MoD

Digital Capability Management Toolset/Capability Management Optimisation

Incomplete applications

4
Incomplete applications
3 SME, 1 large

Completed applications

5
Completed applications
5 SME, 0 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 7 June 2018
Deadline for asking questions Thursday 14 June 2018 at 11:59pm GMT
Closing date for applications Thursday 21 June 2018 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Digital Capability Management Toolset/Capability Management Optimisation
Latest start date Wednesday 1 August 2018
Expected contract length 8 Months
Location South East England
Organisation the work is for MoD
Budget range £450k-550k (VAT Ex)

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done There is a requirement to optimise the capability management of a large MoD programme, primarily through the provision of a Digital Toolset. This work is required to support MoD contractual commitments as part of an extant Forward Action Plan and deliver programme analysis of a new phase of work. Initial Programme analysis is required in support of a business case to meet an Oct 18 deadline, and further work will subsequently be required.
Problem to be solved The Senior Responsible Owner requires verifiable assurance of a fully traceable linkage between programme activities and Departmental/Govt policy. This project is now in the Beta phase, with an initial paper based toolset in existence which now requires digitising in order to facilitate maintenance, update, analysis/verification of alignment and forward programme decision making. It is expected this work will require a team of developers.
Who the users are and what they need to do As a MoD customer, I need a repeatable, validated process to provide assurance that contracted programme activity meets an endorsed customer requirement and delivers Value for Money. Other users of the digital capability will be the MoD programme management and technical staff in both the Capability planning and Programme delivery teams. The service must therefore incorporate a user-friendly interface to facilitate interaction by those unfamiliar with MoD capability management processes.
Early market engagement Market engagement with multiple suppliers during competition for current phase of work. Current phase has included consultation and options for feasibility of forward programme.
Any work that’s already been done Four previous phases have been completed, defining and populating the Requirements structure and Content, delivering a Concept of Evaluation approach, and exploring initial linkage to programme activity.
Existing team Existing team consists of MoD Capability and Delivery team. The Capability team consists of 5 members responsible for Programme definition, Capability planning, Requirements setting and evaluation. The delivery team includes approximately 60 personnel who will require access to the Capability Management digital toolset.
Current phase Beta

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place MoD establishments situated in Bristol, Berkshire and London
Working arrangements There is a requirement for on site working at MoD and Industry premises, as required to liaise with SMEs and brief senior stakeholders on project progress. There will be a minimum requirement for the supplier to be on site 2 days/week. The remainder of the work may be completed at the suppliers own premises, subject to satisfactory security arrangements.
Security clearance Team members will require Developed Vetting Clearance prior to commencing the project. Any work completed outside the designated MoD sites must take place within a List X facility.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions IR 35 does not apply to this requirement . T&S will be paid iaw MoD Policy.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • 5% - Have a proven track record of success designing, delivering and exploiting digital toolsets in a capability management environment.
  • 5% - Have a proven track record of shaping large programme management.
  • 5% - Have an ability to think creatively and articulate innovative ideas to solving business and IT problems.
  • 5% - Have a proven understanding of Systems Engineering iaw ISO 15288.
Nice-to-have skills and experience
  • 2% - Work at pace in environment with constrained access to SMEs.
  • 2% - Work collaboratively with a broad range of MoD and industry stakeholders.
  • 2% - Demonstrate familiarity with the DOORS tool.
  • 2% - Demonstrate with the MoD ASG framework.
  • 2% - Demonstrate familiarity with the Managing Successful Programmes (MSP) framework.

