Start date: Tuesday 29 May 2018
Value: £38,100
Company size: SME
Hackney Council

Develop prototype tools to support a local approach to children’s safeguarding

7 Incomplete applications

4 SME, 3 large

6 Completed applications

5 SME, 1 large

Important dates

Thursday 29 March 2018
Deadline for asking questions
Thursday 5 April 2018 at 11:59pm GMT
Closing date for applications
Thursday 12 April 2018 at 11:59pm GMT


Summary of the work
Development of prototype tools to enable social workers to take a local area based approach to children’s safeguarding.
Latest start date
Monday 7 May 2018
Expected contract length
6 months
Organisation the work is for
Hackney Council
Budget range
£30-40,000 excluding VAT

About the work

Why the work is being done
Hackney Council has received funding from the Department for Education to take a contextual approach to safeguarding - understanding the peer group, neighbourhood and school environments affecting a young person’s safety and well being. After a discovery phase, the team has identified the potential for tools to support social workers take a local approach.
Problem to be solved
Currently the data used by social workers is accessible on Mosaic, our safeguarding application. We do not use other non-personal data points to support social workers’ situational awareness. Whilst members of the community can report specific concerns about a young person, there is not a tool that captures low level incidents that may be indicators of contextual challenges.
Who the users are and what they need to do
As a child, I need supportive relationships in my peer groups, neighbourhood and school so that I remain safe

As a social worker, I need awareness of the local issues that may affect a child or peer group’s wellbeing so that I know when and how to intervene

As a member of the community I want to report problems affecting young people so that I can keep my neighbourhood a supportive community
Early market engagement
Any work that’s already been done
A group of social workers, analysts and ICT colleagues worked together on a Discovery phase to understand user needs and develop concepts for products that might enable a contextual approach to safeguarding. The findings of the Discovery phase are available:
Existing team
The programme is overseen by a multi-agency board, led by the Director of Children’s Services. This specific work will be advised by the ICT workstream comprising social workers, analysts and managers from social care and ICT.
We would expect a product owner to be identified through the development of the solution.
Current phase

Work setup

Address where the work will take place
Hackney Service Centre, 1 Hillman Street, E8
Working arrangements
We would prefer a co-located team based in the Hackney Service Centre for the majority of the engagement, but this doesn’t necessarily have to be full time.
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Provide a multi-disciplinary team, including user research, service design, front-end and back-end developers
  • Demonstrate a track-record of user-centred design and Agile approaches
  • Have delivered a service that’s passed a government service standard assessment
  • Demonstrate experience designing services for a wide range of digital skills and confidence
  • Be able to build or design a tool that’s so good, people prefer to use it
  • Show how it can support development of REST APIs to Hackney’s standards
  • Experience of developing design patterns that can be re-used for other services
  • Experience of developing social care applications
Nice-to-have skills and experience
  • Employ, or provide employment opportunities to, care leavers
  • Demonstrate knowledge of contextual safeguarding
  • Show expertise of the policies and procedures associated with children’s social care

How suppliers will be evaluated

How many suppliers to evaluate
Proposal criteria
  • Understanding of user needs from the service
  • Clarity of the approach
  • Experience from a similar project
  • Team structure, including skills, experiences and relevance of individuals
  • Identification of risks and plan to mitigate them
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
  • Share knowledge and experience with team members and the wider service
Payment approach
Capped time and materials
Assessment methods
Written proposal
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. What aspects of the problem will you be looking to prototype, explore or demonstrate at Alpha stage? For example, user journeys/UX for an app, mapping out the required/desired contextual data and their relationships, exploring how this data will be sourced (including the reporting workflow, Mosaic and data from external systems), technical proof of concept/implementation feasibility (e.g. how to integrate different systems containing relevant data), any automation/learning capabilities... For the stated budget level, you will need to prioritise some of these aspects over others. Have the DfE given any guidance on their expectations or priorities for the Alpha phase?
We want to test the utility of the product in supporting social workers to take a contextual approach. We have identified data sources and (at a high-level) are confident that the tool does not have significant technical complexity. Key issues will be around the value of the data; which sources are most useful and why.

The DfE is funding the programme of work in its entirety so does not have particular expectations for this piece of work.