Ministry Defence - Defence Logistics

Defence Support Network - Logistic Information Services - Pre Discovery Phase

Incomplete applications

7
Incomplete applications
4 SME, 3 large

Completed applications

10
Completed applications
5 SME, 5 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Wednesday 13 December 2017
Deadline for asking questions Wednesday 20 December 2017 at 11:59pm GMT
Closing date for applications Wednesday 27 December 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Delivery of P3M activities and technical SMEs for the Defence Support Network-Information Services (DSN(IS),Pre Discovery Phase. This will include delivering the outline IGBC, COEIA(s), Assessment, governance, transition and project support.
Latest start date Monday 29 January 2018
Expected contract length until 31st March 2018
Location South West England
Organisation the work is for Ministry Defence - Defence Logistics
Budget range 250K - 700K (ex VAT) Assumed that any T&S costs are included in overall price and within agreed budget ceiling.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done This work is to be done in support of the Defence Support Network (Information Services) (DSN(IS)) sub-strategy. This sets out the ICT response to departmental and operational needs in the context of wider Government imperatives and provides a guiding view of how logistics can meet the challenges and opportunities provided by digital technologies. The Defence budget remains challenged and digitisation provides opportunities for achieving ‘more with less’. DSN(IS) will seek to transform the existing portfolio of legacy systems and applications. This will optimise the applications of today and add capabilities for the future capitalising on industrial and academic innovation.
Problem to be solved To provide project support and delivery of products associated with the Initial Gate Business Case (IGBC), to enable the Discovery phase. The high level tasks will include 1) Project support including schedules and risk management 2) Validation and development of DSN(IS) assumptions 3) Production of a Digital Service Cost Model 4) Benefits Map and assessment of benefit values for core DSN(IS) capabilities 5) Concept of Analysis (COA) to support future production of an Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP) 6) Draft DSN(IS) CONEMP and CONUSE documents 7) Production of an outline IGBC.
Who the users are and what they need to do The Defence Logistics Directorate require a provider with both experience and in-depth specialist technical, strategic and commerical skills to enable a successful IGBC submission for Defence Support Network-Informaiton Services. (DSN-IS). Defence is moving towards a Service Integration and Management (SIAM) based (or hybrid of) multi-vendor model . This move is aimed at driving better value for money, improved service, greater agility and ultimately better customer satisfaction. This requires delivery of the DSN-IS Project and Programme Management activities including the IGBC, COEIA and MGBC.
Early market engagement Prior to advert release Industry data pack released via Team Defence Information (TDI) website.
Any work that’s already been done The Defence Logistics Information Enablers Vision and Strategy. The Defence Support Network - Information Services (DSN(IS) Review and High Level Statement of Requirement. The DSN(IS) Sub Strategy and supporting report.
Existing team The provider will be expected to work closely with a team within Defence Logistics and staff within the Defence Equipment and Support (DE&S) organisation primarily the Support Chain Information Service (SCIS) Project Team as product owners and subject matter experts.
Current phase Not applicable

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place MOD Abbeywood, Filton, Bristol, BS34 8JH
Working arrangements The supplier will work closely with the MOD teams in Bristol. It is anticipated that whilst most work will be conducted remotely regular contact with Defence Logistics (DL) is maintained. The contractor will base some resource with the DL at key points throughout the engagement. The cost of attending any meeting or performing tasks away from the contractors premises shall be borne by the future contractor. The supplier will submit weekly reports to the Service Manager regarding the status of the project, achieving key milestones and issues that may impact on timescales and cost. Significant updates required as necessary.
Security clearance SC must be in place prior to contract commencing due to nature of projects. SC status must be valid for duration of contract. Supplier Cyber Protection Assurance Questionnaire must be completed (https://supplier-cyber-protection.service.gov.uk/) (Risk Assessment Reference RAR-SXFG97VB)