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • 3% - Documented evidence of essential skills.
  • 10% - Documented proposed technical solution.
  • 7% - Documented proposed approach and methodology.
  • 5% - Clear and concise evidence, limited to 7 pages plus CVs.
  • 2% - Detailed Resources Programme.
  • 1% - Estimated Timeframe for the work.
  • 1% - Confirmation of existing clearances.
  • 1% - Show experience of working in a range of project delivery environments.
Cultural fit criteria
  • 4% - Have excellent interpersonal and influencing skills and a positive approach
  • 4% - have the people skills to work with and influence senior stakeholders (1+2* level).
  • 4% - Demonstrate Values and Behaviours in line with MoD values.
  • 4% - Demonstrate an understanding of MoD Head Office organisation and latest best practice management of interfaces with industry.
  • 4% -Demonstrate understanding of working with MoD IT systems (MoDNeT/DII/DII(S))
Payment approach Fixed price
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Is there currently, or has there recently been, an incumbent carrying out similar work for the Authority? The Authority has previously contracted Private Sector Support to enable development of the Requirements and Capability management functions. The latest phase of this contract is now coming to a conclusion and will be completed prior to commencing the DOS2 activities.
2. What are the deliverables from the current Beta Phase? The project is now transitioning to the Beta Phase. The Beta Phase objective will be to build a working version of the Digital Toolset, capable of operating at scale and delivering benefit to the user community.  Other deliverables from this phase will include PTC outputs from the programme analysis activities, and optimisation of the overall programme capability management supported by the digital toolset(including planning, identification of efficiencies and optimised Management Information).
3. Noting that DV clearance is required, what classification is the Capability Management Toolset required to run at? The Capability Management toolset will need to handle information across the full range of classification, from OFFICIAL to TS (including codeword material).
4. Has a suitable secure hosting environment been identified that is available in the project timescales and accessible by the Users and Administrators of the digital toolset? A number of options have been identified to host the toolset.  These include the MoD's DII(S) network and a Windows based local network, accredited to handle higher classification material.
5. Can the authority please confirm that where it states under the Proposal Criteria "5% - Clear and concise evidence, limited to 7 pages plus CVs." is it that for the whole proposal i.e. Proposal Criteria and the Cultural Fit Criteria or is it just the 5% - Clear and concise evidence? If it is a 7 page limit plus CV's for the whole bid can the authority please confirm it will be 7 pages and not potentially restricted to 2000 words as previous DOS2 submissions. At the shortlisting stage, responses will be assessed against the Essential and Nice to Have skills and experience criteria. Clarity and conciseness of evidence will then be used to form an element of the whole proposal assessment. The authority can confirm there is no intention to restrict the bid to 2000 words.
6. Is the paper based process to be exactly replicated by the digital process? (i.e. the repeatable, validated process to provide assurance that contracted programme activity meets an endorsed customer requirement and delivers Value for Money)? Development of the digital process will aim to enhance the current capability, rather than provide an exact replication, particularly in the area of user interaction.  It is vital that the referential integrity between the existing requirements documents is maintained during the transfer and then managed in a manner to enable enduring assurance going forward.
7. How is the Authority envisaging the team of developers to be provided? Are they to be contracted and costed within this response? The authority envisages provision and estimated costs for the development will be included within the proposal.
8. Can the Authority verify which MOD establishments are covered by this task? The contractor will be required to interface with stakeholders based in MoD Abbey Wood, MoD Main building in London and a MoD owned facility in Berkshire.
9. The ITT indicates that suppliers chosen to proceed to the proposal stage will have to answer the following questions: - Documented proposed technical solution. - Detailed Resources Programme. - Estimated Timeframe for the work. Only suppliers with a detailed knowledge of the programme can provide meaningful answers to these questions. Will the Authority provide additional information to the proposal stage suppliers to enable them to provide the necessary evidence? The Authority retains the right to issue further information at the evaluation stage to support development of proposals. Such information will be issued to all shortlisted suppliers. Sensitive information may be subject to a Non-Disclosure agreement.
10. If the supplier does not have a List X facility can they complete the work at MoD site(s) 5 days per week? Will the entire team require Developed Vetting Clearance prior to commencing the project or is this just for certain roles in the team? It would be possible to arrange access for a limited (1-3) number of developers to have site access. All team members requiring access to the data set and full details of the associated programme will require DV clearance.
11. Does the Authority intend to procure a COTS Capability Management Application or is the Authority seeking to develop a bespoke solution? The authority will make a final decision noting the information provided in supplier's proposals and considering procurement and enduring support costs.