Awarded to Carbon60 Limited (Formally s.com Group Limited)

Start date: Wednesday 2 January 2019
Value: £261,250
Company size: large
Ministry of Defence (MOD)

Maritime Multi-Links Programme - Project Team Support copy

5 Incomplete applications

3 SME, 2 large

3 Completed applications

2 SME, 1 large

Important dates

Published
Friday 21 September 2018
Deadline for asking questions
Friday 28 September 2018 at 11:59pm GMT
Closing date for applications
Friday 5 October 2018 at 11:59pm GMT

Overview

Summary of the work
A Specialist acquisition support, of up to four individuals is required to provide technical support to the Ministry of Defence (MOD) Maritime Multi-Link Programme (MML) to assist in identifying and assembling the project artefacts required to support MML Main Gate Business Case submission by Sep 19.
Latest start date
Wednesday 2 January 2019
Expected contract length
6 months
Location
South East England
Organisation the work is for
Ministry of Defence (MOD)
Budget range
Limit of Liability of £333K ex VAT including all T&S expenses to a limit of £30K ex VAT.

About the work

Why the work is being done
The MML Programme will update the current disparate set of Naval Data Link equipment and message standards with a harmonised fit across all surface platforms. NC–IW Div is the Senior Responsible Officer for this element of the programme. The programme is being delivered by the Situational Awareness Command & Control (SACC) Delivery Team (DT) based at DE&S Abbey Wood.

The capability enhancements delivered by the MML programme are required to ensure that the Royal Navy’s Tactical Data Link (TDL) capabilities remain aligned with those used by its NATO and coalition partners. Therefore, this is essential for retaining interoperability.
Problem to be solved
The Programme of work has been delayed at the production of a Main Gate Business Case (MGBC) causing a loss in momentum which needs to be recovered ready for a revised MGBC submission date of Sep 19. To achieve this specialist support to NC–IW Div and the SACC DT is Required.
Who the users are and what they need to do
The DE&S Situational Awareness Command and Control (SACC) Delivery Team (DT)

Needs to deliver Data Link upgrades for Link 11 & 16 and introduce Link 22 to Royal Navy ships to ensure that they meet mandated Theatre Entry Standards for future operations and remain interoperable with coalition partners.

In order to progress to the next phase of the project cycle, Design and Manufacture, the DT requires specialist support to assemble the project artefacts required for a Main Gate Business Case Submission (MGBC) in Sep 19.
Early market engagement
Any work that’s already been done
The project is currently in the Assessment phases of the CADMID cycle with the intention of further extending this period to allow time for NC-IW Div and SACC DT to recover the momentum lost during a pause in activities.

An Invitation to Tender (ITT) has been submitted and proposal received from the Prime Contractor. The scrutiny of this proposal for technical compliance against the requirement is of significant importance and a critical element of the work to be undertaken
Existing team
NC-IW Div : - Senior Responsible Owner, Programme Manager and Project Manager.
SACC DT: - Team Leader, Portfolio Manager, MML Project Manager, MGBC Project Manager, Facilities Engineer, Project Financial and Commercial support teams. The DT are also undergoing further recruitment - target completion summer 18.

Working under the overall direction of the NC-IW Div Programme Manager, the team will have regular contact with a mixture of MOD civilian, service personnel, industry partners and associated contractors.
Principally the team will work closely with the NC-IW Div Project Manager and associated NC subject matter experts, the SACC Project Manager and Industry Partner.
Current phase
Not started

Work setup

Address where the work will take place
Navy Command Establishments and Partners premises in the Portsmouth area including :-
Portsdown Technology Park, Southwick Road, Cosham, Portsmouth, PO6 3RU and Navy Command Headquarters, Whale Island, Portsmouth PO2 8BY

Extended period of collaborative working from nearby Contractors premises (BAES Broadoak) and elsewhere in Portsmouth and immediate region.

Regular meetings and periods of collaborative working with the Project Team at MoD Abbey Wood (Bristol) or BAES at New Malden (London) / DITS (Yeovil). The frequency and duration of these will vary during the task period.

Travel and Subsistence costs may be claimed when undertaking task activities outside the Portsmouth area
Working arrangements
Full time roles for up to 4 specialists. The individuals within the team will need to work primarily from a Portsmouth location (to be defined) five days per week with a 7.5 hour working day. Office facilities will be provided in the Portsmouth area and the team will be provided with access to the appropriate MOD IT systems and telecoms to deliver the task.
Security clearance
All personnel under taking the delivery of this task must, as a minimum hold a valid Security Clearance (SC) for the duration of the role.

