Accent Housing Limited

SharePoint Developer

Incomplete applications

11
Incomplete applications
9 SME, 2 large

Completed applications

17
Completed applications
16 SME, 1 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 8 November 2018
Deadline for asking questions Monday 12 November 2018 at 11:59pm GMT
Closing date for applications Thursday 15 November 2018 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Content designer
Summary of the work Accent Housing Limited are wanting to secure the services of a SharePoint Specialist for up to 30 days to workshop, design, create, implement and integrate a new SharePoint Online intranet site for the organisation.
Latest start date Monday 7 January 2019
Expected contract length 30 days to be called off. Mainly upfront (25 days) plus 5 days
Location Yorkshire and the Humber
Organisation the work is for Accent Housing Limited
Maximum day rate Up to £900 per day

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement We have spoken with a number of SharePoint consultancies to assess our requirements - we are looking at around 30 days.
Who the specialist will work with Working with Project Manager, Service Desk, Internal Designers and other key stakeholders.
What the specialist will work on We are looking for a SharePoint Developer to review, workshop, assess, design, create and implement a full SharePoint online Intranet site working with our design teams and other content providers to create the new site, move all material across and then ensure the new site is all setup and full integrated into our existing systems and existing staff.

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Baildon, Shipley Nr Bradford - BD17 7SW
Working arrangements We wish to contract for up to 30 days mainly on-site here in Baildon but also in their offices where there isnt a requirement to be on-site.

Initially onsite to gather requirements but then flexible providing the overall objective is met.
Security clearance N/A

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions N/A

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • SharePoint Online (Latest Version) Excellence
  • Integration with AD
  • Design and intergration of existing business templates
  • Migration of content
Nice-to-have skills and experience
  • Provide advice and guidance to the team
  • Training

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 6
Cultural fit criteria
  • Work as a team with our organisation
  • Be able to work under own initiative
  • Share knowledge and experience
Assessment methods Work history
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. 1. What is the IR35 status? - we are a housing association who wish to procure the services of a SharePoint developer via a company who is charging by the day rate. Answer: We are a housing association who wish to procure the services of a SharePoint developer via a company who is charging by the day rate. We are not taking on any liabilities for Tax or National Insurance for any person who is supplied by a company for this piece of work.
2. 2. Is there a current incumbent? Answer: No, this is a new piece of fixed time work for up to 30 days to carry out the work as described. We currently have SharePoint 2007 on-premise. We are looking to move to an online SharePoint instance utilising AD synchronising services.
3. Q) How can we submit a response directly as the portal will not let me? A) To ensure a fair ability for responses - anyone who cannot upload via this portal can email directly to steve.craison@accentgroup.org where it will be considered once the opportunity has closed.
4. Q) You selected content designer as the specialist but from the description it would look like you need a developer or consultant - if we haven't registered to provide content designers, but we can provide developers or consultants, how do we do that? A) We are unable to amend the specialist on the form as there isn't the facility to do that, but yes, we are looking for skills to setup, develop and create a SharePoint online instance migrating from our old site.

If you offer that type of skill but are unable to submit via the content designer route then in the interests of fairness please see the other question and answer and submit via email.

Please use the same format - day rate, approx start date and then 100 word overview.
Thank you.
5. Q) What volume of data do you wish to migrate between SharePoint 2007 and SharePoint Online? A) The total size of the SQL server which holds all of the data for our current instance is circa 350GB. This includes the SharePoint config files.

To provide further detail, we currently have 12GB of files (36,000) across 9,000 Folders when looking from a windows explorere perspective.

We will not be migrating all of this information across.
6. Q) What type of content will require migrating? (i.e. just documents) or documents and lists/calendars etc. A) the type of content we currently hold is mainly documents, we haven't utilised many calendars or lists. We will be working with the business to understand what content needs to be migrated.
7. Q) What level of usage of 'Metadata' has previously been used to categorise content in SharePoint 2007 and will this metadata need migrating? A) To my knowledge, we have not used any metadata style classification previously throughout the business, the only exception is our corporate document template/guidance library - that has a single group of classification on it so that we can display the documents grouped by letter - very simple high level though.

We intend to utilise the list and other document library/search functions that are available on SharePoint online to ensure we capture that.
8. Q) Please can you define 'existing business templates' and what you mean by integrating these with SharePoint?

Are you referring to previously developed web forms, MS Word based document templates or business processes implemented in SharePoint workflows?
A) We do not have any workflows set up in our existing SharePoint instance

We have a number of existing templates but given that the look, feel and design of SharePoint Online is quite a bit different to our instance of SharePoint, we are wanting the prospective person/team to present ideas or how we can best utilise the processes function.
9. Q) What level of security clearance is required? A) - we do not require any level of security clearance or DBS check