Awarded to Helyx Secure Information Systems Ltd

Start date: Tuesday 11 September 2018
Value: £104,580
Company size: SME
Defence Equipment & Support

Transition Project Manager

2 Incomplete applications

2 SME, 0 large

7 Completed applications

6 SME, 1 large

Important dates

Monday 20 August 2018
Deadline for asking questions
Monday 27 August 2018 at 11:59pm GMT
Closing date for applications
Monday 3 September 2018 at 11:59pm GMT


Specialist role
Delivery manager
Summary of the work
Working with the System Operating Authority (SOA) you will interface on a daily basis with DE&S to assist the delivery of an exciting IT capability based on Evergreen and Agile principles.
Latest start date
Monday 10 September 2018
Expected contract length
42 weeks with 10 week unfunded option
West Midlands
Organisation the work is for
Defence Equipment & Support
Maximum day rate
£500 per day worked (inclusive of T&S)

The post will be based almost entirely at a single site with minimal travel anticipated.

About the work

Early market engagement
Who the specialist will work with
You will be a key member of the System Operating Authority, overseeing the integration of a bespoke network. You will work with the delivery organisation, DE&S, on a daily basis.
What the specialist will work on
On a daily basis:
•Manage all aspects of Operational Readiness evaluations for IT systems.
•Manage Project Delivery team contractors.
•Develop and manage implementation of Service Management and Transition strategy and processes. Report progress to CIWG.
•Consult with stakeholders to ensure the developed service management processes are included in all training packages.
•Effectively and accurately communicate relevant project information to project team.
•Manage contemplated change notices and change orders to the project which will affect Service Transition activities.
•Communicate process improvement suggestion with a constructive attitude.
•Communicate project status and issues.
•Prepare organisation and communication charts.
Full TORs upon award.

Work setup

Address where the work will take place
Working arrangements
40 hrs (8hrs Mon - Fri)
Security clearance
MOD DV required on day 1 of the appointment due to the sensitivity of the role.

Additional information

Additional terms and conditions
In the event that the post is vacated the Supplier shall ensure that it is filled within one working week by a candidate who meets the criteria of this competition with prior approval of the Buyer.

The Supplier and their representatives shall abide by:
DEFCON 5J(Edn 18/11/16)-Unique Identifiers
DEFCON 76(Edn 12/06)-Contractor’s Personnel at Government Sites
DEFCON 501(Edn 11/17)-Definitions and Interpretations
DEFCON 522(Edn 11/17)-Payment and Recovery of Sums Due
DEFCON 658(Edn 10/17)-Cyber
DEFCON 659A(Edn 02/17)-Security Measures
DEFCON 660(Edn 12/15)-Official-Sensitive Security Requirements
DEFCON 703(Edn 08/13)-Intellectual Property Rights - Vesting in the Authority

Available online at:

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrable experience of working on a programme that has delivered or is delivering a classified strategic Command and Control system in a Military context.
  • Experience of Transition/Upgrade/Refresh Projects as a Transition Manager leading the migration of Users between systems.
  • Strong multi-tasking and organizational skill.
  • ITIL v 3 Transition qualifications / experience.
  • Knowledge of ITIL v3 Service Transition.
  • Proficient in MS Project and the MS Office Suite of products.
  • Effective communication skills including verbal, written and presentation skills.
  • Demonstrated willingness to be flexible and adaptable to changing priorities.
  • Qualifications in Project Management i.e. PRINCE2/APMP and/or equivalent experience.
  • Minimum 3 years experience of Project Management.
Nice-to-have skills and experience
  • 5 years plus experience Project Managing the delivery of IT projects.
  • Knowledgeable of transition, upgrades, refresh projects in an Agile environment.
  • ITIL v3 Service Operations / experience.

How suppliers will be evaluated

How many specialists to evaluate
Cultural fit criteria
  • Work as a team with our organisation and other suppliers.
  • Transparent and collaborative when making decisions.
  • Have a no-blame culture and encourage people to learn from their mistakes.
Assessment methods
  • Work history
  • Interview
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. What is the IR35 status?
The Intermediaries Legislation does not apply to this engagement, concluded by using the ‘check employment status for tax’ online tool
2. Please can you clarify whether this role falls inside or outside IR35?
The Intermediaries Legislation does not apply to this engagement, concluded by using the ‘check employment status for tax’ online tool
3. Can the authority please confirm the IR35 status of this role.
The Intermediaries Legislation does not apply to this engagement, concluded by using the ‘check employment status for tax’ online tool
4. The following link is for buyers only – are you able to provide an alternative link?

Available online at:
Apologies, this was an error. The correct link is: .
5. Can you confirm the outcome of your IR35 assessment for this candidate.
The Intermediaries Legislation does not apply to this engagement, concluded by using the ‘check employment status for tax’ online tool
6. Please can you confirm if there is an incumbent in the position and if they will be applying via the framework?
The existing post is currently gapped however some elements are currently being undertaken by another job holder.

This advert is an open competition through the framework and applicants are not disclosed to the Authority until the advert has closed.
7. Please can you confirm if there is any flexibility on the budget for a DV Cleared consultant who is available immediately?
The Maximum Day Rate for the Transition Project Manager is as advertised. £500 per day worked , inclusive of Travel and Subsistence.
8. Could you please clarify what it means my 10 week unfunded option? Thank you
The requirement to take up the optional extension will be reviewed throughout the duration of the Contract. If the extension is deemed to be required, this will then be subject to internal approvals.