Awarded to i3Works Ltd

Start date: Monday 15 October 2018
Value: £176,300
Company size: SME
Ministry of Defence - Information Systems & Services

ISS ASDT Cortisone Programme Project Controls

7 Incomplete applications

4 SME, 3 large

12 Completed applications

10 SME, 2 large

Important dates

Published
Monday 13 August 2018
Deadline for asking questions
Monday 20 August 2018 at 11:59pm GMT
Closing date for applications
Monday 27 August 2018 at 11:59pm GMT

Overview

Specialist role
Delivery manager
Summary of the work
To be part of the CORTISONE delivery team and ensure high quality planning throughout the design, procurement, development & delivery of a Medical Information Services ecosystem to meet Defence Medical Services capability requirements.
Latest start date
Monday 15 October 2018
Expected contract length
12 Months + 6 Months (OPTION)
Location
South West England
Organisation the work is for
Ministry of Defence - Information Systems & Services
Maximum day rate
£720.00 inc VAT

About the work

Early market engagement
None
Who the specialist will work with
The programme team consists of IT Design Architects, Project Management professionals (both AGILE and APM) and NHS interface specialists in a blend of Military and Crown Servants, complemented by contract staff and specialist companies. Team size is in the region of 30.
What the specialist will work on
The Project Controls Manager will provide:

a. Robust governance/reporting ensuring consistent regular submissions to ISS & SRO. Production of monthly/quarterly reports.

b. Effective planning and scheduling. Monitoring and development of delivery schedule. Maintaining quality of schedule to meet ISS policy standards.

c. Analysis of plans/schedules to support production of options/solutions for programme resource requirements.

d. Support to timely business/commitment case generation.

e. Support to management of CORTISONE technical partners and other contractors.

f. Management and coordination of Programme Increment Planning (SAFe). Alignment between schedule and agile team activities.

Work setup

Address where the work will take place
ASDT Team,
MOD Corsham,
Westwells Road,
Corsham,
SN13 9NR.
Working arrangements
The specialist will be expected to work full time (240 days per year).

The Corsham delivery team works in an Agile Scrum environment.

Travel and subsistence expenses to attend other sites will be payable from Corsham using current Civil Service T&S practices. Where possible, MOD Rail Warrants or the Travel Cell will be used.
Security clearance
Potential suppliers will be expected to hold or be in the process of obtaining SC Clearance. It will be at the Programme Manager's discretion to allow work to commence if suppliers are awaiting clearance on the expected start date.

PLEASE NOTE DV clearance is not required.

Additional information

Additional terms and conditions
Please note that this requirement sits outside IR35.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Proven experience in working within a programme of similar size and complexity - 10 points
  • Expert level user of Microsoft Enterprise Project Management solution with experience of managing programme dependencies, baselining and tracking - 10 points
  • Scrum Master; managing and running Sprint ceremonies including daily stand ups, planning meetings, showcases and retrospectives - 10 points
  • Workshopping; ability to lead small to medium sized groups of stakeholders to extract relevant schedule information to feed into schedules - 5 points
  • The ability to work under pressure and adhere to challenging timescales - 5 points
  • Proven organisational skills - 10 points
  • Strong analytical skills - 5 points
  • Excellent communication skills - 5 points
  • Reporting; ability to gather, analyse and present accurate, consistent messages to senior management boards - 5 points
  • Experience in liaising with industry partners - 5 points
  • Experience of dealing with remote groups of stakeholders and managing expectations and communications between disparate groups - 10 points
  • Experience in working in a large scale change programme - 10 points
Nice-to-have skills and experience
  • Ability to understand programme objectives and proactively link these to scheduling and risk management functions - 5 points
  • IT literate, with experience of Microsoft Office 365 including SharePoint - 5 points
  • Working with the MOD - 2 points
  • Working with an AGILE environment - 2 points

How suppliers will be evaluated

How many specialists to evaluate
3
Cultural fit criteria
  • Work to agile methodology - 20 points
  • Have experience in working within a team that covers multiple organisations - 20 points
  • Be customer oriented - 15 points
  • Shares knowledge, experience and expertise with other team members - 15 points
  • Communicates clearly - 10 points
  • Have strong stakeholder management skills - 10 points
  • Be transparent and collaborative - 10 points
Assessment methods
Work history
Evaluation weighting

Technical competence

50%

Cultural fit

20%

Price

30%

Questions asked by suppliers

1. Is this role deemed inside or outside of IR35
This requirement sits outside IR35.
2. Can the authority please confirm if their is a current incumbent or is this a new role.
There is an incumbent and this is not a new role.
3. You have indicated a maximum day rate and number of working days. Will the contract be T&M or fixed price?
Travel and subsistence expenses to attend other sites will be payable from Corsham using current Civil Service T&S practices. T&S is payable in addition to the agreed day rate.
4. There is no section in the application to submit cultural fit evidence. Are we expected to weave it into essential and nice to have sections?
You may include cultural fit evidence in the "Essential skills and experience" section and "Nice-to-have skills and experience" section.
5. Would applicants who have repeatedly held SC clearance in the past (now lapsed) be considered, or is it a firm requirement that the clearance is current or already in the process of being obtained? Thank you.
Applicants with lapsed SC Clearance will not be considered unless they are in the process of obtaining SC Clearance.