NHS Improvement (NHS Trust Development Authority will be the contracting body)

Beta phase of the Development of the Patient Safety Incident Management System (DPSIMS) Project

Incomplete applications

5
Incomplete applications
2 SME, 3 large

Completed applications

3
Completed applications
2 SME, 1 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 9 February 2018
Deadline for asking questions Friday 16 February 2018 at 11:59pm GMT
Closing date for applications Friday 23 February 2018 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Beta phase development (including private and public Beta) of the successor to the National Reporting and Learning System and the Strategic Executive Information System, to support efforts to reduce harm in the NHS through better data collection, analysis and sharing of learning, based on Alpha prototypes.
Latest start date Monday 7 May 2018
Expected contract length Up to two years.
Location London
Organisation the work is for NHS Improvement (NHS Trust Development Authority will be the contracting body)
Budget range Maximum spend up to £1.5m (inclusive of VAT) subject to any requisite business case approval during the contract term. Pricing assessment will be on the basis of a like for like comparison of a costed resource profile, based on submitted day rates, and which shortlisted suppliers will be asked to complete and return as part of their proposal response. Day rates submitted must be inclusive of all costs including expenses.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done This project will replace the National Reporting and Learning System (NRLS) and the Strategic Executive Information System (STEIS) with a successor that supports efforts to reduce harm through better data collection, analysis and sharing of learning. The NRLS has been improved over time but does not effectively meet requirements; the successor system will use new technologies and be more appropriate for the way healthcare is now delivered. Work must be complete by January 2019.
Problem to be solved A Beta phase is needed to implement a solution with input from prototypes which includes:
Data capture from Local Risk Management Systems and online forms
A data pipeline to prepare data for analysis/dissemination (e.g. anonymization/linking to other data-sets)
NHS Improvement review of Patient Safety incidents
Review and management functionality for Serious Incidents
Analytical/data access outputs for stakeholders
The Supplier will:
Research, prototype and test the customer experience with users;
Conduct Private Beta test
Establish, refine hosting infrastructure and integration processes
Develop/conduct assurance measures
Continually develop and refine assisted digital service
Prepare for/pass GDS Beta assessment
Continue development in Public Beta
Who the users are and what they need to do 1. National bodies e.g. CQC use NRLS to undertake statutory duties. 2. Provider-side reporters who use a Local Risk Management System (>99% of reports received are batch-uploads from large NHS trusts.) 3. A large cohort of prospective Provider-side users who undertake minimal/nil national reporting (e.g. General Practice), and Independent Providers of NHS funded care. 4. The Patient Safety team for identification of new/under-recognised risks etc. 5. Other parts of the NHS for planning purposes. 6. Communities with an interest in improving the safety of healthcare in England and internationally e.g. academics.
Early market engagement A Suppliers' discovery day was held on May 9 2017 and attended by over 60 Suppliers. Discovery day materials are included in the Supporting Information Pack which may be requested by sending an e-mail to patientsafety.enquiries@nhs.net

A Suppliers' briefing meeting has been arranged for 4:15pm Monday 19 February 2018 at our offices in London, SE1. Please email your interest in attending (including the names and job titles of a maximum of two representatives) to NHSI.procurement@nhs.net We have 50 spaces available which will be allocated to Suppliers on a 'first come first served' basis. We may also be able to accommodate participation in the meeting via teleconference.
Any work that’s already been done Discovery phase outputs, an Alpha briefing, and data modelling work undertaken to consider afresh the data to be collected and used by the PSIMS, are available in the Supporting Information Pack which may be requested by emailing patientsafety.enquiries@nhs.net
Existing team The Supplier will be working with members of the national patient safety team (in NHS Improvement) including the Project Lead, Product Owner, clinical leads and subject matter experts, and members of the NRLS team), and Enterprise Architects from the Tech and Data team in NHS Improvement. For governance arrangements see the Supporting Information Pack which may be requested by sending an e-mail to patientsafety.enquiries@nhs.net
Current phase Alpha

