation criteria is for a potential supplier to have experience of government digital standards and having passed GDS service reviews

Having an experience of government digital standards and GDS Service reviews allows us to assess a suppliers understanding and alignment to government standards and GDS requirements as this will be important in the acceptance of the transition roadmap.