Army HQ, Director Information

Provision of Specialist Support to Land Environment Tactical CIS (LE TacCIS) Program

Incomplete applications

6
Incomplete applications
5 SME, 1 large

Completed applications

8
Completed applications
4 SME, 4 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Wednesday 28 February 2018
Deadline for asking questions Wednesday 7 March 2018 at 11:59pm GMT
Closing date for applications Wednesday 14 March 2018 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work To set up, and manage programme functions for the LETACCIS programme inc risk management, financial management, dependency management, programme reporting, schedule management, configuration management, change management, blueprint generation and capability introduction plan generation and development.
Latest start date Tuesday 3 April 2018
Expected contract length 1 Year with upto 12 month extension period
Location South East England
Organisation the work is for Army HQ, Director Information
Budget range

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done This is a one year contract with deliverables every quarter. It is to supply suitable programme management SQEP for the delivery of the LE TacCIS programme which is focused on the delivery of military tactical ICT. This contract is in response to an identified SQEP shortfall of programme management functions identified in an external gateway 0 Review.
A Copy of the Statement of Requirement (SOR) can be obtained from toni.prince177@mod.gov.uk
Problem to be solved To demonstrate mature, effective programme management functions and products to the Programme Director and external review teams.
Who the users are and what they need to do As the Programme Director, I need to demonstrate LETACCIS has developed and matured programme management function and products so that timely decisions are being made based on accurate business information and demonstrate programme process maturity to external review teams.
Early market engagement None.
Any work that’s already been done Approximately 18 months of support has already been conducted which has focused on programme governance, development of a programme management plan and project work on future agile organisational constructs.
Existing team Supplier will be working with MOD military, civil servant, numerous other consultants and industry – primarily General Dynamics.
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Andover, Bristol, suppliers own facilities, assorted industry and MOD facilities for meetings.
Working arrangements Approximately 1/3 of time at Andover and 1/3 Bristol for face to face meetings and team reviews.
1/3 remote working/suppliers own facilities for deliverable development but this will vary considerably depending on phase of deliverables and by individual deliverable. Whilst remote working/ at suppliers own facilities must be contactable by phone and email.
Security clearance Suppliers are expected to hold SC clearance but must have Baseline Personal Standard Security (BPSS) as a minimum.

Security Clearance will be required for the duration of the Contract. incumbents are to follow both the letter and spirit of Army Headquarters security regulations.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions DEFCON 5J (Edn 18/11/16) Unique Identifiers; DEFCON 76 (Edn 12/06) Contractors on-site; DEFCON 129J (Edn 18/11/16) Electronic business Delivery Form; DEFCON 516 (Edn 04/12) Equality; DEFCON 518 (Edn 02/17) Transfer; DEFCON 520 (Edn 02/17) Corrupt gifts/payments of commission; DEFCON 522 (Edn 11/17) Payment and Recovery of Sums Due; DEFCON 531 (Edn 11/14) Disclosure of Information; DEFCON 532A (Edn 06/10) Protection of Personal Data; DEFCON 534 (Edn 06/17) Subcontracting and Prompt Payment; DEFCON 550 (Edn 02/14) - Child Labour and Employment Law; DEFCON 566 (Edn 10/16) Change of control contractor; DEFCON 642 (Edn 06/14) Progress meetings; DEFCON 658 (Edn 10/17) Cyber

