Office for Nuclear Regulation (ONR)

Provision of a UK Nuclear Safeguards Information Management and Reporting System (SIMRS)

Incomplete applications

6
Incomplete applications
2 SME, 4 large

Completed applications

16
Completed applications
8 SME, 8 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Wednesday 21 February 2018
Deadline for asking questions Wednesday 28 February 2018 at 11:59pm GMT
Closing date for applications Wednesday 7 March 2018 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work This project will deliver a solution to provide a Safeguards Information Management and Reporting System (SIMRS). ONR requires a supplier that can develop and implement a fully functional SIMRS that meets all mandatory requirements by prescribed deadlines, provide associated user training and provide development, support and maintenance post implementation.
Latest start date Tuesday 1 May 2018
Expected contract length
Location North West England
Organisation the work is for Office for Nuclear Regulation (ONR)
Budget range

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The UK Government has clarified, with its Brexit White Paper, that when invoking Article 50 it will be leaving Euratom as well as the EU. ONR will develop and deliver a UK State System of Accountancy for and Control of Nuclear Material (SSAC) by 29 March 2019. One key aspect of the UK SSAC will be a Safeguards Information Management and Reporting System (SIMRS) to which this ITT relates.
A system that meets international reporting obligations must be ready for parallel running by end of December 2018 and go live by 29 March 2019
Problem to be solved The UK currently undertakes nuclear safeguards with the European Commission through Euratom. The UK will be leaving Euratom as well as the EU and need to deliver this capability, by means of it's own UK State System of Accountancy for the Control of Nuclear Material (SSAC) including development of a replacement Safeguards Information Management and Reporting System (SIMRS). Without the system ONR will not be able to effectively deliver Nuclear Material Accountancy.
Who the users are and what they need to do ONR Safeguards Inspectors and Nuclear Material Accountants need to import, review, analyse, validate and report nuclear material information from UK Duty Holders so that we have a comprehensive accountancy system (including a log of historical and current nuclear material quantities, locations and movement). This will assure that no nuclear material is being diverted from Civil Nuclear purposes.
Early market engagement
Any work that’s already been done
Existing team We would expect suppliers to work with an internal project team consisting of Safeguards Inspectors , Project Managers, IT Consultants and internal corporate services. It may also involve working with UK Dutyholders, UK Government, International Regulators and others as relevant.
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place It is anticipated the majority of the work will be carried out in Redgrave Court, Bootle with the potential for work in the other ONR offices based in Cheltenham and London. Visits to Dutyholders may also be required.
Working arrangements ONR want the project lead to work primarily from Bootle HQ, we expect an agile approach with frequent face-to-face meetings with regular updates required. Close liaison with the ONR Project Team is required to ensure partnership working that enables successful delivery aligned to our time, costs and quality requirements.

T&S will not be payable for journey to work and home, expenses will only be payable on official buisness and must align with ONR's agreed expenses policy.
Security clearance SC level security clearance is required by all involved, if not held, must be in place prior to contract award (expected 1 May 2018).

Please indicate how many employees have SC clearance and will be available to ONR from the start of the project

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Architecture
  • User Researcher
  • Agile Delivery
  • Data Modeller
  • Project Management
  • Complex System Development
  • Data Migration
  • Information Assurance & Cyber Security Capability
Nice-to-have skills and experience
  • Provide evidence of developing Material Accountancy Systems
  • Provide evidence of handling and migration of sensitive data
  • Provide evidence of delivering at pace and mobilising in a short timescale
  • Provide evidence on application of Resilience, Disaster Recovery & Business Continuity
  • Provide evidence of working within Government Security Standards and Legislation

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 10
Proposal criteria
  • Overall understanding of requirements and overall quality
  • Functional Solution and understanding scope
  • Technical Solution
  • Commercials, Contracts and Financials
  • Implementation Plan
  • Supplier Capability and Mobilisation
  • Risk Management
Cultural fit criteria
  • Work collaboratively and flexibly
  • Open, honest and transparent
  • Share experience and transfer knowledge with other team members
  • Work as a team with our organisation and other suppliers
  • Take responsibility for their work
Payment approach Time and materials
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence

