HM Land Registry

HM Land Registry Digital and Agile Architectural Partner

Incomplete applications

11
Incomplete applications
8 SME, 3 large

Completed applications

17
Completed applications
15 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 28 September 2017
Deadline for asking questions Thursday 5 October 2017 at 11:59pm GMT
Closing date for applications Thursday 12 October 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work HM Land Registry seeks a partner to assist define/implement/embed a sustainable technical architecture practice for future Digital, Data and Technology transformation.

This partnership would consist of a provider supplying a small team working on the following:

Architectural leadership and governance
Application Architecture
Integration Architecture
Data Architecture
Domain Driven Design Architecture
Latest start date Monday 11 December 2017
Expected contract length The expected contract length is up to 12 months with the potential to extend up to 24 months
Location South West England
Organisation the work is for HM Land Registry
Budget range The budget range is up to £1m per annum.

Separate day rates should be supplied for each role within the supplier’s team and a percentage estimate of the individual role involvement.

Statements of work will be agreed periodically with the supplier on a fixed price, capped or Time and Materials (T&M) basis with agreed deliverables.

The initial Statement of Work (SoW) will be agreed after contract award.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done HM Land Registry’s digital programme is looking to deliver new, user-focused services for citizens, customers and HM Land Registry caseworkers, required to support wider business transformation, with the overall aim of simplifying, speeding-up and improving the process of land registration in England and Wales.

This programme will require significant support of the current internal technical architecture capability.
Problem to be solved HMLR has a small and very capable internal team of Solution, Application, Technical and Data Architects, although the team do not have the capacity to support our future portfolio of projects.

HMLR would like to appoint a partner to work with us on growing and developing our existing capability over the next 2 year period and to help us deliver the current DDAT portfolio of projects.

These projects tend to follow an Agile approach so architects need to be proficient at managing delivery in this context with appropriate control.
Who the users are and what they need to do Users include all of the organization internal staff and external customers.
Early market engagement There will be no early market engagement.
Any work that’s already been done There is a small and capable internal team already in place that has made good progress in defining the organization’s governance and target design.
Existing team Technical architects need to be able to operate within a flexible, collaborative governance model. This is applied across DDaT in order to strike the balance between autonomy of programme and project teams within a wider portfolio and also to allow for some central structure in design and implementation.

The supplier will work with the existing in-house team on developing a strategy that will be owned and signed off by senior DDAT roles.
Current phase Not applicable

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Primarily alongside the in-house team in Plymouth (PL6 5WS).
Occasionally in Croydon (CR0 2AQ) or Nottingham (NG1 7AU).

Some work can be completed outside of HMLR offices,
although this will be pre-agreed as part of the SoW.
Working arrangements Your response should set out how you could maintain the availability of the services over time, the ability to respond to immediate surge requirements.

On site attendance is considered essential to deliver the objectives of the contract. The supplier must adhere to HMLR IT and Security Procedures and Policies in relation to access, data and equipment use.
Security clearance HMLR requires all supplier staff working on this contract to be Baseline Personnel Security Standard (BPSS) compliant as a minimum and there is an expectation that some of the work will require Security Check (SC) clearance.

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/365602/HMG_Baseline_Personnel_Security_Standard.pdf

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions Any claim for Travel and Subsistence will be made in accordance with HMLR’s Travel and Subsistence Policy.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Provide resources with at least 3 years’ experience and deep technical expertise across a broad spectrum of architecture disciplines: Application, integration, information, data and service – 3%
  • Provide demonstrable experience of innovative technical governance within an agile delivery lifecycle ensuring processes are followed, design and code review are performed and architectural issues/risks are appropriately addressed – 3%
  • Provide evidence of resources capable of shaping and leading the overall enterprise architecture for DDaT portfolios, programmes and projects using open standards – 3%
  • Provide evidence of resources capable of developing, implementing and maintaining an architecture roadmap and the supporting implementation plan – 2%
  • Provide evidence of resources capable of architecting solutions within a large-scale Java-based application environment using modern software architecture approaches (such as RESTful APIs, micro-services and domain driven architecture) – 2%
  • Experience of working with Government Digital Service (GDS) and the GDS Service Design Manual – 1%
  • Provide evidence of resources capable of architecting solutions within a large scale transactional and analytical data environment – 2%
  • All essential skills and experience will be further evaluated
Nice-to-have skills and experience
  • Provide evidence of resources capable of architecting solutions for large scale infrastructure deployments on Cloud Architecture – 2%
  • Provide evidence of resources with experience of security concepts and best practices – 2%
  • All nice-to-have skills will be further evaluated as part of the overall proposal criteria below.