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions These MOD DEFCONs from part of the Call-Off Contract : DEFCON 76(Edn12/06) Contractors on Site; DEFCON 531(11/14) Disclosure of Information; DEFCON 659A (02/17) - Security Measures
Suppliers must use the Authorities Payment Tool called CP&F or be prepared to sign up to the tool.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have experience of producing Analysis reports (e.g. Concept Operational Effectiveness Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP)) to support development of the Initial Gate Business Case 15%
  • Have experience of producing Analysis reports (e.g. Concept Operational Effectiveness Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP)) to support development of the Initial Gate Business Case 15%
  • Have experience of planning and mobilising large ICT projects 10%
  • Have experience of developing a Services Orientated Approach for business transformation 10%
  • Have experience of developing a Services Orientated Approach for business transformation 10%
  • Have experience in active risk management including identifying and mitigating risks 8%
  • Have experience of business identification, measurement and planning for benefits realisation 6%
  • Have experience in stakeholder management 6%
  • Have experience in producing Schedule Risk Analysis and Cost Risk Analysis 5%
  • Provide Project Management Support 5%
  • Approach and methodology 5%
  • How the Approach meets user needs 4%
  • How risks and dependencies have been identified and the offered approaches to manage them 2%
  • Experience of using Agile methodologies to plan and deliver improvements - 5%
  • Have ability to think creatively and be able to articulate innovative ideas to solving complex business & IT problems (5%)
Nice-to-have skills and experience recent relevant experience in MOD

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Technical solution
  • Approach and methodology
  • How the approach or solution meets user needs
  • How the approach or solution meets your organisations policy or goal • Estimated timeframes for the work
  • How they have identified risks and dependencies and offered approaches to manage them
  • Team structure
  • Value for money
Cultural fit criteria
  • Work as a Team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
  • Have no blame culture and encourage people to learn from their mistakes
Payment approach Fixed price
Assessment methods
  • Written proposal
  • Work history
Evaluation weighting

Technical competence

65%

Cultural fit

5%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Could you please review the tender delivery date of 27th December. A lot of small to medium companies are closed for Christmas from 22nd December to 2nd or 3rd January. Would the Authority consider extending the deadline to 5th January. As the standard response time on DOS is 2 weeks from the date the requirement is published, the deadline was automatically provided by the portal and we were unable to amend it.
2. Can the authority clarify the questions below which do not seem to relate to essential skills and experience but seem more appropriate for assessing a proposal. Question 11 - Approach and methodology Question 12 - How the Approach meets user needs. These are not intended as questions but as Essential skills & experience.

‘Approach and methodology’ is looking for a top-level outline of how a supplier might approach the project and what they might bring, over another supplier.

‘How the approach meets user needs’ is looking for an early indication that a supplier has experience in aligning any solution to a user requirement.

