Awarded to i3Works Ltd

Start date: Monday 26 March 2018
Value: £76,940
Company size: SME
Ministry of Defence - Information Systems and Services

ISS ASDT Cortisone Prorgamme Project Controls

5 Incomplete applications

4 SME, 1 large

13 Completed applications

11 SME, 2 large

Important dates

Friday 16 February 2018
Deadline for asking questions
Tuesday 20 February 2018 at 11:59pm GMT
Closing date for applications
Friday 23 February 2018 at 11:59pm GMT


Specialist role
Delivery manager
Summary of the work
To support a multi-disciplinary team through the down selection of COTS products to deliver Programme CORTISONE with the best combination of products to meet User Requirements. This contract will cover the delivery of COTS products for Themes 1 & 2 – Healthcare Information Exploitation and Healthcare Delivery.
Latest start date
Monday 19 March 2018
Expected contract length
6 months
South West England
Organisation the work is for
Ministry of Defence - Information Systems and Services
Maximum day rate
£720 inc VAT

About the work

Early market engagement
Who the specialist will work with
The programme team consists of IT Design Architects, Project Management professionals (both Agile and APM) and NHS interface specialists in a blend of Military and Crown Servants, complemented by contract staff and specialist companies. Team size is in the region of 30.
What the specialist will work on
CORTISONE Programme will provide a suite of scalable, interoperable Medical Information Services using COTS products to support the delivery of effective clinical, operational and management decision making. The Project Controls Manager will provide:
a. Robust governance and reporting ensuring consistent submissions to ISS and Surgeon General as SRO
b. Effective planning and scheduling
c. Analysing plans and schedules to form a view regarding demand and supply within Programme team; provide options and solutions to address resource shortfall
d. Effective and timely business case/SMS generation.
e. Support project manager’s with holding to account the technical partner and other contractors

Work setup

Address where the work will take place
The Programme Delivery Team is located at MOD Corsham in Wiltshire (SN13 9NR). Occasional travel to the Customers location in Lichfield (WS14 9PY) may be required.
Working arrangements
The specialist will be expected to work full time (222 days per year). The Corsham delivery team works in an Agile Scrum environment. Travel and subsistence expenses to attend other sites will be payable from Corsham using current Civil Service T&S practices. Where possible, MOD Rail Warrants or the Travel Cell will be used.
Security clearance
Potential suppliers will be expected to hold or be in the process of obtaining SC Clearance. It will be at the Programme Managers discretion to allow work to commence if suppliers are awaiting clearance on the expected start date.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Proven experience in working within a programme of similar size and complexity - 10 points
  • Expert level user of Microsoft Enterprise Project Management solution with experience of managing programme dependencies, baselining and tracking - 10 points
  • Scrum Master; managing and running Sprint ceremonies including daily stand ups, planning meetings, showcases and retrospectives - 10 points
  • Workshopping; ability to lead small to medium sized groups of stakeholders to extract relevant schedule information to feed into schedules - 5 points
  • The ability to work under pressure and adhere to challenging timescales - 5 points
  • Proven organisational skills - 10 points
  • Strong analytical skills - 5 points
  • Excellent communication skills - 5 points
  • Reporting; ability to gather, analyse and present accurate, consistent messages to senior management boards - 5 points
  • Experience in liaising with Industry Partners - 5 points
  • Experience of dealing with remote groups of stakeholders and managing expectations and communications between disparate groups - 10 points
  • Experience in working in a large scale change programme - 10 points
Nice-to-have skills and experience
  • Ability to understand programme objectives and proactively link these to scheduling and risk management functions - 5 points
  • IT literate, with experience of Microsoft Office 365 including SharePoint - 5 points
  • Working within the MOD - 2 points
  • Working within an AGILE environment - 2 points

How suppliers will be evaluated

How many specialists to evaluate
Cultural fit criteria
  • Works to agile methodology - 20 points
  • Have experience in working within a team that covers multiple organisations - 20 points
  • Be customer oriented - 15 points
  • Shares knowledge, experience and expertise with other team members - 15 points
  • Communicates clearly - 10 points
  • Have strong stakeholder management skills - 10 points
  • Be transparent and collaborative - 10 points
Assessment methods
Work history
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. Is this Inside or Outside IR35? From past requirements most MOD roles require DV clearance, can you confirm that SC clearance is the most ideal clearance?
This is outside IR35. SC is the minimum level of clearance required.
2. Would a valid CTC clearance be accepted?
No, a valid CTC clearance will not be accepted.
3. Can you confirm the IR35 status please?
This requirement is outside IR35.
4. Please could you confirm if the day rate quoted includes VAT?
The day rate is inclusive of VAT.
5. Is this role inside or outside IR35?
Outside IR35.
6. Could you please confirm whether the requirement sits inside or outside of IR35?
Outside IR35.
7. Please could you advise IR35 status?
The requirement is outside IR35.
8. Please may you confirm the IR35 status of this task and whether there is a current incumbent?
The requirement is outside IR35. There is no incumbent, this is a new requirement.
9. Please can you clarify the contract length of this opportunity?
The contract length is 6 months.
10. Can you please confirm if there is an incumbent in this role. Also, is this deemed to be insider or outside IR35.
There is no incumbent, this is a new requirement. This is outside IR35.
11. What is the IR35 status of this role?
This requirement is outside IR35.
12. Can you please confirm whether this is considered outside of the scope of IR35 ?
This requirement is outside IR35.
13. The rate states that the VAT is included in the price. Is this correct please?
The day rate is inclusive of VAT.
14. What is the IR35 status of the role?
Outside IR35.
15. Has the role been evaluated for IR35 please?
The role is outside IR35.
16. Can the authority please confirm the IR35 status of this role.
This requirement is outside IR35.
17. Is this role inside or outside of the IR35 Regulations?
Outside IR35.
18. Is this role inside or outside IR35
Outside IR35.
19. What is the IR35 status for this position?
Outside IR35.