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Recent demonstrable experience of improving programme management functions, processes and products for a large MOD communications programme.
  • Recent demonstrable experience and knowledge of the MOD tactical communications.
  • Recent demonstrable experience and knowledge of MOD and Army HQ organisation and communication procurement processes.
  • Recent demonstrable experience on developing and maturity development of Governance, Reporting, Decision Support and Situational Awareness.
  • Recent demonstrable experience on developing and maturity development of Benefits Management Support Information and documentation.
  • Recent demonstrable experience on developing and maturity development of Scope Management information, ways of working, processes and analysis.
  • Recent demonstrable experience on developing and maturity development of Support Dependency and Assumption Management.
  • Recent demonstrable experience on developing and maturity development of Planning & Scheduling Management Support.
  • Recent demonstrable experience of support to Cost & Resource Management.
  • Recent demonstrable experience on developing and maturity development of Change Management and Control (including support to ongoing change management activity).
  • Recent demonstrable experience on developing and maturity development of Risk, Issue and Opportunity Management.
  • Recent demonstrable experience on developing and delivery of planning and delivering stakeholder engagement activities.
  • Recent demonstrable experience on developing and maturity development of Capability Integration Planning, inc Training, Trials & Testing (T&T), Security, Through Life Support (TLS) and CIS Scaling
  • Recent demonstrable experience on developing constructs of organisation agility transformation enabling agile ICT delivery.
  • Recent demonstrable experience on knowledge transfer to MOD staff
  • Recent demonstrable experience and knowledge on developing constructs of a Govt organisation agility transformation enabling agile ICT delivery.
Nice-to-have skills and experience

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Evidence against the skills, experience and cultural fit.
  • Provide CVs and relevant experience of senior staff who could be part of the service.
  • Approach and methodology
  • How the approach or solution meets user needs
  • How the approach or solution meets your organisation's policy or goal
  • Estimated timeframes for the work
  • Team structure
  • Value for money
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
  • Have a no-blame culture and encourage people to learn from their mistakes
  • Suppliers must demonstrate an ability and willingness to work collaboratively within a multi-vendor delivery environment
  • Able to communicate effectively with staff, technical SMEs and senior management to identify pragmatic solutions to problems within resource constrained environment.
Payment approach Capped time and materials
Assessment methods Written proposal
Evaluation weighting

Technical competence

65%

Cultural fit

10%

Price

25%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Please can the Authority give some guidance as to the budget for this opportunity? The Authority confirms that financial approval is in place and the winning supplier can begin work as soon as the contract is placed. However, it is against our policy to release specific details in relation to the budget; successful suppliers requested to provide a proposal are expected to price their bids in relation to the deliverables and criteria detailed in the RFQ documentation.
2. Could you please also confirm if you have any information regarding the effort (estimation of man days) required? This requirement is an outcome based service and therefore it is the sole discretion of the supplier to ascertain the manpower required to fulfil the Authority's needs.
3. Please can the Authority confirm it only allows suppliers to provide one example per each essential skill? Confirmed. It would be useful to supply examples as close to the contract area as possible.
4. Would you be able to share with me the Army’s Capability Management Handbook? And the C4ISTAR Capability Management Plan? A copy of the Land Environment Tactical CIS Programme Management Plan will be emailed to all that have requested a copy of the Statement of Requirement. Any supplier that has not requested a copy of the Statement of Requirement please email Commercial as detailed within the Advert.
The C4ISTAR is in draft form and therefore the Authority is unable to share this document during this stage.
5. Can you confirm if the following two questions both need responses, or is this a mistake? 1. Recent demonstrable experience on developing constructs of organisation agility transformation enabling agile ICT delivery. (2) Recent demonstrable experience and knowledge on developing constructs of a Govt organisation agility transformation enabling agile ICT delivery. Thank you for bringing this error to my attention. The correct version should read: Recent demonstrable experience on developing constructs of a Govt organisation agility transformation enabling agile ICT delivery
6. Can you please confirm if this is inside or outside IR35. Contracted out services
The rules don’t apply where a public authority has fully contracted out services to a third party (like an outsourcing company) and the workers do not personally provide their services to the public authority.
https://www.gov.uk/guidance/off-payroll-working-in-the-public-sector-reform-of-intermediaries-legislation

