Legal Aid Agency - Executive Agency of Ministry of Justice

LAA non-live environment hosting and portfolio support Architects

Incomplete applications

3
Incomplete applications
2 SME, 1 large

Completed applications

8
Completed applications
6 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Tuesday 26 September 2017
Deadline for asking questions Tuesday 3 October 2017 at 11:59pm GMT
Closing date for applications Tuesday 10 October 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Architect support for non-live environments hosted on the Redcentric cloud platform. Additional input into/support for live hosting and other portfolio projects.
Latest start date Monday 13 November 2017
Expected contract length 2 years
Location London
Organisation the work is for Legal Aid Agency - Executive Agency of Ministry of Justice
Budget range The maximum day rate payable is £689 (non negotiable).
It is envisaged the team will consist of ~4 resources.
Total spend for the period cannot exceed £451,006.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done LAA has moved its non-live environments to a cloud-based platform and requires Architects to complete and support this transition and ensure the benefits of this are realised. Input will also be required into the move of live environments to the cloud and other portfolio activities.
Problem to be solved Support required to fully leverage the benefits inherent in a cloud platform.
Who the users are and what they need to do As digital delivery staff and internal and external users, have access to systems that are consistent, robust and readily available.
Early market engagement N/A
Any work that’s already been done For the non-live environments, beta phase work has almost completed and the solution is transitioning to live service. The live hosting solution is at Discovery stage; other areas vary between not started and live.
Existing team The team will be working with a mix of in-house and 3rd party supplier resources.
Current phase Live

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place LAA's Head Office at 102 Petty France, London, SW1H 9AJ.
Working arrangements Team will need to be on-site in order to integrate with other staff members.
Security clearance Baseline Personnel Security Check (BPSS) which must be dated within three months of the start date. See https://www.gov.uk/government/publications/government-baseline-personnel-security-standard for further guidance. Some roles may require SC security clearance.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions N/A

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Demonstrable experience of successfully delivering high transaction hosting/system support/development services to government departments, working in complex and highly regulatory environments.
  • Experience of dealing with complex systems and integrations.
  • Experience of working with cloud-based hosting (must include AWS).
  • Demonstrable experience and understanding of Oracle, particularly Financials, eBS v11 & v12, IDAM solution and database versions 9 to 11.
  • Management of infrastructural changes (e.g., firewalls, loadbalancers).
  • Experience of working with full-stack based on Sparc Solaris (versions 8, 10, 11).
  • Experience of CDC.
  • Experience of managing background processes, including UniQBatch.
  • Experience of legacy N-tier architecture based on the Sparc Solaris Oracle stack.
  • At least some of the team must have the following certifications: TOGAF;AWS Solution Architect
  • Creating and maintaining infrastructure and domain artefacts.
  • Demonstrable experience of migrating existing applications from on-premise to the cloud.
Nice-to-have skills and experience
  • Demonstrable experience of working in an agile delivery environment.
  • Prior experience of working with the LAA.

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Describe how you will ensure that LAA is supplied with high quality and appropriately skilled architects, whilst minimising LAA's effort in screening the proposed team members.
  • Explain how you plan to retain key resources for the duration of the contract.
  • Provide named individuals and CV’s to meet the requirements, demonstrating experience of working in agile multi-vendor teams.
  • Describe your approach to adding, replacing and rotating new team members, within a 2 week notice period, to the existing team without reducing the team’s velocity.
  • Describe your approach to delivering capability and ensuring that knowledge transfer is conducted.
Cultural fit criteria Explain how you will work with the LAA to ensure successful outcomes and provide a brief example of when you have done this.
Payment approach Time and materials
Assessment methods Written proposal
Evaluation weighting

Technical competence

60%

Cultural fit

15%

Price

25%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. The maximum day rate, over a 2 year period, with approximately 4 resources, provides a £s total in excess of the total spend for the period. Please can you advise? Though the contract can run for 2 years, initial calculations are for the period to the end of March 2018.
2. Please could you let me know if work can be carried out away from the office for a couple of days per week? Potentially, but default expectation should be that work will be from the office.
3. You have quoted a figure for completion of the work, is this figure expected to cover all resource for 2 years or is that an annual spend? Though the contract can run for 2 years, initial calculations are for the period to the end of March 2018.
4. For Q4 are LAA asking for experience of eBusiness Suite (eBS) versions R11i and R12 or are they asking for experience and understanding of eBS and Fusion Cloud versions 11 and 12. eBusiness Suite versions R11i and R12
5. Is your requirement for technical or application architectural resources? Requirement for Technical Architecture resources covering Data, Infrastructure and Applicaton
6. One of the Essential skills requested include ''Creating and maintaining infrastructure and domain artefacts''. We believe that this question relates to the use of a CMDB or similar inventory-tracking technology. If not, please could you clarify the context of this item? This includes the creation and maintenance of technical architecture views. CMDB is an example but so to are other diagrams depicting system and enterprise architecture.
7. We note the framework Terms and Conditions state that in addition to the daily rate charged, expenses will be payable at the Buyer expense policy permitted maximum. Please can you confirm your policy on T&S will cover public transport charged at cost/car travel at HMRC approved rates? Please could you confirm the policy regarding overnight accommodation? The Department's policy on T&S is:
"Subsistence allowances are designed to meet the extra cost incurred by employees away from their home or place of work on official duty."

No overnight stay required.