65%

Cultural fit

5%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Q1 Please could you advise the maximum day rate and IR35 status? A1 ONR considers this engagement to be outside the scope of IR35. However, an IR35 assessment will be carried out to confirm the position, taking into account the status of the successful tenderer, prior to contract award.
2. Q2 Can the Authority please confirm the budget range, expected contract length and whether you are seeking an individual applicant or team? Duration of initial phase stipulated in detail within DOS advert;
ONR requires system that can parallel run by December, independently run from March. On-going maintenance/support required beyond this. ONR looking for supplier to inform of requirement in their proposal;
Suppliers should estimate cost for build separate to on-going support and maintenance of system beyond March 2019. This is variable so year on year figure post initial build that can multiply if required, sufficient pre selection stage.
Team is required to get to build capable of parallel running in December and live in March (ONR require team registered to same company);
3. Q3 Cabinet Office has stated in the HMG Personnel Security Controls that Government policy is "that individuals should not be expected to hold an existing security clearance in order to apply for posts that require vetting", yet you ask suppliers to state "Please indicate how many employees have SC clearance and will be available to ONR from the start of the project ". Can you explain why you are not following Government policy? As per V3 HMG Personnel Security Controls paragraph 14: “Government policy that individuals not be expected hold existing security clearance in order apply for posts or contracts that require vetting, except in exceptional circumstances where such posts short term and need to be filled urgently”. Replacement of Euratom nuclear material accountancy system by end December 2018 deemed to be exceptional circumstances in terms of quantity of work and deadlines to be met. Therefore, ONR requires applicants provide SC-cleared individuals from start of project(1 May 2018). Sponsorship of additional SC-cleared personnel be discussed with successful applicant, but not be relied upon.
4. Q4 Would you be willing to sponsor SC clearance prior to award? Due to the time scales involved for the project to achieve its outcomes, and the associated risks with waiting for personnel to obtain security clearance, the ONR strongly prefers companies who can provide existing SC-cleared personnel. The project cannot sponsor SC clearance prior to award of a contract. Applicants must be able to provide appropriate SC-cleared personnel for the start date of the project (1st May 2018). Sponsorship of subsequent additional SC-cleared personnel can be discussed with the successful applicant, but should not be relied upon.
5. Amendments to A2 Budget range – No guideline budgets proposed. Suppliers should provide day-rates for staff with identified knowledge and skills. At ITT, suppliers asked to provide cost estimates for build of fully functioning system ready for end December 2018. Cost for ongoing maintenance, support and development for initial 2 year period: 1 January 2019.

Team or individual – Due to time constraints and size of project, team is strongly preferred to provide solution and reduce project risks.
6. Amendments to A2 Contract length - Fully functional SIMRS required by end December 2018. 2 year support/maintenance period (running 1 January 2019 - 31st December 2020) expected. During 2 year period, first 3 months include parallel running of system against Euratom, development to achieve further non-mandatory requirements desired. 2 year period option to extend for 1 year, up to max of 2 years.
7. Q5. Will this project follow Discovery/Alpha/Beta phases as per GDS guidelines? Following the GDS guidelines, including separation of project phases into Discovery/Alpha/Beta, is a desirable approach by ONR but alternatives will be considered. Suppliers are encouraged to suggest whatever project phases/approach they feel appropriate to deliver the highest quality SIMRS to the timescales required.
8. Q6. Is hosting required as part of the proposal? Can you confirm that it is required to be hosted within the EU? What is the security classification of the data being hosted? A team is sought to design and develop the SIMRS, which will be hosted by the ONR, either internally or through a separate contract. The SIMRS data must be hosted within the UK. The maximum security classification of the data shall be confirmed during the discovery phase of the project, but is expected to be OFFICIAL-SENSITIVE.
9. Q7. Please could you clarify what classification of data the system will be required to handle? The maximum security classification of the data shall be confirmed during the discovery phase of the project, but is expected to be OFFICIAL-SENSITIVE.
10. Q8. Could you please clarify what is meant by ‘User Researcher’ and the function this role will perform? User Researcher is a role under the GDS standards. Its definition and those for other GDS roles can be found here:
https://www.gov.uk/service-manual/the-team/what-each-role-does-in-service-team
11. Q9. Could you please provide further detail around what type of Data Models you believe will be required of the SIMRS system? The SIMRS will take a variety of data inputs, process this data, store this as information, and process this information for onward transmission.

