Awarded to BMT Defence and Security UK Ltd

Start date: Monday 20 August 2018
Value: £157,000
Company size: large
Ministry of Defence Information Systems & Services

CySAFA Options Analysis / User Stories Capture support

6 Incomplete applications

2 SME, 4 large

6 Completed applications

2 SME, 4 large

Important dates

Published
Tuesday 1 May 2018
Deadline for asking questions
Tuesday 8 May 2018 at 11:59pm GMT
Closing date for applications
Tuesday 15 May 2018 at 11:59pm GMT

Overview

Summary of the work
The work will involve tasks such as the development of technical requirements documentation, assisting with the development of tender documentation, performing research into and recommendations on new and unexplored technologies and assistance with stakeholder management and briefing.
Latest start date
Monday 11 June 2018
Expected contract length
6 months with option to extend for 6 months
Location
South West England
Organisation the work is for
Ministry of Defence Information Systems & Services
Budget range
Up to a maximum of £200K inclusive of all T&S costs.

About the work

Why the work is being done
The Cyber Delivery Team are delivering a Big Data Architecture (Cyber Situational Awareness Fusion Architecture - CySAFA) as part of Defensive Cyber Services (DCS) within accelerated timescales; constantly evolving the capability throughout the contract duration. SME(s) are required to support the Cyber Delivery Team (CDT) for the DCS project to ensure DCS continues to evolve at pace. CySAFA will require a new competition for the next contract. SME assistance is required to assist with producing tender documentation and supporting the CDT through the decision-making process.
Problem to be solved
Big Data Architectures are new to the MOD; we do not currently have the technical expertise to allow us to develop robust technical user stories that are feasible within Big Data Technologies and that are compatible with Agile methodologies. The Product Owners need support in prioritising the User Stories for the product backlog. There is a need to conduct technology reviews and deep dives into poorly defined areas (e.g. IdAM and threat hunting). Technical Specifications will need to be reviewed to advise on the most feasible architectures for CySAFA (fixed and deployed) going forward.
Who the users are and what they need to do
Ministry of Defence
Early market engagement
Any work that’s already been done
Gathering of Use Cases to enable prioritisation prior to phase commencement.
Technical expertise provided to aid with the development of technical requirements for previous phases.
Provision of SME advice in big data and associated technologies, data schemas and cyber tooling technologies
Existing team
The existing team consists of Architecture Leads, Project Managers and Technical Support Staff.
Current phase
Discovery

Work setup

Address where the work will take place
MOD Corsham
Working arrangements
There is a requirement for expertise at MOD Corsham and occasionally at Reading. No expenses will be paid for work at Corsham, T&S will be paid in accordance with MOD policy for work at Reading.
Security clearance
SC Clearance must be in place prior to the contract starting due to the projects the team are required to work with.

Additional information

Additional terms and conditions
IR 35 does not apply to this requirement.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • • A proven track record of technical experience in Big Data Architectures (Hadoop) and Complex integrated systems. 20%
  • • A proven track record of technical experience in Open Architectures, Frameworks, Protocols and Standards and Deployed Capabilities. 20%
  • • Previous experience of working on cyber defence projects. 15%
  • • A proven track record of technical experience in Data Volumes, Voracity and Flow and Big Data Technologies – no SQL. 12.5%
  • • Experience of delivering User Stories and Systems Engineering in an Agile (Scrum) framework. 7.5%
Nice-to-have skills and experience
  • • Experience of Test & Evaluation Techniques. 5%
  • • Familiarity with ARK Datacentres / Crown Hosting facilities 5%
  • • Have ability to evaluate information and present in such a way that is easily understood by the target audience, including through written and oral communication. 5%
  • • Have ability to own issues and drive them to resolution. Provide direction to inform sound decisions based on business priority and technical feasibility. 5%
  • • Have ability to think creatively and can articulate innovative ideas to solving complex business and IT problems. 5%

