Government Digital Service

WP1694: Global Digital Marketplace discovery of other nations’ open contracting data capabilities

Incomplete applications

5
Incomplete applications
4 SME, 1 large

Completed applications

4
Completed applications
4 SME, 0 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 26 November 2018
Deadline for asking questions Monday 3 December 2018 at 11:59pm GMT
Closing date for applications Monday 10 December 2018 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Discovery research and analysis:

- assess the maturity of in-scope nations’ open procurement and contracting 'ecosystems'
- align/map the Open Contracting Data Standard (OCDS) to other Global Digital Marketplace programme elements
- define scope for potential work for following alpha phases (or further discovery), to explore any gaps identified
Latest start date Monday 4 February 2019
Expected contract length 4 months (to 24 May 2019) with potential 1-month extension
Location No specific location, eg they can work remotely
Organisation the work is for Government Digital Service
Budget range £140,000 + VAT
(Expenses budget is excluded from this figure)

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Global Digital Marketplace intends to support partner governments at national and subnational levels (states/cities/municipalities), in their progressive public disclosure and practical usage of, structured open contracting data using the 5 stages of the OCDS, throughout the end-to-end public procurement lifecycle.

The findings and recommendations from this discovery will complement parallel-running activities, which support delivery of the Global Digital Marketplace programme.

Completion of this discovery is required by the end of May 2019. If needed, an option to extend has been included in this requirement.

Please see the following document for general background information regarding the Global Digital Marketplace:

https://docs.google.com/document/d/1o426gEf7rgPIT8pnIJ6Gpd8AmioQ71XIuGRKvqA4sX4/edit?usp=sharing
Problem to be solved The Open Data Barometer Global Report fourth edition (https://opendatabarometer.org/4thedition/report/) found that data needed for civil society to hold governments to account (e.g. data on budget/spending/contracting/company registers) is often:

- missing
- hard to find
- highly opaque
- the least open
- not machine-readable

Although governments’ procurement and contracting data may be available online, poor data quality makes it hard to use and derive value from. The Barometer found that for contract data available online, quality on implementation was relatively low:

- 12% available for bulk download
- 16% open-licensed
- 28% machine-readable

Implementing OCDS will help solve these problems.
Who the users are and what they need to do This should be identified as part of this outcome, however:

As a citizen, I need to know my government is being fair, open, transparent when deciding how taxpayers’ money should be spent, so that I trust they’re delivering better public services.

As a supplier to government, I need to know that buyers are evaluating me fairly and without discrimination during procurements, so that I trust they’re stimulating competitive markets.

As a researcher or journalist, I need to easily analyse bulk datasets on government procurement and contracting, so that I can hold institutions to account for decisions that affect public spending.
Early market engagement Please see the following document for general background information regarding the Global Digital Marketplace:

https://docs.google.com/document/d/1o426gEf7rgPIT8pnIJ6Gpd8AmioQ71XIuGRKvqA4sX4/edit?usp=sharing

This includes links to blog posts published relating to early market engagement that GDS conducted in September 2017 and again in April 2018 (this early market engagement was not specific to this supply opportunity).
Any work that’s already been done Scoping missions have been completed in 6 countries across 3 regions. By 10 December 2018, we will have completed:

- ‘Inception’ mission in one Southeast Asian country
- 'Discovery' missions in two Latin American countries

Insights gained from these missions have enabled the Global Digital Marketplace team to understand countries' contexts:

- political will for change
- key stakeholders
- different procurement structures in place
- problems and challenges they face
- successes they’ve been able to achieve
- future opportunities

Due to the sensitive nature of this work, specific countries and findings will be shared at a later stage.
Existing team At the time of writing this opportunity, the core Global Digital Marketplace team consists of:

- Director
- Programme Lead and PMO
- Product Manager
- Regional Delivery Managers

The successful supplier may be required to work with other GDS teams who are supporting delivery of the Global Digital Marketplace programme.

Due to the nature and scope of this work, the successful supplier for this opportunity WP1694 will be encouraged to work collaboratively with other successful suppliers of Digital Marketplace opportunities WP1655, WP1656 and WP1674 (and any others that may be running in parallel to WP1694).
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place The Government Digital Service is based in the White Chapel Buliding, 10 Whitechapel High Street, London, E1 8QS.

GDS anticipates that this work will be carried out as a blend of co-located working (with the Global Digital Marketplace and GDS teams at the White Chapel Building), remotely, and some short in-country visits.
Working arrangements GDS anticipates that this work will be carried out as a blend of co-located working (with the Global Digital Marketplace and GDS teams at the White Chapel Building), remotely, and some short in-country visits.

Expenses will be capped at the Cabinet Office subsistence guide for international travel.

