Awarded to Parity Consultancy Services Ltd

Start date: Monday 25 September 2017
Value: £22,100
Company size: SME
Scottish Environment Protection Agency (SEPA)

Digital Transformation Specialist

8 Incomplete applications

8 SME, 0 large

13 Completed applications

11 SME, 2 large

Important dates

Published
Tuesday 29 August 2017
Deadline for asking questions
Thursday 31 August 2017 at 11:59pm GMT
Closing date for applications
Tuesday 5 September 2017 at 11:59pm GMT

Overview

Specialist role
Portfolio manager
Summary of the work
Provision of specialist advice on agile transformation.
Advising the senior team on the right approaches to maintaining and developing an effective agile culture within SEPA in the medium term.
Latest start date
Monday 25 September 2017
Expected contract length
12 weeks initially with possibility of extension (25/09/17 to 22/12/17)
Location
Scotland
Organisation the work is for
Scottish Environment Protection Agency (SEPA)
Maximum day rate
£850

About the work

Early market engagement
Who the specialist will work with
Working with senior managers (particularly the Digital Delivery Service Manager) responsible for the delivery of priority digital services.
What the specialist will work on
Work with senior staff to map out and deliver a smooth transition to agile ways of working across SEPA.
Advise on the set up and management of new project teams using agile techniques to deliver user centred digital services.
Help, asess and mitigate any significant associated risks.
Advise on how best to deal with issues as they arise and carry out a maturity assessment at the end of the contract.
Work with the Digital Delivery Service Manager to ensure adoption of agile best practice and culture, skill transfer from short term consultants within the delivery teams and successful service delivery.

Work setup

Address where the work will take place
Scottish Environment Protection Agency
Angus Smith Building, Maxim 6. Parklands Avenue,
Eurocentral, Holytown, North Lanarkshire, ML1 4WQ
Working arrangements
Provision of support and advice to senior managers.
Up to 2 days a week (14 hours) on site for face-to-face meetings.
Security clearance
Government Baseline Personnel Security Standard

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Significant experience (10 years+) of agile transformation within private and / or public sector organisations;
  • Direct experience of implementing agile approaches aligned with GOV.UK (Digital) Service Manual and Scottish Government Digital First principles.
  • Track record of presenting digital concepts to, and securing buy-in from, senior management;
  • Demonstrable understanding and experience of a range of agile team roles;
  • Well-developed knowledge of different technical platforms;
Nice-to-have skills and experience
Be an agile pragmatist and be able to help manage the alignment of agile best practice with elements of waterfall delivery where appropriate.

How suppliers will be evaluated

How many specialists to evaluate
10
Cultural fit criteria
  • Ability to build a rapport with people working at different levels of seniority
  • Work as a team with SEPA staff as well as external suppliers
  • Be transparent and collaborative when making decisions
  • Have a no-blame attitude and encourage people to be open about and learn from their mistakes
  • Take responsibility and ownership of their work
  • Share knowledge and experience
  • Be able to challenge the status quo with the right balance of rigour and diplomacy
  • Be comfortable standing up for their discipline
Assessment methods
  • Work history
  • Reference
  • Interview
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

