Ministry of Defence, Information Systems & Services

ISS Acquisition Support Partner for NSoIT(D) Programme Team - Deployed Platform Services

Incomplete applications

10
Incomplete applications
6 SME, 4 large

Completed applications

12
Completed applications
5 SME, 7 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Wednesday 9 August 2017
Deadline for asking questions Wednesday 16 August 2017 at 11:59pm GMT
Closing date for applications Wednesday 23 August 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work The ASP Core Team will assist Deployed Platform Systems (DPS) in continuing to deliver requirements of NSoIT(D) MGBC 1 and outputs/outcomes as detailed in MGBC 1. The ASP Core Team will grow to meet demands of the work defined in MGBC 2 (under development).
Latest start date Monday 2 October 2017
Expected contract length Initially 7 months with an option to extend for a period of 12 months
Location South West England
Organisation the work is for Ministry of Defence, Information Systems & Services
Budget range The budget for this initial 7-month assignment is in the region of £2M (ex Vat), there is a LoL for T&S of £32,000.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The New Style of IT (Deployed) (NSoIT(D)) programme will address the issues that exist across the deployed Mission Secret, Official and Secret UK Eyes Only (SUKEO) domains. These issues include: an incoherent architecture, out of service dates, aging technology, and commercial imperatives to exit contracts.
Problem to be solved NSoIT(D) MGBC Tranche 1 and 2 remains on track for successful delivery in Mar 18, although on the most recent Programme Reporting and Management System (PMRS) report the programme was downgraded from Amber/Green to Amber. The primary cause was continued risk of insufficient suitably qualified and experienced personnel (SQEP) to deliver capability. These roles span: design and engineering; Architecture; Core Infrastructure; Integration, Test and Transition; Requirements; Applications; Through Life Support; Continuous Assessment; Project Management Delivery Support; Commercial Support; Legacy IT Systems and Maritime IT Systems, amongst others.
Who the users are and what they need to do Land, Air, Maritime and Joint users in all physical environments, from 2018 onwards.

A mission configurable solution that delivers potent and robust operational information services as part of the C4ISR capability. The solution should deliver a sign-on via a single set of credentials to evergreen services with reduced proprietary lock-in and improved value for money.
Early market engagement
Any work that’s already been done After a successful Main Gate Business Case (MGBC), the NSoIT(D) programme entered the design phase for a mission configurable system, while in parallel it started to conduct de-risking and assessment activity for the next tranche of the programme.

With the High Level Design complete and coherent with the Enterprise Architecture, the programme has now just completed the initial purchase of equipment for both infrastructure and a variety of types of nodes to support the deployed staff headquarters from 600 personnel down to single individuals.
Existing team Working alongside a number of ISS work streams and other MOD branches, the NSoIT(D) teams comprise a mix of civil servants, military and contractors totalling approx. 130 people, organised in 9 sections.
Current phase Alpha