Information on the reporting templates and associated .XML schemas can be found at:
http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A32006H0040

Examples of Code 10 reporting templates can be found in the Annex at the back of the following IAEA document:
https://www.iaea.org/sites/default/files/sg-fm-1170-subsidiary-arrangement-code-10-fixed.pdf

Information on the data models will be further clarified during the Discovery phase.
12. Could you kindly confirm that the required format for the areas under “Essential Skills and Experience” should be to evidence the supplier’s experience of providing these skills around a case-study in the usual DOS format? Yes, providing evidence of these skills/experience through use of case studies is highly recommended
13. Are we permitted to use more than one client project example for each response to demonstrate our experience? Yes, but please limit the number of client project examples for each response to 2.
14. • Can the Authority please confirm whether those contractors shortlisted for evaluation will be required to use completed Digital Outcomes and Specialists 2 templates for the submission of their proposal and associated documents such as work histories? • Can the Authority please confirm whether in the evaluation phase you will require us to submit a work history for every single individual that we propose for our team or whether we will only need to submit work histories for key individuals who cover the core capability that is necessary to deliver our solution? Shortlisted suppliers will be provided with a full invitation to tender (ITT) pack along with sufficient requirements documentation to enable comprehensive tender responses. Tender Responses at that phase should closely align with the guidelines that ONR will provide. CV’s and work histories for specific individuals who would work on SIMRS are desirable.
15. • You state in the opportunity notice "Please indicate how many employees have SC clearance and will be available to ONR from the start of the project". Can the Authority please confirm when you require us to submit this information, noting that the shortlisting process does not allow us to submit information other than 100 words against each item of skills and experience and that none of these items makes any reference to the security clearance status of our employees? This information is desired as part of this shortlisting process. Approximate numbers should be given somewhere within your submission.
16. • Can the Authority please confirm that the award of this contract will not exclude the winning Contractor from other opportunities including those with the Office for Nuclear Regulation and those relating to UK Nuclear Safeguards Information Management and Reporting System (SIMRS)? Can the Authority please confirm whether the involvement of a Contractor in any other contracts including those with the Office for Nuclear Regulation will not be preclude it from being considered for this UK Nuclear Safeguards Information Management and Reporting System (SIMRS) opportunity? The next stage selection process will seek to identify and evaluate any potential conflicts of interest (COI) or other factors that could detrimentally effect the delivery of a high quality SIMRS product. This could include current, or previous work, being undertaken by a supplier to ensure no potential negative impacts on the SIMRS. No comment can be made on the awarding of other contracts.
17. • Can the Authority please confirm whether there is an expectation that the software element of the Information Management, Accounting and Reporting System will be required to be satisfied by the use of a Commercial off the Shelf (COTS) Solution supplied by the Contractor? • For the avoidance of doubt, can the Authority please confirm that you intend to contract for this work using the Digital Outcomes and Specialists 2 call-off contract. And, specifically, as per the guidance on the Digital Marketplace that this will involve placing of monthly Statements of Work? Both COTS and custom solutions will be considered. The DOS call off contract will likely be used and statements of work will be agreed with the successful supplier.