1. Does this role fall inside IR35?
o If the applicant is working through an intermediary which is either a partnership, limited company or other person not being an agency, they fall within IR35
o If the applicant is a consultancy company or agency who pay tax and NIC, they will fall outside IR35
o If the applicant is a sole trader, they will need to be treated as employed
o Ultimately we are not able to confirm the IR35 status until the evaluation process is complete, the successful candidate is agreed and the individual’s circumstances are processed through the HMRC ‘check employment status for tax’ tool.
2. Can you please clarify: Do you need the contractor 2 days a week (14hrs) in total or you need them full time but this is how much time you want them onsite?
This role is a part time role up to 14 hours in total (2 days). Both days are working on site with SEPA staff.
3. Does this role fall inside or outside of the "off payroll" working legislation?
o If the applicant is working through an intermediary which is either a partnership, limited company or other person not being an agency, they fall within IR35
o If the applicant is a consultancy company or agency who pay tax and NIC, they will fall outside IR35
o If the applicant is a sole trader, they will need to be treated as employed
o Ultimately we are unable to confirm the IR35 status until the evaluation process is complete, the successful candidate is agreed and the individual’s circumstances are processed through the HMRC ‘check employment status for tax’ tool.
4. Is this a part time requirement 2 days per week or is it a full time role with the specialist only required on-site 2 days per week?
This role is a part time role up to 14 hours in total (2 days). Both days are working on site with SEPA staff.
5. Is this role expected to be inside IR35?
o If the applicant is working through an intermediary which is either a partnership, limited company or other person not being an agency, they fall within IR35
o If the applicant is a consultancy company or agency who pay tax and NIC, they will fall outside IR35
o If the applicant is a sole trader, they will need to be treated as employed
o Ultimately we are unable to confirm the IR35 status until the evaluation process is complete, the successful candidate is agreed and the individual’s circumstances are processed through the HMRC ‘check employment status for tax’ tool.
6. Regarding the BPSS clearance status, if the candidate does not hold active BPSS clearance and is willing to go through the process, can this be considered, if yes will you sponsor the security clearance.
BPSS is the minimum security clearance that is required to have access to SEPA’s buildings and systems. The applicant must have BPSS on the day they start working with SEPA regardless of what country they are from. It is the responsibility of the applicant to apply for and pay for the security clearance.
7. Can any other higher security clearance be considered?
At this stage a requirement for higher clearance is not envisaged. BPSS is the minimum security clearance that is required to have access to SEPA’s buildings and systems. The applicant must have BPSS on the day they start working with SEPA regardless of what country they are from. It is the responsibility of the applicant to apply for and pay for the security clearance.
8. What is the lead time for feedback once the application is submitted?
We are working to complete evaluation within one week, by 12 September.
9. Will this role be within IR35?
o If the applicant is working through their own intermediary which is either a partnership, limited company or other person not being an agency, they fall within IR35
o If the applicant is a consultancy company or agency who pay tax and NIC, they will fall outside IR35
o If the applicant is a sole trader, they will need to be treated as employed
o Ultimately we are unable to confirm the IR35 status until the evaluation process is complete, the successful candidate is agreed and the individual’s circumstances are processed through the HMRC ‘check employment status for tax’ tool.
10. Is occasional remote working allowed?
The role is based on site 5 days a week.
11. Is the rate inclusive or exclusive of VAT?
Exclusive of VAT
12. Would you consider work permit holders (e.g. Tier 2 General Visa) and EU passport holders for this role?
SEPA will only consider candidates who have the right to live and work in the UK, so in effect those with valid visa’s which will still be live during the period of contract.
13. Is this role 5 days a week but just 2 on site? Or just a part time 2 days a week role?
This role is a part time role up to 14 hours in total (2 days). Both days are working on site with SEPA staff.
14. Both experience are mandatory for this role "GOV.UK (Digital) Service Manual" and "Scottish Government Digital First principles" OR will you consider if candidate has one of them experience
One or other is mandatory but it is preferable that applicants have experience of both.
15. What are the other expenses which will be paid?
o No other expenses will be paid other than travel and subsistence costs relating to the delivery of the role (if required). These expenses shall be aligned to SEPA’s Business Expense Rates (excluding VAT) as follows:
 Motor vehicle mileage 38p per mile
 Hotel (including breakfast) £71.00 per person per night
 Lunch £6.00 (if staying overnight)
 Dinner £21.00 (if staying overnight)
16. Is there any travel involved in this role and will the travel expenses be paid?
o Travel is not envisaged at this stage. If travel is required, travel and subsistence costs relating to the delivery of the role shall be aligned to SEPA’s Business Expense Rates (excluding VAT) as follows:
 Motor vehicle mileage 38p per mile
 Hotel (including breakfast) £71.00 per person per night
 Lunch £6.00 (if staying overnight)
 Dinner £21.00 (if staying overnight)