In both cases, we are looking for these responses to build our confidence in terms of a supplier’s experience.
3. As stated in the requirement is the additional industry data pack available elsewhere as the TDI website is a closed group that requires specific membership to access. "Prior to advert release Industry data pack released via Team Defence Information (TDI) website." The Industry Pack is also available on other Trade Associations - ADS and Tech UK.
4. Please can you advise what financial category for this project? This is a category D project.
5. We note (on the Team Defence Information website) that the Data Pack for this opportunity has been made available to Industry via techUK and ADS Group as well as TD-Info. However it is not clear on the ADS website where this information has been published. Can you offer any advice on sourcing the relevant datapack? Please contact ADS website administrators, who should be able to offer some advice.
6. Essential skills and experience : The top two questions appear to be the same and the total appears to be 111%. Could you possibly clarify? Information includes some duplication for ‘Essential Skills & Experience’ and these values should be used instead:
Q1 - Producing analysis report - 15 %
Q2 - Planning &mobilising large ICT projects - 15%
Q3 - Developing Service Oriented Approach for business transformation-15%
Q4 - Active risk management, risk identification &mitigation - 10%
Q5- 5%
Q6 - 5%
Q7 - 5%
Q8 - 5%
Q9- 5%
Q10 - 5%
Q11 - 5%
Q12 - 5%
Q13 - 5%
7. Can the authority confirm if the questions 1 and 4 (sequential order) are duplicated in the web-form? Question 1/Question 2 Have experience of producing Analysis reports (e.g. Concept Operational Effectiveness Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP)) to support development of the Initial Gate Business Case Question 4/Question 5 Have experience of developing a Services Orientated Approach for business transformation Thank you The Authority can confirm that these questions are duplication.
8. Please explain how we should interpret the percentage listed against each item in "Essential skills and experience", especially as these figures do not add to 100%. Information includes some duplication for ‘Essential Skills & Experience’ and these values should be used instead:
Q1 - Producing analysis report - 15 %
Q2 - Planning &mobilising large ICT projects - 15%
Q3 - Developing Service Oriented Approach for business transformation-15%
Q4 - Active risk management, risk identification &mitigation - 10%
Q5- 5%
Q6 - 5%
Q7 - 5%
Q8 - 5%
Q9- 5%
Q10 - 5%
Q11 - 5%
Q12 - 5%
Q13 - 5%
9. The items "Have experience of producing Analysis reports (e.g. Concept Operational Effectiveness Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP)) to support development of the Initial Gate Business Case 15%" and "Have experience of developing a Services Orientated Approach for business transformation 10%" both appear twice under "Essential skills and experience". Please advise if this is deliberate and we are meant to provide a different response for two 100-word responses? Or would you like us just to repeat our responses? Information Information includes some duplication for ‘Essential Skills & Experience’. Please provide one answer.
10. Approach and methodology 5% - Please can you confirm if this question relates to Stage 2 of the DOS process or if this is required for stage 1 what marking schema the buyer will use to score this evidence? Approach and methodology will be fully assessed in the 2 stage of the procurement process, however at this stage it is important to understand the potential suppliers approach to deliver this requirement.
11. Please can you confirm when the planned date for Initial Gate Business Case submission? No – at this point we cannot confirm the submission date for IGBC.
12. Essential skills and experience -How risks and dependencies have been identified and the offered approaches to manage them 2% Please, can you confirm that the buyer wishes to know our previous experience of in managing risks and dependencies? Or do they wish to pre-empt our proposal and set out our approach in the response? Please set out approaches you as a company take to identify and manage risks. This could be supported by evidence to show how the risks have been managed successfully in previous contracts.
13. Essential skills and experience - How the Approach meets user needs 4% Please, can you confirm that the buyer wishes to know our previous experience of how we have ensured our approach has met user needs? Or do they wish to preempt our proposal and set out our approach? The Authority is seeking confidence that the supplier will ensure that the solution which they plan to deliver, would meet the needs of the user. This could be supported by evidence from previous contracts.
14. As part of the "Supplier Cyber Protection Assurance Questionnaire", among other Data Security and Cyber Risk Management it appears to indicated that "the minimum acceptable response for the Cyber Risk Profile of the identified contract" would require any supplier to have a valid Cyber Essentials Plus Certificate at the time of submitting a bid for this contract. Can you please confirm this is correct? Yes, it is correct. However, If you as a supplier do not have the cyber certificate, you need to demonstrate the compliance in some other manner. Although a valid Cyber Essentials certificate would be preferred.
15. The link below provided for the security questionnaire does not work. (https://supplier-cyber-protection.service.gov.uk/) Can the Authority please provide the correct link. You can follow the link and then click ‘Supplier Cyber Protection’ (at the top of the page) and this will take you to the correct area. Alternatively, this link should take you straight there: https://supplier-cyber-protection.service.gov.uk/dcpp
16. We would like to partner with another organisation and use experience from both organisations in our PQQ responses. Is this acceptable to the authority? If so, would the authority like us to identify in our responses which organisation carried out the work being referred to? It is acceptable for the Authority if one company subcontracts another. However, the Authority cannot accept open joint bids.