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place DPS is based in Corsham, Wiltshire. There may be a requirement for travel to other locations but these will be limited and T&S provision has been made; T&S will be paid at MoD Civilian Rates.
Working arrangements All tasking will take place from MoD Corsham and you are required there 5 days a week, the working day is 8 hours to include 30 minutes for lunch. Day visits may be required. No remote working is permitted. Overnight visits will only be permitted if permission is sought in advance. T&S will be paid in accordance with MoD Civilian Policy. All resources will be provided and access to the organisation's IT system; no personal or company laptops will be permitted on site. No other expenses will be paid. Intermediaries legislation applies to all posts within this assignment.
Security clearance SC clearance must be in place for every individual prior to the commencement and valid for the duration of the contract. DV Clearance is accepted. BPSS or Disclosure Scotland is not acceptable and the Authority will NOT sponsor Clearance.
UK Nationals only; no dual nationality held at any time.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions The Authority WILL NOT sponsor SC Clearance, it must be in place and valid for the duration.
Only T&S will be paid no other expenses.
An initial Core Team (10-15 FTEs) would be expected to be provided at the outset and then ramp up during the contract period to an anticipated team size of around 30 FTEs.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • 5% Proven track record of successful delivery of complex ICT programmes within challenging multi-stakeholder environment on an international stage.
  • 5% Provide a team of Suitably Qualified and Experienced Personnel (SQEP) to meet the changing demands of an evolving ICT programme in an efficient, effective and timely manner.
  • 7% Leadership Capability - Provide: Management of a SQEP team and its seamless integration into the programme; Strategy Support; MI reporting; enforcement of RAIDO policies and procedures
  • 10% Design Capability - Provide: Design Leadership; SCRUM Master expertise and Agile Sprint Management; Design Engineering; Design Authority; Orchestration Framework; technical governance and change management; Problem Management.
  • 10% Architecture Capability – Provide: Overarching Technical Architecture within NSoIT(D) boundary and externally; translation of requirements into architecture; Security Architecture; Security Assurance; RMADS; Services Architecture; Solutions Architecture; technology roadmap.
  • 8% Core Infrastructure Capability – Provide: coordination of physical builds; Crypto/cyber and Networks Project Management (PM); requirements capture; Infrastructure PM and Maritime Infrastructure PM; procurement support; segregated browse capability.
  • 5% Integration, Testing and Transition Capability – Provide: capability integration into Joint User environment; Verification and Validation; transition into service; ITEA PM; Land Deployed Test Management; migration from legacy systems.
  • 5% Requirements Capability – Provide: A ‘Golden Thread’ that ensures aligned and coherent User and Service Requirements; Requirements Management, setting; capability acceptance; Technical SME expertise in Modelling Based Systems Engineering.
  • 5% Applications Capability – Provide: Applications Security Assurance Coordination; application security cases; Security Assurance and advice; Applications On-boarding Management; migrate existing applications portfolio into required security domain whilst maintaining operations.
  • 5% Through Life Support Capability – Provide: planning and coordination of end-to-end TLS; Service Transition Management; Licence Management; management of support contracts; a Service Management Framework; Integrated Logistics Support
  • 5% Continuous Assessment Capability – Provide: analysis and recommendations on migration feasibility and new capability introduction; Innovation Management; assessment of Target operating Model and scope innovation needs; Studies Management.
  • 6% Programme Delivery Support Capability – Provide: Project Management of a de-risked ‘Official Sensitive’ solution, including Maritime ‘official’ application on-boarding; Project Management of an operational SUKEO solution de-risked.
  • 3% Legacy Systems Capability – Provide: Trials Support Management; assurance of planning and conduct of tests trials against JSP 600/604; legacy systems knowledge (DII, CENTRIXS, LC2, Type 4 and ASH);
  • 10% Maritime Capability – Provide: Maritime Fleet Plotter expertise, creation and maintenance of Maritime Plot tool; Technical Publications Management; Maritime Process Management, AMEP; CIS Deployed Solution Installation Management.
  • 5% Commercial Capability – Provide: Commercial Officer expertise for cost effective programmes, procurement and support strategies; knowledge/experience of EU/UK Law, Government policy, strategies and Transparency Agenda and Departmental Regulations.
Nice-to-have skills and experience
  • 2% - Operational military experience
  • 2% - Operational experience of military deployed systems as a provider
  • 2% - Able to provide personnel with operational experience of military deployed systems as a user

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • • 50% Q1–Team: The proposed team, skills, qualifications and experience, including names, clearances, against roles. Teaming Arrangements. Ability to meet resource demands in a timely manner. PMO/JPO Engagement. Driving VfM.
  • • 20% Q2–Integration: An articulation of the measures and mechanisms for ensuring rapid integration into the NSoIT(D) team with the minimum of diversion or disruption. Approach to pre-start-up and start-up.
  • • 10% Q3–Operation: How the ASP will sustain successful, efficient, safe and transparent operation across the programme. Meeting mandatory requirements of the Security Policy Framework, HMG and MOD Security Policies.
  • • 10% Q4–CONOPS: Approach to Stakeholder Engagement and Governance and an articulation, or Draft ASP CONOPS, Operating Model and ToRs and how these artefacts will be maintained.
  • • 10% Q5–Sustainment: An articulation of credible mechanisms and measures for how the ASP will ensure Knowledge Transfer and development of the MOD team for the duration of the Contract.
Cultural fit criteria
  • The ability to work with DPS and embrace a ‘one team’ ethos
  • Transparent and collaborative working at all times
  • Have a no-blame culture and encourage people to learn from their mistakes
Payment approach Fixed price
Assessment methods
  • Written proposal
  • Work history
  • Presentation
Evaluation weighting