How suppliers will be evaluated

How many suppliers to evaluate
3
Proposal criteria
  • • Documented evidence of essential skills
  • • Documented proposed technical solution
  • • Documented proposed approach and methodology
  • • Clear and concise evidence limited to 6 pages plus CV’s.
  • • Detailed resources plan
  • • Estimated timeframes for the work
  • • Confirmation of existing clearances
  • • Show experience of working in a range of project delivery environments, with targets set and reviewed on a weekly basis
Cultural fit criteria
  • • Experience working with Ministry of Defence IT systems, networks, and end user devices (MODNet, DII, CirtNet, RLI, SLI, Deployed systems). 2%
  • • Have excellent interpersonal and influencing skills and a positive approach. 2%
  • • Have the people skills to work with senior stakeholders to secure access to people in their working environment. 2%
  • • Easy daily access to MOD Corsham site (for team meetings and during implementation/testing phase). 2%
  • • Values and behaviours in line with MOD core values. 2%
Payment approach
Fixed price
Assessment methods
  • Written proposal
  • Case study
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

1. As the nature of this work is "SME assistance is required to assist with producing tender documentation and supporting the CDT through the decision-making process", can you confirm that any bidder who wins this work will be precluded from bidding as either a prime or sub-contractor for the subsequent CySAFA re-compete?
Suppliers will not be precluded for bidding for future CySAFA opportunities. MOD will allow a supplier to operate on both the client and supply side providing that an actual or potential Conflict of Interest (COI) can be satisfactorily managed to avoid any unfair distortion in competition. Where potential or actual COI are identified, the supplier will be given the opportunity to demonstrate how this can be mitigated and resolved. Should the COI not be able to be satisfactorily managed and a fair and open competition undermined, the supplier may be excluded from the competition.
2. Is the budget of £200K exclusive of VAT? • Is the budget of £200K for 6 months only or it is the complete budget for the initial 6 months and the possible 6 month extension?
The budget is inclusive of VAT.
The budget is for the initial 6 months only.
3. Can the Authority confirm that the Budget Range of “up to a maximum of £200k” is for the first 6 months only?
The budget is for the initial 6 months only.
4. Will participation in providing this service prevent the supplier from bidding for future CySAFA opportunities?
Suppliers will not be precluded for bidding for future CySAFA opportunities. MOD will allow a supplier to operate on both the client and supply side providing that an actual or potential Conflict of Interest (COI) can be satisfactorily managed to avoid any unfair distortion in competition. Where potential or actual COI are identified, the supplier will be given the opportunity to demonstrate how this can be mitigated and resolved. Should the COI not be able to be satisfactorily managed and a fair and open competition undermined, the supplier may be excluded from the competition.
5. Please can you clarify if the £200k budget applies to the initial 6 month period only or if it also covers the potential 6 month extension?
The budget is for the initial 6 months only.
6. Can the authority confirm if involvement in this tender would preclude suppliers from involvement in follow on work?
Suppliers will not be precluded for bidding for future CySAFA opportunities. MOD will allow a supplier to operate on both the client and supply side providing that an actual or potential Conflict of Interest (COI) can be satisfactorily managed to avoid any unfair distortion in competition. Where potential or actual COI are identified, the supplier will be given the opportunity to demonstrate how this can be mitigated and resolved. Should the COI not be able to be satisfactorily managed and a fair and open competition undermined, the supplier may be excluded from the competition.
7. Can the authority please confirm what the scope of the 6 month extension would be?
Continuation of the initial 6 month work, work is carried out in 6 month phases so it will be much of the same as the initial period.
8. Is the requirement to look at options for a new system, or development of one already in place?
Development of one already in place.
9. 1.Is there an incumbent for this project, or for a linked precursor project? 2. If so, who is the incumbent? 3. Would a solution delivered by a small team be acceptable to the Authority
Yes there is an incumbent. We are not obliged to say who the current incumbent is.
The supplier must propose a solution which is suitable for the requirement. If the proposal is a small team which meets the needs of the requirement then this will be acceptable - dependent on evaluations.
10. The portal provides a 100 word space for each of the 5 essential and each of the 5 nice-to-have skill and experience elements. The evaluation criteria also states that the responders are limited to 6 pages plus CV’s, please can the Authority provide further clarity?
Please complete your response in accordance with the portal guidelines. The 6 page limit is regarding the second stage of evaluations for the suppliers that have been shortlisted.
CVs will be requested from suppliers who have been shortlisted following the first stage of evaluations.
11. In the opportunity overview the assessment methods are described as 1. Written Proposal; and, 2. Case Study. Please can the Authority confirm that the case study will be drawn from the written proposal and that no additional response is required?
Yes, the Case Study will be drawn from the Written Proposal.
12. Can the Authority advise what mechanism should be used to upload CVs?
CVs will be requested from suppliers who have been shortlisted following the first stage of evaluations.