18. • Can the Authority please confirm whether or not the following interpretation of the scoring template and the Digital Marketplace guidance for the Evaluation Phase is correct? The Authority will evaluate: - the Written Proposal against the following criteria: “Proposal criteria” and “Cultural fit criteria”; - the Case Studies against the following criteria: “Essential Skills and Experience”, “Nice-to-have skills and experience” and “Cultural fit criteria”; - the Work History against the following criteria: “Essential Skills and Experience”, “Nice-to-have skills and experience” and “Cultural fit criteria”. ONR will shortlist candidates as per the instructions on DOS. Your interpretation appears accurate for the current shortlist phase. At the next stage an ITT will be sent to shortlisted candidates detailing the respective evaluation criteria and process.
19. • Can the Authority please confirm its approach to evaluating price relative to the payment approach of ‘time and materials’? Approximate day-rate pricing for the specialists to be provided is desirable to enable price evaluation
20. • Can the Authority please confirm whether or not all shortlisted suppliers will be invited to complete all evaluation methods (i.e. written proposal, case study, work history, reference and presentation)? In addition, what is the expected timetable for all the elements of the evaluation phase (e.g. submission deadline for the written proposal, date of the presentation)? • Can the Authority please confirm whether or not it will be providing additional information relating to the UK Nuclear Safeguards Information Management and Reporting System (SIMRS) opportunity to those Contractors that are shortlisted for evaluation? For initial shortlisting, suppliers are recommended to provide sufficient detail to enable evaluation. Shortlisted suppliers will be provided with a full invitation to tender (ITT) pack along with sufficient requirements documentation to enable comprehensive tender responses. Tender Responses at that phase should closely align with guidelines that ONR will provide. It is likely that this will include; written proposal, case studies, work history and references. Presentations may be requested if necessary. Successful shortlisted suppliers should be sent full ITT on 16th March.
21. • Can you confirm the regulatory legislation / industry compliance to which SIMRS must be compliant including the anticipated security level that the platform should meet? The SIMRS will hold Sensitive Nuclear Information (SNI). The Nuclear Industries Security Regulations (NISR 2003) requires appropriate protection for such SNI. SNI is defined in the Anti-terrorism, Crime and Security Act (ATCSA 2001), NISR 2003 and The Energy Act (TEA 2013). The majority of SIMRS is expected to be at OFFICIAL-SENSITIVE, however this will be confirmed in the Discovery phase of the project. The Government Security Classifications (GSC) policy must also be adhered to. More security details will be released to shortlisted suppliers with the ITT pack.
22. • Could you kindly confirm that the required format for the areas under “Essential Skills and Experience” should be to evidence the supplier’s experience of providing these skills around a case-study in the usual DOS format? Yes, providing evidence of these skills/experience through use of case studies is highly recommended.
23. • Is it possible and feasible for US citizens (with an existing US clearance), working for a US company with a UK registered office, to obtain the SC clearance? The UK Security Vetting (UKSV) should be consulted regarding this. Their advice and contact details can be found here:
https://www.gov.uk/guidance/security-vetting-and-clearance
24. • If an organization has developed a functioning SSAC which meets most of ONR requirements, will offering a combination of fixed price and pricing based on time and materials (for customizations) be allowed? These customizations would likely include modifications to the application for: * Specific Code 10 requirements and facility reporting formats * Preferences for look and feel, security requirements and add-ons such as import/export licenses and inspection reports? Yes modification to, and provision of, existing solutions will be considered provided the solution meets the SIMRS requirements and IP is agreed upon.
25. • Which of the roles identified are required to have SC clearance prior to the 1st May? Applicants must be able to provide appropriate SC-cleared personnel, for all roles, for the start date of the project (1st May 2018). Sponsorship of subsequent additional SC-cleared personnel can be discussed with the successful applicant, but should not be relied upon.
26. • Please explain what ONR means by the statement ‘ONR require team registered to same company’? More generally, what if any restrictions on subcontracting does ONR envisage? Suppliers are requested to provide resources from within their organisation. Sub-contracting is not permitted, to adhere to ONR Security and Risk policy.