Technical competence

35%

Cultural fit

5%

Price

60%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Pricing - Please see below Please note that the Project Team require you to price you bid as a Fixed Price Per Day Per Individual.
2. Submitting questions via the portal - See below Due to the number of questions we expect regarding this requirement - If you have submitted a question via the portal and you do not see it answered it is because the answer is in the advert, please read it carefully before submitting questions.
3. Can the Authority clarify the expected format of the Proposal and Work History? Templates will be issued to those that are successful at the shortlist phase only.
4. Please can you clarify if this opportunity is 7 months + 12 months or 7 months extended to 12 months? 7 Months plus an additional 12
5. Can the Authority clarify the anticipated timings/dates for the Proposal submission, Work History and Presentation steps of the competition? The following are the expected dates:
12 Sep 17 - Proposal submission,
Work History - if this is another way of describing the CVs expected with the proposal, the same dates apply.
26-27 Sep 17 - Presentation
6. We recognise that this first stage of bidding does not require pricing information, however we notice that the evaluation weighting for the proposal stage indicates a 60% weighting against price. Could the Authority elaborate on how this 60% weighting is calculated for each individual bid? Downselected compliant technical bids will be assessed on price.
This will be calculated using the metric:
60 x (lowest priced compliant tender/tender price).
7. The Authority illustrates to Bidders that the ASP team will be working alongside a team that already includes contractors. Can the Authority clarify if TUPE will apply for some or all of these current roles (in scope of ASP contract) or if the intention is to retain the current incumbent contractors as discrete roles outside of the boundaries of the ASP? The Authority intends to deliver the NSoIT(D) programme using a 'mixed economy' of resources comprising crown servants, an Acquisition Support Partner and individualy contracted Tech Sp SMEs. In cases where the ASP is expected to replace an exisiting contractor-filled role, the timing of that replacement i.e. before or at current contract end date will be a business decision taking into account role-specific circumstances. TUPE will not apply to this procurement.
8. Can the Authority confirm that the award of this contract will not exclude the winning Contractor from other opportunities relating to NSoIT (D) downstream? Yes, the Authority can confirm that the award of this contract will not exclude the winning Contractor from other opportunities relating to NSoIT (D) downstream. However, a robust Ethical Walls regime must be applied.
9. The Authority refers to an initial contract for 7 months with an option to extend for a period of 12 months. Can the Authority confirm that there is a firm intention to award the optional 12 months contract 'sole source' if performance is proven to be successful rather than default to a re-compete regardless of performance in the preceding 7 months? It is currently the Authority's intent (Subject to Contract) to extend the initial contract for a period of 12 months. The assessment of the contractor's performance in the intial 7 months will be one of the factors considered in making this decision. Please note that the Authority are not legally bound to take up the 12 month extension Option, so this should be factored into any decision making.
10. The advert states "An initial Core Team (10-15 FTEs) would be expected to be provided at the outset". Assuming these resources are required to start on the 2nd October, can the Authority please confirm the date it will verify which specific roles will be required. This is clearly important as it informs part of our lead-time resource planning. Applications On-boarding Manager
ASP Management Lead
Continuous Assessment Studies Manager
Head of Design
Innovation Manager
Land Deployed Test Project Manager
Problem Manager
Requirements
SCRUM Master
Security Architect
Service Transition Manager
Solutions Architect
User Requirements and Capability Acceptance Technical SME
11. At the NSoIT(D) brief at the TechUK event on 3 Jul 17, the initial demand for resources was described as "13 to 14 on day 1". Could you specify which are the 13 to 14 key roles that you wish to fill on day 1 please? Applications On-boarding Manager
ASP Management Lead
Continuous Assessment Studies Manager
Head of Design
Innovation Manager
Land Deployed Test Project Manager
Problem Manager
Requirements
SCRUM Master
Security Architect
Service Transition Manager
Solutions Architect
User Requirements and Capability Acceptance Technical SME
12. What is the award date? Our current timeline for the competition has Contract Award on 29 Sep 17.
