UK Research and Innovation

UK SBS IT18125 UKRI-STFC Ibex Phase 3

Incomplete applications

3
Incomplete applications
1 SME, 2 large

Completed application

1
Completed application
0 SME, 1 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Wednesday 5 December 2018
Deadline for asking questions Wednesday 12 December 2018 at 11:59pm GMT
Closing date for applications Wednesday 19 December 2018 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work UKRI are seeking provision of a flexible team of part-time project manager plus software developers (2-4) to support phase 3 of IBEX to implement additional functionality and roll-out the package to the remaining ISIS beamlines. IBEX is an EPICS based instrument control package.
Latest start date Friday 15 February 2019
Expected contract length 18 months plus a potential 6 month extension – contract extension 25%
Location South East England
Organisation the work is for UK Research and Innovation
Budget range The total value of this requirement is up to £800k plus £200k for the potential extension, exclusive of VAT.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done STFC’s ISIS Neutron and Muon Source has been developing IBEX to deliver new Instrument Control software suitable for supporting ISIS instruments to deliver world class science over the next 10-20 years. Phases 1 and 2 of IBEX have been rolled out. Work is now required for phase 3.
Problem to be solved The objective of the Project is to deliver new Instrument Control software suitable for supporting ISIS instruments to deliver world class science over the next 10-20 years. The new software is called IBEX and has been rolled out to several instruments. A team is required to support the in-house team to continue to add functionality and roll out to the remaining instruments.
Increased functionality and performance is required from the Instrument Control system in order to support the current and planned instruments.
Who the users are and what they need to do The users of the system are research scientists, some of whom are based full-time at ISIS; others are visiting scientists from universities and other research institutes making short-term use of ISIS facilities. Their needs can be summarised as: As a scientist, I need an Instrument Control package that is reliable, easy to use, with sufficient functionality and performance to undertake the complexity of measurements that I want to undertake both now and in the next 10 years.
Early market engagement N/A
Any work that’s already been done The IBEX package has been under development for 5 years. Phases 1 -2 are in use on 16 instruments at the ISIS facility.
The IBEX software is based on tools developed by the EPICS Open Source collaboration. It provides a GUI built using the Eclipse/RCP framework which displays device control panels created using the Control System Studio package. EPICS IOCs have also been obtained/developed for devices present on instrument migrated to the new control system.
Existing team The supplier's team will be expected to work on-site, alongside the existing Ibex team at ISIS. The ISIS team consists of approximately 5 members of staff.
Current phase Live

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place ISIS Neutron and Muon Source STFC, Rutherford Appleton Laboratory Harwell Didcot OX11 0QX. Some travel for international meetings and conferences will be required.
Working arrangements The supplier team will work on-site at ISIS, alongside the STFC IBEX team. The supplier should provide a flexible team - the exact size and skills mix of the team required is expected to change during the course of the project. ISIS will provide office accommodation, development software, hardware and infrastructure. Normal working pattern is Monday to Friday, 7.5 hours per day, starting at 08:30, with the possibility of flexibility by prior agreement.
Security clearance Baseline Personnel Security Standard (BPSS) required, STFC will sponsor this if necessary.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions N/A

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Demonstrate how you will apply your skills and expertise to:
  • Manage and develop large scale open source projects (~2M lines of code) and how this will ensure the successful delivery of this project. (5%)
  • Undertake agile project management in a technologically complex, scientific research environment and how this will ensure the successful delivery of this project. (5%)
  • Manage mixed teams (composed of customer staff, supplier staff and staff from 3rd party organisations) and how this will ensure the successful delivery of this project. (5%)
  • Develop EPICS based software in a scientific research environment using: C/C++, Python, Java, Eclipse/RCP, on the Windows platform and how this will ensure the successful delivery of this project. (5%)
  • Test software (automated and manual testing) and how this will ensure the successful delivery of this project. (5%)
  • Design complex control interfaces, such as those required for reflectometer instruments, and how this will ensure the successful delivery of this project. (5%)
Nice-to-have skills and experience
  • Demonstrate how you will apply your skills and expertise to:
  • Incorporate enhancements provided by EPICS V4 technology and how this will ensure the successful delivery of this project. (5%)

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • The proposed technical solution (5%)
  • The proposed approach and methodology (5%)
  • How the approach or solution meets user needs (5%)
  • Team structure and organisational makeup (10%)
Cultural fit criteria
  • Demonstrate how you will work with ISIS staff as a member of the Ibex team, and integrate well with the wider EPICS collaboration throughout this project. (10%)
  • Demonstrate how you will contribute and collaborate in improving software development processes and practices at ISIS throughout this project. (5%)
  • Demonstrate how you will participate and collaborate on complex instrument control activities with scientists and technicians throughout this project. (5%)
Payment approach Time and materials
Assessment methods
  • Written proposal
  • Case study
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Please advise if there is an incumbent supplier who has carried out the work earlier in phase 2 or other? Yes Tessella are the incumbent supplier and have carried out parts of phases 1&2 together with the in-house team.
The deadline for asking questions about this opportunity was Wednesday 12 December 2018.