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place The Supplier will be expected to work closely with the NHS Improvement delivery team located in Central London (Wellington House 133-155 Waterloo Road London SE1 8UG and Skipton House 80 London Road, London, SE1 6LH) and for some parts of the work will need to be physically located in these offices e.g. for data and infrastructure access.
Working arrangements Members of the Supplier team must be on-site as required to support an agile delivery. The development team will host agile ceremonies (stand-ups, show-&-tell, review, retrospective and sprint planning) which will be mandatory for the Supplier staff/team, and stakeholder workshops where possible. Travel expenses will not be reimbursed - these should be accounted for in day rates. The existing delivery team is based in Wellington House, 133-155 Waterloo Road, London, SE1 8UG.
Security clearance NHS Information Governance Toolkit / IG training may be required.
The Supplier may be required to sign specific NHS Improvement data sharing agreement T&Cs to protect data disclosure (NDAs, etc).
The Supplier may have access to patient-level or identifiable information (incident reports); prior experience handling sensitive data would be desirable.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions All IPR vested within the PSIMS (both background and foreground) will be retained by NHS Improvement.
No license or permission to use the PSIMS for the Supplier is granted except insofar as to deliver the Buyer's requirements.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Expertise in data capture/integration (including cloud integration); building on/and maximising existing architecture; integrating with new solutions (input into data mart design; leveraging Microsoft SQL server/APS for analysis) (20 points)
  • Expertise and experience in application of Agile approaches to delivering complex systems (using Agile techniques that meet the GDS Service Standards and have passed GDS Service Assessments) (15 points)
  • Successful delivery of projects that include blended, multi-discipline, multi-stakeholder teams focused on meeting user needs, and demonstrating clear methodology for engagement, problem solving and delivery (15 points)
  • Familiarity with, or access to expertise in the NHS safety landscape, including local risk-management systems, safety science and risk management, and incident management (15 points)
  • Possess at least two years’ demonstrable experience using Tableau for data visualisation (15 points)
  • Expert knowledge in NLP and machine learning in an NHS context (in particular the ability to derive learning/insight from categorical/text-heavy data fields, and pseudonymisation/deidentification in free text) (10 points)
  • Have availability of resources to be able to start as soon as possible and in May 2018 (10 points)
Nice-to-have skills and experience
  • An understanding of healthcare data and the potential for data linkage between any new system and existing data systems (5 points)
  • Demonstrable experience of carrying out research with a diverse mix of users including those with low digital literacy and assisted digital needs (5 points)
  • Familiarity with academic and frontline best practice for enhancing learning, improvement of services, enabling reporting and good safety culture, and ICT-interoperability as it relates to this field (5 points)
  • Demonstrable experience of carrying out research with a diverse mix of users including those with low digital literacy and assisted digital needs (5 points)
  • Familiarity with academic and frontline best practice for enhancing learning, improvement of services, enabling reporting and good safety culture, and ICT-interoperability as it relates to this field (5 points)
  • Experience using Alteryx or similar tools for data blending (5 points)
  • DevOps expertise and experience, including continuous, automated integration testing (5 points)

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 6
Proposal criteria
  • Technical Solution including maximum infrastructure reuse (30 points)
  • Approach and methodology including collaboration with NHS Improvement teams (25 points)
  • A proposed Supplier team with appropriate expertise, capacity and capability to successfully deliver the requirements (25 points)
  • Value for money. Assessment will be on the basis of a like-for-like comparison of a costed resource profile which shortlisted suppliers will return as part of their proposal.
  • Identification of risks and dependencies and proposed mitigations to manage them (5 points)
  • Relevance and quality of solution approach outlined in the presentation/demo (20 points)
  • Answers to questions during the interview/presentation stage (25 points)
Cultural fit criteria
  • Work as a team with our organisation and other suppliers (25)
  • Agile and flexible to changing/uncertain requirements (25)
  • Share knowledge, experience and skills with other team members so as to build sustainable capability (20)
  • Transparent and collaborative when making decisions (15)
  • Provide critical challenge whilst maintaining good relationships (15)
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence

65%

Cultural fit

15%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Good Afternoon, We would like to find out if NHSI have the Maximo solution (it’s a widely used asset management system) and what the user numbers are for incident management as it affects the licensing costs? We do not have the Maximo solution.
2. Can you provide an indication of team size you are looking for in the Beta phase? We do not have any preconceptions on the team size needed for Beta. The team mix/size will be agreed as needed to meet the requirements set out in each Statement of Work.
3. What team size did use for the Alpha phase? The core Supplier’s team was approximately seven across the requisite functional roles.
4. What technology stack are you currently operating on? The successful Supplier will be expected to leverage NHS Improvement’s Strategic Information Platform (SIP) reusing existing capability where possible to accelerate delivery. This platform will provide the core analytical tools and data store. The data warehouse for the SIP is a Microsoft APS.
5. Hi - not a question - just to highlight the following item occurs twice in the Nice to Haves: Demonstrable experience of carrying out research with a diverse mix of users including those with low digital literacy and assisted digital needs (5 points). It's Q2 and Q4 in that section. Noted. Please accept our apologies for the duplication.
6. Again, not a question - the following Nice to have appears twice: Familiarity with academic and frontline best practice for enhancing learning, improvement of services, enabling reporting and good safety culture, and ICT-interoperability as it relates to this field (5 points) Q3 and Q5 under the Nice to Haves Noted. Please accept our apologies for the duplication.
7. Can you please confirm that the alpha phase has been completed and who delivered this and if there is any supporting information available from this work to inform beta work? Can you please confirm if the stated budget is already approved or will be subject to a new business case based on Beta bids? Can you please confirm that as part of the Alpha work a final master data index has now been defined and the feasibility of it tested as part of that stage? Yes, the Alpha phase has been completed; the work was undertaken by Informed Solutions.
The stated budget is subject to approval of the business case which has been approved internally and is currently with Department of Health for their approval.
No.