Additional information

Additional terms and conditions
The following DEFCONS (latest editions) shall apply: 5J, 76, 502, 513, 515, 516, 518, 520, 522, 526, 527, 529, 530, 531, 534, 537, 538, 550, 566, 602B, 604, 608, 642, 658, 659A, 660, 694.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Bid Requirement Management: Demonstrate experience in tender assessment and effective negotiation skills all delivered by personnel qualified to APMP or equivalent.
  • Bid Requirement Management: Demonstrate an understanding of commercial approaches/considerations within the Public & Private Sector environments.
  • Bid Requirement Management: Demonstrate experience of effective communication and stakeholder management skills, the ability to engage and organise busy stakeholders to ensure critical activities are completed.
  • Facilities Project Management: Demonstrate the ability to deliver Trials Facilities including experience of Scope Setting, Business Case writing and Options analysis.
  • Facilities Project Management: Can develop a detailed Plan that can then be used to update existing facilities at Portsdown Technology Park to enable MML trials, testing and the ITEAP
  • Facilities Project Management: Demonstrate an understanding of planning, executing Tests/ Trials, supported by a proven record of translating Tests/ Trials Plans into implemented facilities upgrades in a technical environment.
  • Facilities Project Management: Demonstrate an ability to enforce project delivery standards ensuring outputs and deliverables are fit for purpose. Delivered by personnel qualified to APMP or equivalent.
  • Facilities Project Management: Demonstrate experience in requirements capture in a technical environment.
  • Facilities Project Management: Have a proven record of managing objectives, overseeing quality control throughout, taking leadership in the management of suppliers and liaising with stakeholders to facilitate delivery.
  • TDL System Engineering: Demonstrate a comprehensive understanding of tactical data link operations and their integration in a multi-link environment.
  • TDL System Engineering: Demonstrate an understanding of NATO TDL standards including DLCP
  • TDL System Engineering: Have experience in: System engineering and Integration in a maritime environment. Requirements management and working with suppliers to contribute to and assess/assure detailed technical architectures/ designs.
  • TDL System Engineering: Have HNC minimum qualification. Knowledge of working with the DOORS software an advantage.
  • Project Control: Have 5 years’ experience working on technically complex projects.
  • Project Control: Be highly experienced on the use of the Primavera P6 Project/Portfolio Management tool set.
  • Project Control: Have experience of using planning and project control processes.
  • Project Control: Be experienced at Schedule Uncertainty and Risk Analysis using Primavera Risk Analyser is essential and working knowledge of the use of ARM is desirable.
  • Project Control: Be able to undertake EVM analysis to help the PM to understand the EVM metrics on the Project.
  • Project Control: Have experience of developing and using WBS/PBS.
  • Project Control: Have an ability to identify, document and schedule project Dependencies, Assumptions and Constraints.
Nice-to-have skills and experience
  • Bid Requirement Management: Have an understanding of data link systems and operations and their integration in a multi-link maritime environment.
  • Bid Requirement Management: Have a PM qualified to APMPQ or equivalent.
  • Facilities Project Management: Have experience in estimating project costs, time and resource requirements.
  • Facilities Project Management: Have an understanding of Data Link systems and operations and their integration in a multi-link environment.
  • Facilities Project Management: Have an effective communication skills and experience of stakeholder management, engaging and organising busy stakeholders to ensure critical activities are completed.
  • Facilities Project Management: Have experience in drafting Business Cases.
  • Facilities Project Management: Have knowledge of the MoD's commercial and financial processes.
  • Facilities Project Management: Have experience of delivering technical capabilities to RN ships. Have a PM qualified to APMPQ or equivalent.
  • TDL System Engineering: Have recent experience within a US/NATO multi-link operational environment.
  • TDL System Engineering: Have an understanding of the current CMS family of Combat Systems
  • TDL System Engineering: Have an understanding of commercial approaches/considerations
  • TDL System Engineering: Have a BEng qualification.
  • Project Control: Have an understanding of Data Link systems and operations and their integration in a multi-link environment.
  • Project Control: Have Cost modelling experience.
  • Project Control: Have experience of reviewing MS Project Schedules (Industry Schedules may be in MS Project).
  • Project Control: Have experience of integrating supplier schedules could be included and experience of IBRs would be beneficial.

How suppliers will be evaluated

How many suppliers to evaluate
3
Proposal criteria
  • Relevant expertise and experience of team members.
  • Readiness to commence work with the required skill sets available.
  • Evidence of past work and previous successful against similar requirements.
  • Strength of written proposals
  • Demonstration of depth of understanding on the requirement.
  • Relevance and content of supplier presentations together with performance in the response to questions from the assessment panel.
  • How the supplier has identified risks and dependencies and offered approaches to manage them.
Cultural fit criteria
  • Have a proven track record of supporting diversity.
  • Work as a "one team" with our organisation and other suppliers.
  • Share in a no-blame culture, which encourages people to learn from their mistakes.
  • Share knowledge and experience with other team members.
  • Be agile and flexible to changing requirements.
  • Be transparent and collaborative when making decisions
  • Have experience in developing an agile working culture.
  • Challenge the status quo.
  • Contribute to an inclusive working environment.
Payment approach
Fixed price
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence

70%

Cultural fit

5%

Price

25%

Questions asked by suppliers

1. Can the authority please confirm the IR35 status of these roles?
The intermediaries legislation (IR35) does not apply.
2. Can the Authority clarify whether the £333K LOL is to include T&S for work undertaken at Portsmouth and that the additional £30K LOL for T&S is for work undertaken at sites away from Portsmouth
A limit of £30K ex VAT is include within the total LoL of £333k Ex VAT solely to cover T&S costs incurred by the Supplier for project activities outside of the Portsmouth area i.e. to attend project meetings with the SACC Delivery Team based MoD Abbey Wood Bristol. Any T&S costs incurred by the Supplier within the local Portsmouth area i.e. for travel from the Portsdown site to Navy Command HQ or to the MML Prime Contractor’s premises in Broadoak cannot be claimed.
3. Can the authority confirm if there will be any options for extension of the project beyond the six months stated.
There is the potential for a further contract period beyond the 6-months requirement being advertised. A decision on this would be subject to a review nearer the end of the contract period.