Maritime and Coastguard Agency

Maintenance of heat press units for Seafarer passbook printing

Incomplete applications

2
Incomplete applications
0 SME, 2 large

Completed applications

0
Completed applications
Important dates
Opportunity attribute name Opportunity attribute value
Published Tuesday 7 August 2018
Deadline for asking questions Tuesday 14 August 2018 at 11:59pm GMT
Closing date for applications Tuesday 21 August 2018 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work The Maritime and Coastguard Agency is seeking a supplier who can manufacture electromechanical components to repair a small number of specialist hardware units. We also seek a service to inspect and calibrate the heater and pressure plate components within each of these units every month over a 24 month contract.
Latest start date Monday 31 December 2018
Expected contract length 24 months
Location No specific location, eg they can work remotely
Organisation the work is for Maritime and Coastguard Agency
Budget range We anticipate that there will be a core service charge covering monthly routine inspection and calibration of MTU heat and pressure plates. This charge must also ensure that a suitable engineering team is available during working hours to conduct break/fix activities on demand. We expect to be charged for all parts and labour needed to repair MTU devices. This includes workshop manufacture of replacement components that cannot be sourced.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Maritime and Coastguard Agency (MCA) print identity and qualification passbooks for issue to UK registered seafarers. Ports in many countries require this identification before seafarers can disembark and carry out their duties. We laser print an inverse seafarer photo and associated text onto a special plastic "Meryl" strip manufactured by 3M. We load the strip and the passbook identity page into a "Meryl Transfer Unit" (MTU). It heat presses the laserjet toner from the strip onto the passbook. The strip is removed and cleaned for reuse. MTUs are electro-mechanical hardware devices with no data connectivity.
Problem to be solved The Meryl Transfer Unit (MTU) hardware device is no longer manufactured by 3M. There are no 3M engineers available to fix the units or to perform proactive maintenance such as heat and pressure calibration checks. We are seeking a supplier to examine the units and put together a suitable maintenance service.
Who the users are and what they need to do Passbook printing is controlled through the MCA Seafarers Branch located in Southampton and the Register of Shipping and Seamen (RSS) located in Cardiff.
Early market engagement
Any work that’s already been done
Existing team Interested supplier will work directly with the MCA in-house ICT team who are responsible for running and maintaining hardware and software used by our Seafarers Branch.
Current phase Not applicable

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place The ICT Branch and the Seafarers Branch are located at the Maritime and Coastguard Agency, Spring Place, 105 Commercial Road, Southampton, SO15 1EG. Some of our users operate from the Registry of Shipping and Seamen, Anchor Court, Keen Rd, Cardiff, CF24 5JW.
Working arrangements A member of the MCA ICT Branch will work with the chosen supplier at Southampton and Cardiff to assess the existing hardware and agree service levels. We expect you to calibrate MTU device heat and pressure plates in situ. You may need to relocate a faulty MTU device into your workshop for more serious electromechanical repair work. You will be responsible for sourcing spare parts or manufacturing replacement components in your workshop.
Security clearance

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience Electrical and Electronic Engineering
Nice-to-have skills and experience Computer Aided Design and Manufacturing

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 10
Proposal criteria Technical Solution
Cultural fit criteria Provide a fully managed service
Payment approach Time and materials
Assessment methods
  • Written proposal
  • Presentation
Evaluation weighting

Technical competence

75%

Cultural fit

5%

Price

20%

Questions asked by suppliers

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