Awarded to PA Consulting Services Limited (UK)

Start date: Wednesday 2 January 2019
Value: £134,000
Company size: large

National Police Chiefs' Council

Joint National Roads Intelligence Service Outline Business Case

14 Incomplete applications

11 SME, 3 large

11 Completed applications

8 SME, 3 large

• Published: Monday 3 December 2018
• Deadline for asking questions: Monday 10 December 2018 at 11:59pm GMT
• Closing date for applications: Monday 17 December 2018 at 11:59pm GMT

Overview

• Summary of the work: An experienced team to develop and produce an Outline Business Case for a Joint National Roads Intellignce Service.
• Latest start date: Wednesday 2 January 2019
• Expected contract length: 3 Months
• Location: South West England
• Organisation the work is for: National Police Chiefs' Council
• Budget range: Absolute Budget Capped at £170,000

About the work

• Why the work is being done: To establish a Joint National Roads Policing Intelligence Service, Limited Operational Capability.
• Problem to be solved: Improve the quality and quantity of roads intelligence in order to improve the safety, security and efficiency of the roads network.
• Who the users are and what they need to do: The Ouline Business Case will be evaluated by the Specialist Capabilities Delivery Board and key stakeholders to make funding decisions.
• Any work that’s already been done: Key stakeholder engagement has been conducted and an outline concept of how the Joint National Roads Intellignce Service will operate is being developed. Some technical risk reduction had been completed that will inform costing of the technical element within the Outline Business Case.
• Existing team: The Joint National Roads Intelligence Service Capability Team will work closely with the supplier. The Team, which is part-time, consists of a Capability Lead , Capability Manager and an enterprise architect.
• Current phase: Not applicable

Work setup

• Address where the work will take place: Suppliers premises but with regular meetings in London, Worcester and Gloucester. Some travel to stakeholder locations within England and Wales will be necessary to capture requirements and capture benefits.
• Working arrangements: The team will have full responsibility for the completion of the Outline Business Case. Key stakeholder meetings will be conducted jointly to ensure continuity. Weekly joint review meeting will be held by a customer representative and the suppliers team leader. Every 2 weeks a progress meeting will held to formally review progress against the planned schedule.
• Security clearance: SC or NPPV3

Additional information

• Additional terms and conditions: Please note the following additional guidance on assessment: The supplier will be assessed on the quality and completeness of the written proposal. As a minimum the proposal must include: the detailed approach to the development and production of the Outline Business Case. A resourced schedule for delivery. Team structure and skills. A case study on the development of a business case. Approach to stakeholder management and requirements capture. The proposal shall not exceed 15 pages (excluding CVs). Shortlisted suppliers will be required to present their proposal followed by an interview during the week commencing 17 Dec 2018.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

• Essential skills and experience:
  • Provide evidence of experience in developing and writing business cases using the five case model methodology.
  • Be experienced and capable of operating in an agile manner.
  • Be able to facilitate workshops to capture and validate user requirements.
  • Evidence stong stakeholder management and engagement skills.
  • Be experienced in the design and costing of large scale information systems
  • Be able to demonstrate a developed approach to cost modelling.
  • Have excellent analytical, written and presentational skills.
• Nice-to-have skills and experience: Demonstrate experience in the specification and procurement of intelligence systems.

How suppliers will be evaluated

• How many suppliers to evaluate: 6
• Proposal criteria:
  • Team experince and skills in the development and writing of successful Outline Business Cases for UK Goverment.
  • The proposed approach and timeframes for the work.
  • Team structure and manaagement.
  • Experience in managing senior stakeholders.
  • Reachback to specialists for key short-term activities.
  • User requirements management.
  • Develoment of a benefits framework.
• Cultural fit criteria:
  • Must be capable of working alongside the Capability Management Team in a transparent manner to meet an aggressive schedule for the delivery of the Outline Business Case.
  • Have a clear and effective internal management and leadership team structure.
  • Strive to deliver quality.
• Payment approach: Fixed price
• Assessment methods:
  • Written proposal
  • Case study
  • Work history
  • Reference
  • Presentation
• Evaluation weighting:

  Technical competence

  50%

  Cultural fit

  20%

  Price

  30%

Questions asked by suppliers

• 1. Is the buyer happy to consider suppliers that doesn't have neither SC nor NPPV3?: Yes, we will consider suppliers who propose to use staff that do not hold SC nor NPPV3. As we have a requirement for a security clearance, given the nature of the work and the information they will be accessing it remains a requirement but will not be included in the evaluation. If the winning bidders staff don’t have the required clearances we progress their clearance but only award the contract after clearances have been obtained. If the supplier fails the security clearance then we will not award the contract as they would have failed to meet a requirement.
• 2. Can you give us any more information about the project itself?: For the purposes of the development and production of an outline business case we consider there to be sufficient information already provided.
• 3. Do you have any solutions in mind for this work?: No solutions have been considered at this stage. Understanding potential solutions in order to identify technical risk and costs will form part of the work to be undertaken in the development of the Outline Business Case.
• 4. What do you mean by an intelligence system?: An information system that supports the intelligence cycle, which is a set of processes used to provide decision-useful information (intelligence). The cycle consists of several processes, including planning and direction, collection, processing and exploitation, analysis and production, and finally the dissemination of the intelligence. Some intelligence systems have a requirement to integrate the output with other information.
• 5. Does you envisage the solution operating alongside existing intelligence solutions?: The requirement for interoperability with other intelligence, command and control, decision support or modelling and simulation systems will be identified as part of the development of the Outline Business Case. The actual level of interoperability to be implemented at each stage in the development of the capability will form part of a capability development roadmap.
• 6. If we bid for the OBC would we still be entitled to bid for the subsequent implementation contract?: Suppliers who bid for this opportunity, including the successful company, will be entitled to bid either directly or as part of a consortia for any subsequent contract.
• 7. Is a supplier already working with you on this or have you held discussions about the Joint National Roads Intelligence Service with any potential bidders for the OBC work?: There is no supplier working on the Joint National Roads Intelligence Service. Discussion have been held with one company prior to the opportunity being published. At that meeting no information in addition to that now published was discussed.
• 8. The closing date for applications is Monday 17th December 2018 and the latest start date is shown as Wednesday 2nd January 2019. However, you also mention the proposal stage for 6 shortlisted suppliers.Is the 2nd January 2019 still valid as the start date for the work and are you still planning to use the proposal / presentation stage?: The 2nd of January 2019 remains the start date for the work. We intend to hold a meeting with the short listed suppliers the week commencing 17 Dec - probably around 19/20 December 18. At that meeting the suppliers will be required to present their proposal for the work and we will meet key members of the team that is being proposed.
• 9. The stated deadline for supplier responses is Monday 17th December. Can you confirm if this is the deadline for the initial 100 word answers or for the second stage (longer) response?If 17th December is the deadline for the second stage response, what is the deadline for the first stage responses?: Monday 17th Dec 18 is the deadline for the initial response. If shortlisted, suppliers will be required to present a full proposal, as outlined in the requirement, on or about 20 Dec 18.
• 10. Are you able to provide any additional information about the target audience for the OBC – e.g. who will be reviewing and signing-off the completed OBC?: The approval route has not yet been confirmed. The final review of the OBC will likely be through Specialist Capability Programme and include the NPCC Lead for Roads Policing and the Capability Lead for Roads Intelligence.
• 11. Has a Strategic Outline Business Case (or equivalent) been completed for this project? If yes, are you able to share this with suppliers prior to the submission date?: A Strategic Outline Case has been produced. It will only be made available to the successful supplier after contract award.
• 12. The expected contract length is given as 3 months to produce an Outline Business Case. Is the scope limited to the drafting of an OBC document, or does the scope also include supporting the project during the evaluation and governance phase of the OBC?: The scope of the requirement is to develop and produce the OBC document. There has been no decision on support requirements or governance of any resulting contract.