The Authority would be willing to accept a substitute, have limited supervision in terms of requesting outcomes and no mutuality of obligation to the supplier. Our behaviour and working practices are designed to be in keeping with a service provision.
7. Can you confirm the classification status of the document you sent us as it is causing concern if it is OS and it was sent over the internet I can confirm the Statement of Requirement classification is OFFICIAL, not, OFFICIAL-SENSITIVE-COMMERCIAL as detailed on the issued Statement of Requirement to all that have requested it.
8. Is there currently, or has there recently been, an incumbent carrying out similar work for the Authority? Approximately 18 months of supplier support has already been conducted which has focused on programme governance, development of a programme management plan and project work on future agile organisational constructs.
9. Is there an incumbant As detailed at CQ 8 response.
10. Can the Authority please confirm the approach that it would like the winning contractor to take regarding T&S arrangements when working across the various site? All T&S claims will be in accordance with MOD policy.
Normal workplace will be Andover therefore the Authority would not expect any T&S charges for this commute, however, within this requirement the resource maybe expected to attend meeting/reviews of which it is anticipated that 1/3 of his time may be at different locations.
Mileage should therefore be considered. i.e. home to Andover 20 miles, home to Bristol 50 miles, the difference to be claimed will be 30 miles.
Whilst this requirement is based on Capped-Time & Materials, T&S will be a Limit of Liability on the Contract based on actuals
11. Can the Authority please confirm whether there is presently an incumbent As detailed at CQ 8 response published on 07 March 2018.
12. Can the Authority please confirm whether it has any view on the current team size and structure Currently there is a team of 4 working with the project as detailed in Q8. Future size of the team is up to each bidder but it is expected to significantly increase.
13. Can the Authority please confirm that in regards to "Recent demonstrable experience and knowledge on developing constructs of a Govt organisation agility transformation enabling agile ICT delivery", the phrase "Govt organisation" specifically means an organisation other than the MoD Any Govt organisation will suffice.
14. Can the Authority please confirm whether you will ask for CVs in a particular format? No format specified but no more than 2 sided A4.
15. Can the Authority please confirm whether those contractors shortlisted for evaluation will be required to use completed Digital Outcomes and Specialists 2 templates for the submission of the written proposal? The Authority will submit a Template (predominately a DOS 2 Template, however it will be slightly re-written to take into account what has been requested from the supplier in the advert). This template will be issued to those successful at Stage 1(Essential Criteria).
16. Can the Authority please confirm its approach to evaluating price relative to the payment approach of ‘capped time and materials’? This will be based on the total value of resource within the bid to include T&S. The lowest price bid will receive a total score of 25%, the next lowest bid will receive % difference reversed out. For example, T1 bid value is £917,280.00 being the lowest bid and receives the full 25%, T3 bid value is £1,097117.00 being the second lowest bid, the % difference is 16.39% therefore T3s tender score will be 20.90 out of 25% and so on. However, T&S will be based on a Limit of Liability in the Contract.
17. Can the Authority please confirm the budget for the project? As detailed at CQ 1 response published on 07 March 2018.
18. Can the Authority please confirm this contract would be outside of IR35? As detailed at CQ 6 response published on 07 March 2018
19. Can the Authority please confirm that the award of this contract will not exclude the winning Contractor from other opportunities including those with Army HQ and those relating to the LE TacCIS Programme downstream? It is confirmed.
20. Clarification question answer number 5 does not answer the question. Can you please advise as to whether question 14 and 16 both need to be answered or is answering 1of them the same? Both questions require a response please
21. As far as we are aware LE TacCIS is the ‘only’ large MOD communications programme at the present time. Thus, if our assumption is correct, then only the incumbent would be in a position to meet this ‘essential’ need for recent demonstrable experience. Given our extensive work with DOS procurement relating to JANUS and the EA capabilities, we cannot imagine that this would be the intended outcome, given how narrow this would make the procurement. As currently worded, this feels tantamount to sole sourcing. We would instead have expected to see this need expressed under the ‘nice to have’ heading. LE TacCIS is a joint Army and JFC-sponsored tactical communications programme, but not the only MOD communications programme – examples could come from other JFC ICS programmes or those of the other 2 services.
22. The same logic could also be applied to the second ‘essential’ need, regarding ‘recent demonstrable experience and knowledge of the MOD tactical communications’. What matters here is gaining VfM access to expertise in programme, project and stakeholder management which are comprehensively addressed by the remaining essential needs.  There is nothing contained within the SoR that has been supplied that in any way suggests an ‘essential’ need for ‘recent demonstrable experience of improving programme management functions, processes and products for a large MOD communications programme’. As detailed at CQ 21 response.