Awarded to John White PM Ltd

Start date: Monday 7 August 2017
Value: £197,071
Company size: SME

NEL Commissioning Support Unit

Health and Justice Transformation Programme – H&J Infrastructure Deployment

4 Incomplete applications

2 SME, 2 large

4 Completed applications

4 SME, 0 large

• Published: Monday 26 June 2017
• Deadline for asking questions: Monday 3 July 2017 at 11:59pm GMT
• Closing date for applications: Monday 10 July 2017 at 11:59pm GMT

Overview

• Summary of the work: In Prisons and other secure settings there is a programme of work to update and refresh all PCs to current best practice standards and builds. There are approx. 1,300 PCs to be deployed.
• Latest start date: Monday 7 August 2017
• Expected contract length: Five months plus possibility of six months extension
• Location: London
• Organisation the work is for: NEL Commissioning Support Unit
• Budget range: £418,992.00 including VAT

About the work

• Why the work is being done: The residential secure estate has over the last five years had a lack investment in the ICT infrastructure. This working is being done to refresh and upgrade the PCs to ensure the staff have a secure and stable network to carry out their duties.
• Problem to be solved: Partner required to support the programme team with the following services:; 1. Supporting the Programmes Outcomes; 2. Supporting Governance throughout the programme; 3. Supporting the design, configuration and implementation of an ICT refresh programme of approx. 1,300 across 70 sites in England. ; 4. Supporting the design, configuration, implementation of N3 connections, printers, scanner etc. into over 70 sites nationwide; 5. Data Gathering to ensure all service user are engaged and their requirements documented and defined with appropriate assurance and sign off
• Who the users are and what they need to do: There are approx. 5,000 users, covering approx. 150 sites in England. There are various healthcare provider, both private and public sector providing care in the secure and detained estate.
• Early market engagement: None
• Any work that’s already been done: Work has started in early 2017 and the successful partner will be fully briefed on the work completed so far and the programme of work to be completed.
• Existing team: The existing programme is a blend of contract staff complemented by FTEs and specialist companies.
• Current phase: Live

Work setup

• Address where the work will take place: Work will take place across secure residential sites including prisons nationwide.; ; CSU main offices are based in London
• Working arrangements: The majority of work will take place on site in secure sites nationwide, Extensive travel and regular overnight stays will be required.
• Security clearance: 1. All staff engaged on the programme must be security cleared to HMPPS SC level

Additional information

• Additional terms and conditions: Standard contract with detailed operational work packages

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

• Essential skills and experience:
  • 1. Have demonstrable success in the delivery of NHS network and ICT infrastructure refresh and upgrade projects within the last 12 months, using industry-standard methodologies, processes and procedures within prisons.
  • 2. Demonstrable experience of matrix-managing a multi-disciplinary project team within the last 12 months within prisons.
  • 3. Have demonstrable experience in reporting, planning, risk, dependency, financial and change management aspects of a ICT Refresh project within the last 12 months
  • 4. Demonstrable expertise in the transition of projects into a live service environment within the last 12 months
  • 5. Experience of working in places of detention delivering ICT networks, infrastructure and services
  • 6. Experience and knowledge of design and implementing an ICT refresh solution in Police Custody Healthcare
• Nice-to-have skills and experience: 1. Experience and knowledge of working in Courts and Tribunal settings

How suppliers will be evaluated

• How many suppliers to evaluate: 3
• Proposal criteria:
  • 1. Demonstrated and evidenced of all Essential skills and experience as detailed in your case study.
  • 2. Willingness to align with the current programme approach
  • 3. Team structure, organisational make-up and quality of submitted CVs
  • 4. Value for money of the proposed solution. Innovation (any alternative proposals to deliver the services or to improve the quality of the services delivered).
  • 5. Nice-to-have skills and experience
  • 6. Service quality - how do they ensure they are providing the right people for the job, how do they assure quality of delivery during the work package
  • 7. Breadth of services provision - ability to flex levels, numbers, and skillsets of resources provided, to remain aligned to NEL CSU needs as the work progresses
  • 8. Technical and project management approach/solutions
• Cultural fit criteria:
  • 1. Need to Collaborate with various senior key stakeholders across multiple organisations.
  • 2. Need to demonstrate a flexible approach
  • 3. Need to operate in a workplace with mixed skills and experience
  • 4. Need to demonstrate an honest and transparent approach
  • 5. Need to demonstrate positive behaviours and a can-do attitude
  • 6. The approach will require discipline and capable of working across organisational boundaries in a very demanding, stressful environment.
• Payment approach: Capped time and materials
• Assessment methods:
  • Written proposal
  • Case study
• Evaluation weighting:

  Technical competence

  60%

  Cultural fit

  20%

  Price

  20%

Questions asked by suppliers

No questions have been answered yet