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 4
Proposal criteria
  • Technical Competence – including all essential and nice to have skills listed above – 20%
  • Plan – Quality of delivery plan for engagement and first SoW to set-up engagement – 10%
  • Scale Capability – Capability of increasing delivery or service capability in the medium to long term – 5%
  • Case Studies and References -– Demonstrating evidence of the essential and nice-to-have skills. We will follow up on all references given during Evaluation so contact must be clear – 10%
  • Presentation -– Demonstrating evidence of the essential and nice-to-have skills. Supporting Proposal Criteria and Essential / Nice to have skills – 10%
Cultural fit criteria
  • One Team approach – collaborative, establish good working relationships, generate good team spirit – 5%
  • Development of Client capability – Knowledge transfer, build internal capability through external knowledge and experience – 4%
  • Innovation – Build innovation into architecture process and technology choices – 3%
  • Value for money – Cost awareness, forecast and monitor performance – 3%
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence

55%

Cultural fit

15%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. In the list of Essential skills and experience, there is a 100 word response expected for the statement “All essential skills and experience will be further evaluated”. Same for the statement “All nice-to-have skills will be further evaluated as part of the overall proposal criteria below” in Nice-to-have skills and experience. Could you please provide guidance on what is expected in response to these questions? This statement was included to emphasise that the evaluation of essential skills and experience and nice to have skills will carry forward to the evaluation of shortlisted supplier. You are not required to include a specific response to those questions.
2. In “Summary of work”, please confirm that the Security Architecture capability be provided by Land Registry Land Registry already has small but capable security architecture capability. It would be nice to have a partner with experience in this area to allow some addition to our internal capability, but this is a nice to have not a must have.
3. In “Essential skills and experience”, it mentions “overall enterprise architecture for DDaT portfolios”, however an Enterprise Architecture capability is not mentioned as a requirement. Please can you confirm if this is required and expand on the scope of these skills. We are looking for some guidance from the partner on how to embed a suitable architectural framework for large portfolios of work. We are open to ideas of how this could work.
4. In “Security Clearance”, is SC clearance required in order to start the project or could it be obtained during the project? Could be obtained during the project. This will not be required for initial engagement and only a very small selection of the future work packages will require SC clearance.
5. Can you please confirm what specific responses (if any) are required for the following questions? "All essential skills and experience will be further evaluated" "All nice-to have skills will be further evaluated as part of the overall proposal criteria below" This statement was included to emphasise that the evaluation of essential skills and experience and nice to have skills will carry forward to the evaluation of shortlisted supplier. You are not required to include a specific response to those questions.
6. Could you please confirm whether the opportunity is inside or outside IR35? As the Authority is contracting out the services to a third party and the workers do not personally provide their services to the Authority, IR35 does not apply in this instance.
https://www.gov.uk/guidance/off-payroll-working-in-the-public-sector-reform-of-intermediaries-legislation

HMLR would be willing to accept a substitute, have limited supervision in terms of requesting outcomes and no mutuality of obligation to the supplier. Our behaviour and working practices are designed to be in keeping with a service provision.
7. Could you please confirm that staff are not required to have BPSS clearance prior to the inception of the project, and that once the contract has been issued this process can be undertaken? Yes that will be fine.
8. Could you please confirm if the contract has separate charging structure/budget for supplier expenses, including travel or hotels? Suppliers will be required to comply with Land Registry T&S policy. The contract will allow for T&S to be priced separately against each statement of work
9. If the proposed team will reside outside of Plymouth, can reasonable travel and subsistence allowances be claimed? The Supplier will absorb expenses for work conducted at Land Registry’s Plymouth location. Supplier will charge expenses reasonably incurred for travel to Customer locations other than Plymouth, this will be in accordance with HM Land Registry’s T&S policy.