13. We notice in the PQQ that no company laptops are allowed on site. This is not normal practice for Corsham, can the Authority provide more information as to the basis for this restriction? NSOIT(D) contains a number of security constraints for laptops. The restriction on the use of company laptops on site will be reviewed foillowing contract award.
14. Which Defcons will apply to this contract? No Defcons will apply to this contract.
15. If TUPE does not apply how will the Authority ensure the competition is not biased towards the incumbent? The competition has clear technical assessment criteria that will apply equally to all tenderers. Downselected compliant technical bids will then be assessed on price.
16. How many of these roles are new and how many are already existing posts? If the relevant posts are already occupied will TUPE apply? 16 of the roles within the ASP are currently filled with contractors engaged through a number of contracts with different contract end dates ranging from Oct 17 to Mar 18. TUPE will not apply to this procurement.
17. How does the Authority see the make up of the team in terms of an organisation structure? The 32 roles expected to be provided by the ASP will be spread across 12 'sections' within the NSoIT(D) team. The number of SP roles per 'section' varies from 1 to 8 with the mode being 2.
18. Can the Authority confirm if the successful bidder will be allowed to bid for/deliver other elements of the NSoIT (D) programme? Yes, the Authority can confirm that the award of this contract will not exclude the winning Contractor from other opportunities relating to NSoIT (D) downstream. However, a robust Ethical Walls regime must be applied.
19. Please can the Authority provide clarification on the definition of AMEP. Afloat Migration Element Plan. The migration of a system onto one of our Maritime platforms comprises a number of elements e.g. the Bill of Materials. Each of these elements has a plan, hence the AMEP.
20. The SQEP for the Maritime element of the Acquisition Support Partner task states a requirement for the ability to create and maintain a Maritime Plot tool. It is assumed that this requirement is related to the tools required for picture compilation at the operational and tactical level. Clarification is requested on the specifics of the Maritime Plot tool SQEP requirement. The Maritime Plot tool contains information detailing when maritime platforms are planned to be at sea or in harbour and helps the DPS maritime team identify opportunities for work to be done on maritime platforms. There is no connection or relationship between it and an operational or tactical picture.
21. When referring to the Maritime Capability SQEP of the Acquisition Support Partner, a requirement for Maritime Fleet Plot expertise is stated. It is assumed that a knowledge of the compilation of the recognised maritime picture and its interface to non-real time command and control information derived from NSoIT(D) is inferred. Please can the Authority confirm that our assumption is correct or provide clarification? The Maritime Plot tool contains information detailing when maritime platforms are planned to be at sea or in harbour and helps the DPS maritime team identify opportunities for work to be done on maritime platforms. There is no connection or relationship between it and an operational or tactical picture.
22. As this procurement is for an Outcome, please can you confirm that this contract will sit outside of IR35 legislation as this will have implications for the 'Fixed Price per Day per Person' given The Authority has determined that the roles sit inside IR35 legislation.
23. While it is not expected that SC Clearance is to be sponsored by the MOD, will it be transferred from previous sponsor? Yes.
24. Please can the Authority clarify which 16 roles are currently filled and confirm when their fixed terms are due to complete? Strategy Manager (Dec 17)
Design - Solutions Architect (Sep 17)
ITT - ITEAP PM (Mar 18)
ITT - LD Test PM (Feb 18)
TLS - Service Transition Manager (Feb 18)
Apps - Security Assurance Co-ordinator (Feb 18)
ASP Management Lead (Dec 17)
Design - Security Architect (Sep 17)
Design - Head of Design (Dec 17)
Reqts - Requirements (Aug 18)
Design - SAC (Mar 18)
Design - Scrum Master (Sep 17)
Core Inf - Networks & Cryptographic PM (Mar 18)
Delivery sp - Black (Mar 18)
Delivery sp - Red (Mar 18)
Core Inf - CIS Infrastructure PM (Mar 18)
25. Please can the Authority clarify if they will be using individual day rates and inserting them into an MOD price model to produce a total price which will be then used in the scoring formula, if so please can the Authority clarify how the pricing information we provide will be used to generate the value used? Or will the suppliers be requested to provide a fixed price for the 7 months which will then be input into the formula? The sum total of the individual day rates will be multiplied by the number of days to give a final value to input into the formula.
The initial 13 roles will be assessed from 2nd October 2017 – 31st March 2018.
The remaining roles will be assessed from 4th December 2017 – 31st March 2018.