Awarded to Alesto Ltd

Start date: Wednesday 3 October 2018
Value: £36,000
Company size: SME
Newcastle University

Agile Coaching

7 Incomplete applications

6 SME, 1 large

17 Completed applications

14 SME, 3 large

Important dates

Thursday 31 May 2018
Deadline for asking questions
Monday 4 June 2018 at 11:59pm GMT
Closing date for applications
Thursday 7 June 2018 at 11:59pm GMT


Specialist role
Agile coach
Summary of the work
Provide agile coaching across the university, working with existing projects and stakeholders ( Senior Management) to increase awareness and promote benefits of delivering change in an agile way.
Building confidence for current agile users and teams to maximise the use of agile.
Assisting in developing a community of practice.
Latest start date
Monday 1 October 2018
Expected contract length
3 months
North East England
Organisation the work is for
Newcastle University
Maximum day rate

About the work

Early market engagement
Who the specialist will work with
Head of Strategic Projects and Change and other relevant project teams and stakeholders within the University.
What the specialist will work on
Provide coaching for staff development on working in an agile manner.

Work setup

Address where the work will take place
Newcastle University
Newcastle upon Tyne
Working arrangements
This will be agreed with the successful firm but working times will be flexible to suit the needs of the University.
Security clearance
A University security pass will be issued.

Additional information

Additional terms and conditions
Additional terms may be required up to a maximum engagement of 2 years.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Experience in introducing agile ways into a higher education environment
  • Demonstrate ability to influence senior management on the benefits of agile working
Nice-to-have skills and experience
  • Experience of working with HR systems and processes
  • Experience of SAP processes

How suppliers will be evaluated

How many specialists to evaluate
Cultural fit criteria
  • Understand the needs of working in the higher education sector
  • Be experienced with working with academics
Assessment methods
  • Work history
  • Reference
  • Interview
  • Presentation
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. What is the IR35 status and is there a maximum budget?
The IR35 position will be determined by the status of the supplier. We will input this into the HMRC tool to determine this at the point of contract award.

The overall budget will be developed of the course of the contract including any optional work taken up over the maximum 2 year period.
2. Is the start date October or would you expect the successful candidate to start sooner?
The latest start date is 1st October. We anticipate the actual start date will be sooner.
3. Will this role be full-time Mon-Fri, or does it only require part-time hours?
Coaching sessions will be arranged over the contract period on various dates to meet the requirements of the university. This will require a flexible approach but we don't see being Mon-Fri 9am to 5pm.

We would expect there to be some scheduled ‘training and awareness’ sessions to be delivered but also some more ‘hands-on coaching’ working closely with project teams.

There needs to be some flexibility in the approach with expected peaks and troughs based on requirements/availability