GDS will share with the successful supplier details of in-country stakeholders from national and subnational governments and non-government organisations, as well as our findings from our own discovery work running parallel to this contract.
Security clearance Security Check (SC) minimum. GDS can sponsor the security clearance process, but the supplier will cover the costs.

The six countries do not require UK individuals to obtain visas, for a maximum 30 day stay. Passports should be valid for a minimum of 6 months from the date of entry.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions All expenses must be pre-agreed with between the parties and must comply with the Cabinet Office (CO) Travel and Subsistence (T&S) Policy.

All vendors are obliged to provide sufficient guarantees to implement appropriate technical and organisational measures so that the processing meets the requirements of GDPR and ensures the protection of the rights of data subjects.

For further information please see the Information Commissioner's Office website:

https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have an in-depth understanding of open data standards in government contexts (e.g. supporting more open and transparent government, the benefits case, civil society use cases, etc).
  • Have an in-depth understanding of open data principles and research, user-centred research, and associated methods, tools and techniques that support these.
  • Ability to communicate with stakeholders clearly and regularly, being an advocate for user needs, open data and open government, and GDS principles, standards, and working practices.
  • Experience conducting primary and secondary research, in-depth analysis of data, and clear and concise reporting on findings.
  • Experience working with civil society organisations or non-government organisations to advocate open data standards, open government, or government transparency and integrity.
Nice-to-have skills and experience
  • Experience of working in ways that align with GDS principles, standards and practices.
  • Experience of creating content for a diverse international audience.
  • Experience working with national or subnational government organisations, in the UK and / or overseas.

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Stakeholder engagement and requirements elicitation approach
  • Delivery approach and methodology
  • Supplier innovation
  • Previous experience and references
  • Value for Money
Cultural fit criteria
  • Collaborates closely with colleagues to meet user needs
  • Transparent and collaborative when making decisions
  • Works with GDS in a self-starting fashion
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Presentation
Evaluation weighting

Technical competence

75%

Cultural fit

5%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. The opportunity mentions working location as 'No specific location, eg they can work remotely' but also mentions the need to be co-located with GDS team (along with remote working and travel).

Can this project be delivered remotely with visits to GDS/in-scope countries for stakeholder engagements, discovery, interviews, and presentations?
GDS anticipates that this work will be carried out as a blend of co-located working (with the Global Digital Marketplace and GDS teams at the White Chapel Building), remotely, and some short in-country visits.

Cultural fit criteria includes collaborating closely with colleagues to meet user needs, being transparent and collaborative when making decisions, and working with GDS in a self-starting fashion. Taking these points into account, the successful supplier will be able to work in whatever ways they believe will best achieve the required outcomes.
2. We have very senior sourcing specialists who will be best placed to deliver the project but they can only be available on a part-time basis – would you be willing to accept a solution with part-time resources? GDS anticipates work will be carried out as a blend of co-located working (with GDS teams in Whitechapel), remotely, and short in-country visits. Cultural fit criteria includes collaborating with colleagues to meet user needs, being transparent and collaborative when making decisions, and working with GDS in a self-starting fashion.

The proposal criteria includes:

- Stakeholder engagement and requirements elicitation approach
- Delivery approach/methodology
- Supplier innovation
- Previous experience and references
- Value for Money

Taking these points into account, the successful supplier will be able to work in whatever ways they believe will best achieve the required outcomes.
3. Conference calls with prospective suppliers have been arranged on other related opportunities to provide more detail, do you intend to host a supplier call for this one too? If so, when is the expected to be? A telephone conference will be held on Monday 03 December 2018 at 15:30 - 16:30 UK time. To dial in as a participant, please call 0800 917 1956 and enter pin 31821690#.

Questions asked and answers provided will be shared as a publicly viewable document shortly after the telephone conference.
4. What activities are you carrying out as part of the inception mission in the selected countries and are you working with any suppliers to implement this or is this being carried out by the GDS? Please refer to https://docs.google.com/document/d/1o426gEf7rgPIT8pnIJ6Gpd8AmioQ71XIuGRKvqA4sX4/edit?usp=sharing

this provides details of the three Digital Marketplace opportunities (WP1655/WP1656/WP1674) that have been awarded recently. These suppliers will support the Global Digital Marketplace Programme discovery activities over the next 4-6 months.

Insights gained from Inception/Discovery missions have enabled the Global Digital Marketplace team to understand countries' contexts:

- political will for change
- key stakeholders
- different procurement structures in place
- problems and challenges they face
- successes they’ve been able to achieve
- future opportunities

Due to the sensitive nature of this work, specific countries and findings will be shared at a later stage.
5. What activities are you carrying out as part of the discovery missions and are you working with any suppliers to implement this? Please refer to https://docs.google.com/document/d/1o426gEf7rgPIT8pnIJ6Gpd8AmioQ71XIuGRKvqA4sX4/edit?usp=sharing

this provides details of the three Digital Marketplace opportunities (WP1655/WP1656/WP1674) that have been awarded recently. These suppliers will support the Global Digital Marketplace Programme discovery activities over the next 4-6 months.

