Department of Argriculture, Environment and Rural Affairs

Delivery teams for DAERA NI ICT Enabled business change projects

Incomplete applications

0
Incomplete applications

Completed applications

18
Completed applications
11 SME, 7 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 5 September 2016
Deadline for asking questions Monday 12 September 2016 at 11:59pm GMT
Closing date for applications Monday 19 September 2016 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Provision of skilled and experienced business analysis, software development and project management skills to facilitate development and progress of a number of Small to Medium scale business change projects within DAERA NI. Adopting Agile methodologies and skills transfer to DAERA-NI staff. Suppliers are required to work onsite in Northern Ireland.
Latest start date 12th September 2016
Expected contract length 1 year
Location Northern Ireland
Organisation the work is for Department of Argriculture, Environment and Rural Affairs
Budget range The total spend of this contract is not guaranteed but current planned projects are estimated up to £350,000.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done Provision of skilled and experienced business analysis, software development and project management skills to facilitate development and progress of a number of small and medium business change projects within DAERA NI. Adopting agile methodologies and incorporating skills transfer to internal DAERA staff, contractors will be required to work onsite in Northern Ireland.
Problem to be solved The challenges that the business need to meet are redeveloping legacy Access and .Net based systems to incorporate new business processes. There is also a requirement to migrate paper form requests for services to digital online services to provide better digital movement of applications and integration to existing business systems and work flows, data analysis and data mining.
Who the users are and what they need to do requirements are specific to each project a sample list of these are :- Industrial Pollution system redevelopment - Medium, Planning Consultations System Phase II - Small, Waste Management Licensing redevelopment - Medium, Hazardous Waste Management System review and development - Medium, Migration of paper permit requests to Online services - medium. The work will also incorporate data analysis and data mining to inform a strategic approach to data management and business intelligence.
Early market engagement
Any work that’s already been done
Existing team The supplier s required to work within the existing operational, development and project teams made up of existing DAERA staff.
Current phase Not applicable

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Suppliers will be required to work from within DAERA offices in the Belfast BT2 and Stormont BT4 Areas in Northern Ireland.
Working arrangements Supplier staff will be required to work on-site as part of a project team reporting to an NICS team leader from 9am-5pm Monday to Friday excluding Northern Ireland Public Holidays. All necessary additional costs such as flights, day to day travel, subsistence and accommodation costs to get to and from place of work must be included to establish total cost of engagement. Where travel is needed to facilitate face to face meetings during the working day these will be paid by the department
Security clearance Basic Security Clearance required.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have 2 years professional experience in the last 5 years working to deliver secure .NET applications across multiple platforms for both internal and external use.
  • Provide professional skills in Software Development, Project Management, Agile Scrum Master, Business Architects/Analysts
  • Have experience in migrating legacy systems to a .Net, HTML 5 platform using technologies including but not limited to C#, javascript and AngularJS.
  • Have experience in developing against a defined user experience model including responsive and adaptive application design for mobile platforms
  • Work within multi disciplinary teams
Nice-to-have skills and experience

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 15
Proposal criteria
  • Examples demonstrate solutions migrating from legacy applications to modern responsive and adaptive applications e.g. from MS Access to .NET
  • Examples demonstrate the use of skills in each discipline, Software Developer, Project manager, Agile Scrum master, Business Architect, Business Analyst,
  • Examples demonstrate the use and successful completion of projects that have involved use of development technologies listed and in developing mobile applications across multiple platforms and device types
  • Examples demonstrate the types of engagement with customer and multi disciplinary teams and other suppliers
  • Examples demonstrate data analysis and data mining to assist in business intelligence
  • VFM - combined skill total/day. Example project 20 days. Include; cost to engage (e.g. flights, accommodation, etc converted to per day rate) 4 days for each of the 5 skills
Cultural fit criteria
  • Examples demonstrate working as a member of our internal teams and with other suppliers as required
  • Examples demonstrate a collaborative approach to problem solving within teams
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Case study
  • Work history
Evaluation weighting

Technical competence

10%

Cultural fit

5%

Price

85%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. the latest start listed as 12th September 2016 however the application isn't due until 19th September 2016. Please can you confirm the latest start date. The latest start listed as 12th September 2016 was posted in error from a previous publication that was withdrawn and should read 31st October 2016 to account for current project delays.
2. This procurement seems heavily price driven... could you please clarify if 85% is correct? If there any element of the procurement where remote working either offshore or Offsite within UK is permitted? The evaluation criteria has been reviewed and agreed for this project and given the nature of the projects is weighted accordingly across the criteria. The working onsite is two fold one to allow our own internal teams working in partnership with the successful supplier for knowledge transfer and guide the development of each project in preparation for service transition and support so internal teams. Secondly to ensure that an agile approach is with the customer and development community be co-located for a much greater engagement and chance of success. For these reasons on site working is required.
3. Hi, we would like to express an interest in this particular opportunity - at your earliest convenience, can you please advise how we can do so ? Please use the Digital Outcomes portal to submit your interest and response. guidance fro suppliers can be found at https://www.gov.uk/guidance/digital-marketplace-suppliers-guide or by contacting the digital marketplace.
4. Is it envisaged that more than one delivery team will be working in parallel? There are a number of projects that are to be scheduled over the course of the next year and this may mean that more than one project may be running in parallel.
5. The budget range figure of £350,000 suggests an average intensity of working of 3 - 4 people working continuously over the entire year. Is it expected that there will be peaks of intensity, significantly higher than 3 - 4 people, and if so what is the likely maximum intensity? There are a number of small and medium project planned over the course of the year and these may be run in parallel. As with any programme there will be periods of peaks and troughs where the skills and mix of skills will need to blend and be flexible to meet programme demands as required. DAERA will work with the successful supplier in planning the programme as far in advance as is possible. For day 1 though a small team of 2-3 people is expected to assist discovery and planning of approved projects.
6. The budget range figure of £350,000 suggests an average intensity of working of 3 - 4 people working continuously over the entire year. Is it expected that there will be peaks of intensity, significantly higher than 3 - 4 people, and if so what is the likely maximum intensity? In addition to the answer given for suppliers to be flexible to meet demands of potentially multiple projects running in parallel some planned projects are still awaiting approval to proceed and suppliers should note that the total spend of this contract is not guaranteed.
7. you state basic security clearance require.. we believe it is BPSS...please clarify.. I can confirm that the security clearance required is the same as BPSS.
8. For business intelligence, are you looking at Microsoft BI stack or some other? The work is not specific to a BI stack but more access to skills knowledge and expertise that will allow DAERA to leverage BI and data mining methods to existing systems and Data to provide an approach to a BI and data quality action plan.