Awarded to The Fuel Group Limited

Start date: Monday 9 October 2017
Value: £83,850
Company size: SME
Consular Directorate, Foreign and Commonwealth Office

Emergency Travel Documents On-Line and Integration Bus Back End Developer (2 positions)

7 Incomplete applications

5 SME, 2 large

9 Completed applications

8 SME, 1 large

Important dates

Published
Thursday 31 August 2017
Deadline for asking questions
Thursday 7 September 2017 at 11:59pm GMT
Closing date for applications
Thursday 14 September 2017 at 11:59pm GMT

Overview

Specialist role
Developer
Summary of the work
FCO aim to develop their ETD on-line service. This includes:

- Capability introduction to allow applicants to upload digital photos and supporting documents;

- provide better integration of back-end systems supporting the overall ETD business process;

- supporting business logic requirements elaboration and implement backend business logic and integration layer.
Latest start date
Monday 2 October 2017
Expected contract length
6 Months with the option to extend for a further period up to a maximum of 6 months
Location
London
Organisation the work is for
Consular Directorate, Foreign and Commonwealth Office
Maximum day rate
£650

About the work

Early market engagement
The current ETD On-Line systems is supported by an incumbent supplier who have been consulted about possible branching/merging strategies required to deliver changes to the product and are therefore aware of these future planned developments and resourcing requirements.
Who the specialist will work with
The successful supplier/candidate will be working within a relatively small established project team with a product owner, project manager, technical assurance/lead, business analysts and a front end developer.
What the specialist will work on
Working with the business analysts to elaborate requirements for the new backend logic and integration layer of the FCO Emergency Travel Document (ETD) application process.

Within FCO Consular's existing ETD on-line process, develop back end logic to support the requirements that include:

1. Digital facial image capture
2. Supporting documentation Uploads
3. Caching of ETD application
4. Development of a new Consular integration layer with legacy applications

Services provided will be required to support defined output based deliverables, agreed for each 2 week development sprint.

Work setup

Address where the work will take place
Main location will be FCO's office in King Charles Street London. Remote working may be available where necessary.
Working arrangements
The supplier is expected to supply a resource that can be on-site in London full-time during business hours Monday to Friday.

1. The resource should also be comfortable working using an agile approach including developing user stories from prioritised backlogs, sprints, daily stand-ups, sprint retrospectives.

2. Be comfortable talking to non-technical staff and translating their requirements into technical terms.

Be a good listener.

3. Where appropriate be innovative and propose changes to processes.

4. We would like to be able to send the specialist unaccompanied to meet technical and non-technical staff.
Security clearance
All staff working on FCO premises must be at least SC Cleared or capable of being cleared to SC. Bidders must confirm clearance of nominated resources. If required, FCO will initiate SC clearance.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrable experience of Agile development working within a CI environment that includes: GIT, Spray Framework, Scala, Akka Engine, Node.js, Express Web service, Java, JSON, RabbitMQ, RESTful web services.
  • 5+ years working with multi-disciplinary agile team to deliver transactional software against user stories.
  • 5+ years experience designing and building products using open source technologies.
  • 5+ years experience as a practicing back end developer.
Nice-to-have skills and experience
  • Familiar with the following technologies: HTML, JavaScript, React Framework, Redis Store
  • Familiar with GDS design principles and developing an existing digital service
  • Experience of developing document upload functions
  • Experience of supporting Non Functional Tests including Performance Tests in a CI environment.
  • Experience of incorporating a service into Government as a Platform

How suppliers will be evaluated

How many specialists to evaluate
3
Cultural fit criteria
  • Working with technical and non-technical staff to understand requirements - 3%
  • Building good relationships and trust with teams both with and without departmental sponsors - 3%
  • Quickly joining teams and understanding their needs - 2%
  • Experience working in an agile manner - 2%
Assessment methods
  • Work history
  • Reference
  • Interview
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

1. This role mentions that there are 2 positions available. Can you proviode details of how you submit applications for the second developer?
We hoped that all suppliers interested in submitting proposals would be able to use the portal for both developers. However, if this is not possible, please send your response for the second developer position direct to Mark Froud (email address: Mark.Froud@fco.gov.uk)
2. Please could you advise re IR35 status of the role?
This is unable to be determined at this time as it is possible for contractors who are both in and out of scope of the off payroll working rules to be engaged through DOS. The successful supplier / contracting authority will need to check the status in accordance with the HMRC online tool prior to contract commencement. A link to this tool can be found here: https://www.tax.service.gov.uk/check-employment-status-for-tax/setup. Please note that the FCO shall be using a milestone related approach and this may assist with determining whether this is in or outside the scope of IR35.
3. Linked to Question 2 (above, regarding the IR35 situation), a further question was asked linked to the previous response.
After discussion, The FCO shall consider whether an handover period can be inserted into the contract which enables the FCO to buy a service (linked to milestones and/or sprints) rather than resources, which remain inside the scope of IR35. Further discussions shall take place on this with the successful supplier(s).
4. Does the developer require specialist application skills and if so, specific to which application?
We have two domain areas of development:

1. ETD Online Portal with existing technology using a thin backend code: Scala & Node.js;
2. The Integration layer – this is a green field domain and without reducing our technology options we would like very good Java skills that potentially have Scala knowledge/experience – or at least it can be picked up quickly.
Hence, the main requirement is for Java skilled resources. However, additionally and at an integration layer, we are looking for experience and skills in common technology we want to adopt to build message queuing (RabbitMQ) and build Micro Services.
5. Does the developer requirement integrate into other Government systems outside the FCO?
Yes, via an API into other Government Departments (such as Her Majesty’s Passport Office).
6. Is the developer requirement linked to other public bodies (such as the Civil Aviation Authority or suppliers such as British Airways?)
No. The only public facing element to this is the Emergency Travel Document online portal. The back end of the bus links integrates into three other Consular systems.
7. Grateful for details on expected start dates for candidates?
Our current timeline (which is liable to change) is:

Thursday 14 September – Close date for bids
Monday 18 September – Shortlisted suppliers contacted to arrange interviews
Wednesday 20 September – Interviews take place
Friday 22 September – Final decision announced
and standstill starts
Monday 25 September – agree call-off contract and debrief unsuccessful suppliers
Monday 2 October – start date for developer(s)
8. Regarding the security clearance, would you prefer lapsed or current cleared staff as you preference for suppliers to put forward?
Our preference is very much staff who are SC cleared which is current. It will take us time to set up a lapsed clearance which may impact the programme. So, please put forward staff who have active SC clearance.