Insights gained from Inception/Discovery missions have enabled the Global Digital Marketplace team to understand countries' contexts:

- political will for change
- key stakeholders
- different procurement structures in place
- problems and challenges they face
- successes they’ve been able to achieve
- future opportunities

Due to the sensitive nature of this work, specific countries and findings will be shared at a later stage.
6. Are you able to share the key procurement dates? (e.g. when suppliers will be shortlisted, dates for proposal submissions and potential presentations?) These dates may be subject to change and have been provided as indications only:

- Shortlist and consensus scoring (aiming to complete by 14 December 2018)
- Written proposals due (04 January 2019)
- Evaluate written proposals (aiming to complete by 11 January 2019)
- Presentations (w/c 14 January 2019)
- Award, finalise contract and SOW1 (w/c 21 January 2019)
- Sprint 0 / inception (w/c 28 January 2019)
7. Can suppliers partner with trusted 3rd party specialists as part of this application? Yes. Details of these trusted specialists should be explained as part of potential suppliers' responses, including how you've worked together successfully for other clients (whether public sector or otherwise).
8. Is it known if we will need to work with other government departments as well as GDS? E.g. Department for International Trade, Foreign Office. If so who / how will their needs be brokered understood? Engagement with other UK government departments may be required due to the nature of the requirements. If that's to be the case, GDS will make the necessary initial introductions. The Foreign & Commonwealth Office is our key stakeholder at British Embassy and British High Commission posts in our target partner countries, which may also provide opportunities to engage with other UK government departments, either in the UK or in-country.
9. There’s a number of workstreams in progress, what’s the current status of all work carried out and in progress? Please refer to https://docs.google.com/document/d/1o426gEf7rgPIT8pnIJ6Gpd8AmioQ71XIuGRKvqA4sX4/edit?usp=sharing

this provides details of the three Digital Marketplace opportunities (WP1655/WP1656/WP1674) that have been awarded recently. These suppliers will support the Global Digital Marketplace Programme discovery activities over the next 4-6 months.

Insights gained from Inception/Discovery missions have enabled the Global Digital Marketplace team to understand countries' contexts:

- political will for change
- key stakeholders
- different procurement structures in place
- problems and challenges they face
- successes they’ve been able to achieve
- future opportunities

Due to the sensitive nature of this work, specific countries and findings will be shared at a later stage.
10. How are GDS proposing the different workstreams work together? Is there a lead /co-ordinating workstream? The Global Digital Marketplace programme at GDS is the lead / coordinating workstream. The successful supplier may be required to work with other GDS teams who are supporting delivery of the Global Digital Marketplace programme.

Due to the nature and scope of this work, the successful supplier for this opportunity WP1694 will be encouraged to work collaboratively with other successful suppliers of Digital Marketplace opportunities WP1655, WP1656 and WP1674 (and any others that may be running in parallel to WP1694).
11. An essential skill/experience is experience in "in-depth analysis of data". Please can you clarify what data in particular you're referring to/what data is available for us to investigate? Discovery research and analysis is required to (among other things stated in this opportunity) assess the maturity of in-scope nations’ open procurement and contracting 'ecosystems'. Potential suppliers will be expected to know already, or use their ingenuity to discover, the likely data sources that will support delivery of the required outcomes for this project.
12. Can you please share the procurement reform best practice document that was showcased at an OECD conference in Seoul? This will be shared with suppliers who are successfully shortlisted.
13. Which suppliers were the other workstreams awarded to as this information is not currently published on the opportunities? Contracts with these suppliers are currently being finalised and once completed, details will be published on the Digital Marketplace opportunities pages that relate to each individual workstream.
14. Where will the questions and answers from the Q&A conference call be published? Please see questions and answers 15 - 27, below.
15. What do you envisage the final outcome of this work package to be? "We expect a report to be produced of the Discovery findings and analysis, which (as stated in the 'Summary of the work') would include:
- an assessment of the maturity of in-scope nations’ open procurement and contracting 'ecosystems'
- aligning / mapping the OCDS to other Global Digital Marketplace programme elements
- recommendations for defining scope for potential work for following alpha phases (or further discovery), to explore any gaps identified"
16. With regards to the current work being undertaken in Latin America, would the existing information be made available? Due to the sensitive nature of this work, specific countries will be shared with shortlisted potential suppliers, and findings will be shared with the successful supplier.
17. Is there a dependency for suppliers to have knowledge of any existing work? No. The successful supplier will be given access to all the information required.
18. You have conducted scoping missions. Were the existing scoping missions conducted internally? Yes, with some assistance from the international team of the Government Communication Service.
19. What are the highest priority goals in relation to this work? "As stated in the document provided for general background information regarding the Global Digital Marketplace programme (https://docs.google.com/document/d/1o426gEf7rgPIT8pnIJ6Gpd8AmioQ71XIuGRKvqA4sX4/edit?usp=sharing), it's:

- one of a number of activities that make up the Cross-Government Prosperity Fund Global Anti-Corruption Programme (led by the Foreign & Commonwealth Office.
- a commitment under Priority 4 (Reduce Corruption in Public Procurement and Grants) of the UK Anti-Corruption Strategy 2017-2022.

The goal of the Global Digital Marketplace programme is to help national and subnational partner governments in emerging economies, to tackle corruption by opening up procurement and contracting in the end-to-end lifecycle of digital, data and technology delivery."
20. For scoping purposes, how quickly can we get access to information on the countries where this work will be conducted? "Due to the sensitive nature of this work, specific countries will be shared with shortlisted potential suppliers, and findings will be shared with the successful supplier.

GDS has already engaged with the relevant stakeholders and as such they will enter at a stage where relationships have been established. The successful supplier will also further benefit from the current work being undertaken by other suppliers on WP1655, WP1656 and WP1674."
21. How do you propose suppliers on the various Global Digital Marketplace discoveries will work together? We understand that there will be some overlap on the various pieces of work, and as such are keen for suppliers to gain a collective understanding of how different elements link together. We expect the successful supplier to adopt a collaborative approach to their ways of working and delivery, as will have already been adopted by those undertaking work on WP1655, WP1656 and WP1674.
22. Is there a concern this work will not fit in with that of existing suppliers? The Global Digital Marketplace programme team, and the suppliers working on WP1655, WP1656 and WP1674, are aware that this discovery will start during their delivery. The successful supplier for this discovery will be expected to adopt an equally collaborative approach as that already established by the team.
23. When will you publish the names of the winning suppliers of the other Global Digital Marketplace opportunities? We hope to have these published on the Digital Marketplace by 07 December 2018.
24. When can we get access to the findings of the Seoul conference? The playbook will be shared with suppliers who are successfully shortlisted. The Seoul event was conducted under Chatham House Rule, however as soon as we have clearance from the OECD we will share the playbook openly. We see the playbook being an interesting tool for government change programmes that are looking to embed internet-era approaches to public procurement. For example the Global Digital Marketplace programme and its supply-chain partners, could use this as a way of drawing on the insights from many countries, as well as contributing further insights through our delivery.
25. What does the long-term timeline for the Global Digital Marketplace programme look like? "The Global Digital Marketplace is a four year programme. As stated in the general background information document (https://docs.google.com/document/d/1o426gEf7rgPIT8pnIJ6Gpd8AmioQ71XIuGRKvqA4sX4/edit?usp=sharing), it's:

- one of a number of activities that make up the Cross-Government Prosperity Fund Global Anti-Corruption Programme (led by the FCO).
- a commitment under Priority 4 (Reduce Corruption in Public Procurement and Grants) of the UK Anti-Corruption Strategy 2017 to 2022.

The goal of the Global Digital Marketplace programme is to help national and subnational partner governments in emerging economies, to tackle corruption by opening up procurement and contracting in the end-to-end lifecycle of digital, data and technology delivery."
26. How could the current political climate impact this work? As stated on the GOV.UK Cross-Government Prosperity Fund pages (https://www.gov.uk/government/publications/cross-government-prosperity-fund-programme/cross-government-prosperity-fund-update), the countries in which the Fund operates present huge untapped potential; opportunities for sharing expertise, creating mutually beneficial partnerships and for businesses and trade to thrive. By breaking down barriers to growth, and supporting vital economic development and reform, the UK is helping countries build well regulated, competitive markets, and making our new trading partners of the future. As well as contributing to inclusive growth in recipient countries, we expect the reforms brought about by the programmes to create opportunities for international business including UK companies.
27. What would stand out when providing evidence against the essential and nice-to-have requirements? You’ll need to say whether you have (and provide evidence of) the essential and nice-to-have skills and experience needed for this opportunity. It's easier to understand how your skills and experience match our needs if you provide evidence that includes specific examples of work you’ve done or skills you’ve used in the past. Be specific about what the situation was, the work you did, and what the results were. Please provide one example for each essential or nice-to-have requirement. You can reuse examples across different essential or nice-to-have requirements if you need to.
28. If you would like to provide feedback regarding the Q&A session please email the GDS Commissioning Team. GDS-TECHNOLOGY-BUYER@digital.cabinet-office.gov.uk